{"id":2949218,"url":"https://alion.io/job/ovme-studio-coordinator","title":"Studio Coordinator","company":{"id":689641,"name":"OVME","domain":"ovme.com","url":"https://alion.io/company/ovme","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Atlanta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":83000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-19T19:28:48Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-22T19:36:54Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"We are seeking a Studio Coordinator to join our studio team. As the first point of contact for our clients, you will play a vital role in delivering exceptional client service and ensuring a positive experience. Your professional demeanor, excellent communication, organizational skills, and ability to multitask will contribute to the overall success.\nKey Responsibilities\nResponsible for creating an unrivaled customer experience for all clients.\nWelcome and greet clients in a warm and friendly manner, ensuring a positive and professional first impression.\nProvide outstanding customer service by addressing client inquiries, scheduling appointments, and addressing any concerns or issues promptly and efficiently.\nManage and coordinate the appointment booking system, ensuring accurate scheduling, and optimizing the use of Studio resources.\nCollect client information, update medical history forms, and ensure accuracy and confidentiality of client records.\nAssist clients with completing necessary forms and consent documents, explaining the purpose, and ensuring their understanding.\nAnswer phone calls, respond to emails, and handle general inquiries regarding services, pricing, and operational policies.\nMaintain a clean and organized front desk area, including the reception area, waiting room, and product display areas.\nProcess client payments, verify insurance information if applicable, and provide receipts or invoices as required.\nCoordinate with the clinical and administrative staff to ensure smooth workflow and efficient client care.\nCollaborate with the management team to implement and maintain office policies and procedures for efficient front desk operations.\nManage inventory of office and administrative supplies, placing orders as needed to ensure adequate stock levels.\nStay knowledgeable about services, treatments, and promotions to provide accurate and up-to-date information to clients.\nHandle confidential and sensitive client information with discretion and maintain strict adherence to privacy regulations.\nAssist with marketing efforts, such as distributing promotional materials and gathering client testimonials.\nPerform additional administrative tasks as assigned by the management team.\nSkills, Knowledge, & Expertise\nExceptional written and verbal communication skills.\nAbility to thrive in a fast-paced, customer-service-oriented collaborative team environment.\nSocial media management experience.\nAbility to function independently with minimal supervision.\nAbility to work well independently, in a team environment, and with remote employees.\nTeam player mentality. \nStrong sense of ownership and urgency.\nExtremely detail oriented.\nSelf-starter and passion for learning.\nStrong organizational skills and ability to multi-task in a fast-paced environment.\n Education and Experience\nBachelor’s degree or comparable industry experience preferred.\nMedical CRM/Zenoti experience is a plus.\nMust be able to work until 9pm at least two days a week and rotational Saturdays.\nBenefits\n15 Days Paid Time Off\n12 Paid Holidays\nMedical, Dental, and Vision coverage \nShort and Long Term Disability, AD&D, and Life Insurance 100% company-paid\n401k Employee Contribution \n401k Employer Match\nEmployee Assistance Program (EAP) Resources\nEmployee Service Allowance\n50% Employee Retail Discount\nFriends and Family Discount\nTeam Member Referral Bonus","description_format":"text","description_chars":3377,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Aesthetic Medicine & Plastic Surgery"],"lifecycle":[{"event":"open","at":"2026-10-20T19:28:48Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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