{"id":2410030,"url":"https://alion.io/job/owlchemy-labs-operations-associate","title":"Operations Associate","company":{"id":179564,"name":"Owlchemy Labs","domain":"owlchemylabs.com","url":"https://alion.io/company/owlchemy-labs","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gemini","optional":false},{"name":"Google Workspace","optional":false},{"name":"Jira","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-10-13T01:53:41Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T09:09:59Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"This is a hybrid-position local to Austin, Texas, United States\nJob Summary: Owls in this role will provide administrative support for the Operations management team. This role will also use organizational and/or business operations skills to support Owners on various Owlchemy projects and events.\nThis is a full-time, hybrid, 40-hours per week position. Core hours of work are Monday through Friday, 10:00 a.m. to 4:00 p.m. CT. This position will be approximately 50% travel local to Austin, TX. Aspects of this position will include picking up and making deliveries around the Austin, TX area as well as handling duties at the Owlchemy Studio in Austin, TX.\nResponsibilities:\nAssist with operations management including inventory, travel arrangements, convention and conference scheduling, calendar scheduling, purchasing, shipping, collecting daily mail, picking up/making deliveries, various other documentation collection and organization\nAssist with facilities management and maintenance, including overseeing vendor/visitor needs and access at the Owlchemy Headquarters\nEvent/Programs support which may include coordinating or picking up supplies for game nights, company dinners, field trips, owl awards, gifts, and swag\nProvide occasional project support to Biz Ops, HR teams with onsite activities, company-wide presentations, trainings, and operations-based assessments (e.g., training platform utilization, hardware/computer cost assessments)\nMaintain/update databases and documentation of company-wide or team-specific processes and best practices\nUtilize Owlchemy software (Notion, Jira, Google Suite, Slack) for project documentation, and to maintain a schedule, deadlines, and communicate progress.\nUtilize AI tools (Gemini and Notion AI) to improve operations of company-wide or team-specific processes. \nRequirements\nRequired Skills/Abilities:\nClear and proactive communicator; includes strong written communication skills with the ability to communicate clearly in emails, documentation, and presentations \nDetail-oriented, thoughtful, and able to complete tasks within a timeline\nAbility to multitask regularly and flex between projects \nHighly organized and capable of organizing others\nWorking knowledge of Google Workspace\nFamiliarity with task-tracking software (Notion, Trello, JIRA, etc)\nFamiliarity with AI workflows and integrations within Google workspace or task-tracking software\nAbility to manage a busy calendar\nAbility to demonstrate a positive and helpful presence with coworker interactions and building rapport \nRequired Education and Experience:\nHigh School Diploma or GED\n1-2 years experience exhibiting attention to detail and project management capacity\nPreferred Education and Experience:\nBusiness coordination experience (managing and maintaining lists of deliverables, timelines, and any alterations thereof)\nPrevious event and travel planning experience\nExperience writing and maintaining process documentation\nProficiency in spreadsheet creation, including formulas, charts, and tables \nCustomer/Vendor interfacing skill\nAppreciation of puns (or at least the ability to groan at them)\nPhysical Requirements:\nOwls must be able to use virtual reality headsets but are not expected to own one.\nOwls in this role must have reliable transportation and be able to lift up to 25 pounds.\nSalary Range: $70,000 - $80,000 USD/year\nFor Everyone:\nWe care about creating “XR for Everyone” - and that includes creating a welcoming workplace for everyone.\nOwlchemy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.\nOther Skills and Responsibilities:\nThis job description doesn’t cover or contain a comprehensive listing of everything you might do at Owlchemy. As a small team of wildly talented individuals, we encourage career growth, exploration, and the wearing of many hats. As such, roles and responsibilities are collaborative and may change or evolve over time based on our needs and your particular skill set.\nBenefits\n20 vacation days\nUnlimited sick days\nSchool loan repayment assistance\nNew parent benefits\nMedical, Dental, Vision\nRetirement Plan","description_format":"text","description_chars":4626,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T01:53:41Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":67,"reasons":["conf:2","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/owlchemy-labs-operations-associate","json_url":"https://alion.io/job/owlchemy-labs-operations-associate.json","meta":{"generated_at":"2026-10-14T12:05:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14642,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":179564},"rest":"https://alion.io/mcp/rest/get_company?id=179564"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fowlchemy-labs-operations-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fowlchemy-labs-operations-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fowlchemy-labs-operations-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/owlchemy-labs-operations-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fowlchemy-labs-operations-associate"}]}