{"id":4025268,"url":"https://alion.io/job/pace-analytical-pls-administrative-assistant","title":"PLS Administrative Assistant","company":{"id":2287819,"name":"Pace Analytical","domain":"pacelabs.com","url":"https://alion.io/company/pacelabs","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":42,"ghost_share":0,"stale_share":0.833,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oakdale, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":26,"currency":"USD","period":"hour","gross":null,"usd_annual":52000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GMP","optional":false}],"status":"live","first_seen_at":"2026-11-10T16:39:34Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T22:49:45Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Shift:\nMonday - Friday, from 8:00 AM - 5:00 PMAre you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.\nThis is a full-time, onsite, Administrative Assistant position located in Oakdale, MN, Monday through Friday, from 8:00 AM to 5:00 PM.\nCompensation: $22.00 - $26.00 per hour\nThe salary for this position reflects a variety of factors. Compensation will be determined based on the candidate’s geographic location, relevant experience, education, skills, and alignment with internal equity. Market conditions, budgetary considerations, and organizational compensation guidelines may also influence the final offer.\nMake an Impact. Build a Career.\nPace® Life Sciences delivers a comprehensive suite of contract CMC development, CTM manufacturing, regulatory compliance, consulting, and facility support services to the pharmaceutical, biopharmaceutical, and gene therapy industries. Operating across a network of CDMO sites, GMP analytical testing laboratories, and manufacturing support centers, we partner with clients to efficiently advance programs from early development through commercialization.\nOur experienced industry experts and continued investment in state-of-the-art facilities reflect our commitment to quality, speed, and reliability. United by a shared purpose, we bring meaningful value to patients, healthcare professionals, and health businesses worldwide by delivering services that support a safer, healthier future.\nSUMMAR Y\nResponsible for provision of varied administrative support duties to a unit/department; provides support to management and staff with administrative and operational support tasks.\nESSENTIAL FUNCTIONS\nThis class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.\nPerforms administrative support which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned.\nManages databases and/or spreadsheet files and to develop special report formats.\nResearches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.\nConducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information, and prepare recommendations.\nProvides information to clients or to staff that requires the use of judgment and the interpretation of policies, rules, or procedures.\nArranges meetings by notifying attendees, reserving rooms, and making lodging and/or meal arrangements.\nOrganizes, maintains and purges various departmental files.\nPrepares and types correspondence, reports, forms, contracts, and specialized documents.\nProofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.\nEnters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.\nOversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.\nActs as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules, and procedures.\nContributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.\nPromotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.\nQUALIFICATIONS\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.\n Education and Experience\nHigh School Diploma/GED; AND two (2) years of administrative support experience; OR an equivalent combination of education, training, and experience.\nRequired Knowledge and Skills\nRequired Knowledge\nPolicies, procedures, and functions of the department to which assigned.\nAdministrative practices and procedures, such as business letter writing and the operation of common office equipment.\nCorrect English usage, including spelling, grammar, punctuation, and vocabulary.\nStandard business arithmetic, including percentages and decimals.\nBasic budgetary principles and practices.\nComputer applications and systems related to the work.\nPrinciples and practices to serving as an effective project team member.\nMethods to communicate with staff, coworkers, and customers to ensure safe, effective, and appropriate operations.\nCorrect business English, including spelling, grammar, and punctuation.\n\nRequired Skills\nProviding varied administrative assistance to a chief executive officer and high-level administrative staff.\nInterpreting, applying, and explaining complex policies and procedures.\nUsing tact, discretion, initiative, and independent judgment within established guidelines.\nAnalyzing and resolving office administrative situations and problems.\nResearching, compiling, and summarizing a variety of informational materials.\nComposing correspondence and other written independently or from brief instructions.\nEstablishing and maintaining effective working relationships with those contacted in the course of the work.\nOrganizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.\nMaintaining databases, forms, documents and related information.\nContributing effectively to the accomplishment of team or work unit goals, objectives and activities.\nEstablishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work.\n\nPHYSICAL/MENTAL REQUIREMENTS\nThe physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nMobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.\n WORKING ENVIRONMENT\nWork is performed in an office setting.\nFind Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.\nBenefits\nWhen you join Pace®, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.\nEqual Opportunity Employer\nPace® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. 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