{"id":2307635,"url":"https://alion.io/job/pace-executive-assistant-to-the-ceo","title":"Executive Assistant to the CEO","company":{"id":2050875,"name":"Pace","domain":"withpace.com","url":"https://alion.io/company/withpace","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":56000,"max_usd":104000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"AI Agents","optional":false}],"status":"live","first_seen_at":"2026-10-11T20:57:52Z","employer_posted_date":"2026-10-11","last_verified_at":"2026-11-02T10:56:30Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"Company\nPace helps leading insurers run complex operations through AI agents and expert human review. Financial institutions spend nearly $400 billion annually on outsourced work. We’re building technology to transform those operations alongside some of the largest insurers in the world.\nThe Role\nWe’re looking for an Executive Assistant to the CEO to join Pace in New York. You’ll be a trusted partner to the CEO, helping them stay focused, prepared, and effective as the company grows. You’ll own scheduling, communications, and travel, support important customer and partner relationships, and lead special projects from start to finish.\nThis role requires excellent judgment, strong writing, and a proactive approach. You’ll learn the CEO’s priorities and working style, anticipate what’s needed, and take ownership of the details and follow-through that keep things moving.\nThe role centers on supporting the CEO, including internal and external meetings on their calendar. It does not include company-wide meeting coordination, staff scheduling, or general office administration.\nWhat You’ll Do\nManage the CEO’s calendar and priorities: Own scheduling across internal and external meetings, resolve competing requests, protect focus time, and anticipate conflicts. Develop an understanding of business priorities to make thoughtful decisions about how the CEO spends their time.\n\nOwn inbox and executive communications: Triage incoming messages, surface what needs the CEO’s attention, and draft and send correspondence on their behalf. Learn the CEO’s voice and keep important conversations moving with timely, thoughtful follow-up.\n\nPrepare the CEO for key engagements: Gather background information, coordinate agendas and briefing materials, and draft talking points for customer meetings, investor conversations, board meetings, and events. Track commitments and coordinate next steps with the right people.\n\nSupport sales and external relationships: Partner with the sales team on timely outreach, introductions, and customer follow-ups that come from the CEO. Maintain context on key relationships and bring care and professionalism to interactions with customers, prospects, investors, and partners.\n\nOwn travel and expenses: Manage end-to-end travel planning, including flights, hotels, ground transportation, itineraries, last-minute changes, and day-of troubleshooting. Handle related expense reporting and reconciliation.\n\nLead special projects: Own projects such as customer gifting, executive dinners, conference logistics, and event preparation, including drafting speeches or talking points. Manage timelines, vendors, budgets, and details through completion.\n\nBuild effective ways of working: Create and improve systems for inbox management, meeting preparation, contact information, and follow-up. Use productivity tools and AI thoughtfully to reduce repetitive work and help the CEO operate more effectively.\n\nYou’re a Great Fit If You\nHave 3+ years of experience as an executive assistant or in a similar role supporting a senior executive, ideally at a fast-growing startup or technology company.\n\nWrite clear, polished communications and can quickly learn to represent someone else’s voice across different audiences.\n\nExercise sound judgment and discretion with sensitive information, competing priorities, and external relationships.\n\nHave strong organizational skills and a track record of managing complex calendars, travel, and multiple projects without losing the details.\n\nAnticipate needs, solve problems independently, and know when to make a decision and when to ask for input.\n\nFollow through consistently, keeping track of commitments and ensuring work gets completed.\n\nStay calm and adaptable as plans change, and enjoy bringing structure to a fast-moving environment.\n\nAre comfortable with modern productivity tools, can learn new systems quickly, and are interested in using AI to improve your work.\n\nBonus: Experience supporting a CEO or founder; working in insurance or financial services; coordinating board or investor meetings; or planning events and drafting speeches.\nCompensation & Benefits\nCompetitive salary and meaningful equity ownership\n\nMedical, dental, and vision insurance\n\nUnlimited paid time off","description_format":"text","description_chars":4257,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property & Casualty Insurance","AI Agents","InsurTech"],"lifecycle":[{"event":"open","at":"2026-10-11T23:54:10Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.798,"p_room":0.75,"age_days":21,"expected_fill_days":25,"reasons":["conf:3","win:late"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/pace-executive-assistant-to-the-ceo","json_url":"https://alion.io/job/pace-executive-assistant-to-the-ceo.json","meta":{"generated_at":"2026-11-02T14:36:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20176,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2050875},"rest":"https://alion.io/mcp/rest/get_company?id=2050875"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpace-executive-assistant-to-the-ceo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpace-executive-assistant-to-the-ceo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpace-executive-assistant-to-the-ceo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pace-executive-assistant-to-the-ceo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpace-executive-assistant-to-the-ceo"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2307635}},{"tool":"search_jobs","arguments":{"company":"withpace.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2307635},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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