{"id":4278891,"url":"https://alion.io/job/pacific-cycle-office-manager","title":"Office Manager","company":{"id":698079,"name":"Pacific Cycle","domain":"pacific-cycle.com","url":"https://alion.io/company/pacific-cycle","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Madison, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-13T19:22:49Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T19:53:07Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Our Madison, WI corporate office has an exciting opportunity for an experienced Office Manager.\nThis position will act as an administrative business partner to the senior leadership team, responsible for supporting the effective operation of the office and workplace. This role provides administrative and scheduling support, coordinates office and facilities operations, manages vendors and workplace projects, and supports internal communications, company meetings, and employee events. The position requires strong organization, communication, project coordination, and independent judgment to effectively support employees, leaders, and business needs.\nThis is an fully onsite position based in Madison, Wisconsin, with a regular schedule of five days per week in the office. Onsite presence is required to support office operations, senior leadership, visitors, facilities needs, company meetings, and employee events.\nHow You'll Contribute:\nExecutive and Administrative Support\nProvide administrative support to members of the senior leadership team, including\ncalendar management, meeting coordination, scheduling, and other administrative\nneeds.\nManage competing calendar priorities, proactively resolve scheduling conflicts, and\ncoordinate changes with internal and external stakeholders.\nCoordinate leadership and business meetings, including meeting rooms, technology,\ncatering, materials, and other logistics.\nCoordinate travel arrangements, itineraries, presentations, correspondence, meeting\nmaterials, and related administrative support as needed.\nGreet and assist visitors and serve as a professional point of contact for employees,\nvendors, and external stakeholders.\nExercise discretion when handling confidential or sensitive business and employee\ninformation.\nOffice and Facilities Operations\nServe as a key point of contact for day-to-day office operations and independently coordinate workplace services, including building maintenance and repairs, snow removal, office supplies, mail and deliveries, and other workplace needs.\nManage relationships with property management, contractors, vendors, and service providers; coordinate services, monitor performance, and help resolve issues.\nCoordinate preventive and corrective maintenance and appropriately escalate building or facilities concerns.\nManage conference rooms, shared spaces, office equipment, supplies, access badges, and other workplace services.\nCoordinate incoming and outgoing mail, packages, and deliveries, including sorting and distribution to the appropriate employees or departments.\nTrack office and facilities expenses, invoices, vendor documentation, and related budgets.\nIdentify and recommend opportunities to improve workplace operations, service, efficiency, and the overall office environment.\nEmployee Experience, Events, and Company Meetings\nCoordinate company town halls, employee meetings, company events, celebrations,\nrecognition activities, and other initiatives that support a positive and engaging\nworkplace culture.\nManage event logistics, including vendors, catering, facilities, technology,\ncommunications, materials, schedules, and onsite coordination.\nPartner with Human Resources and business leaders to coordinate employee\nactivities and events aligned with company priorities and culture.\nSupport town halls and company-wide meetings by coordinating schedules,\npresentations, communications, technology, meeting spaces, and related logistics.\nWelcome new employees and provide office tours and workplace orientation as\nneeded.\nWorkplace Projects and Facility Planning\nCoordinate office and facilities-related projects, including workplace improvements, space planning, office moves, and other operational initiatives.\nDevelop and maintain project plans, timelines, vendor schedules, action items, and related documentation.\nCoordinate with property management, contractors, vendors, Information Technology, Human Resources, leadership, and other stakeholders on workplace projects.\nServe as a key internal coordinator for facility relocation activities, including vendor schedules, employee logistics, communications, and workplace readiness.\nIdentify project risks, competing priorities, and dependencies and escalate or recommend solutions to help keep projects on track.\nMonitor project progress and expenses and provide updates to appropriate stakeholders.\nGeneral Business Support\nServe as a resource to employees and leaders regarding office services, facilities,\nmeetings, company events, communications, and other administrative matters.\nIdentify administrative and operational issues, assess available options, and\nimplement or recommend appropriate solutions within established guidelines.\nMaintain accurate records and documentation related to office operations, vendors,\nfacilities, communications, and administrative activities.\nProvide project and administrative support for cross-functional business initiatives as\nneeded.\nPerform other related duties and special projects as assigned.\nKey Competencies\nOrganizing & Planning | Communicativeness | Composure | Team Player | Results Orientation | Change Agility\nWhat You Bring to the Table:\nMust be legally authorized to work in the United States.\nBachelor’s degree or minimum of 5 years of experience in an Administrative position, preferably supporting senior leadership members.\nAdvanced knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel, Outlook, Teams and Zoom.\nStrong independent problem-solving skills with the ability to be resourceful and propose solutions and connect with others in the business proactively to achieve optimal results.\nExcellent interpersonal, verbal and written communications skills including strong grammatical skills with ability to effectively interface with senior management and high-profile customers.\nExtremely well organized, with high attention to detail, yet able to multi-task and remain calm in a fast-paced environment of changing priorities.\nDemonstrated project management skills to quickly identify issues, create solutions and meet deadlines.\nSelf-Starter, proactive, and able to exercise independent judgment with minimal direction.\nBig companies don’t make great bikes. Great people do.\nPacific Cycle delivers some of the biggest names in outdoor recreation - Schwinn & Mongoose. Our culture is as fun and lively as the lifestyle brands we represent, where innovative ideas are welcome and customer satisfaction is a top priority. Now's the time to join the ride!\nA continued commitment to and investment in our people, products, and consumers is the foundation of how we build our bright future. We offer a competitive total rewards package with generous time off, incredible product discounts, and a fun working environment!\nWe are connected by four core values that serve as the basis for a strong future.\nPassion to Perform: We focus on delivering results. With a winning spirit, we go the extra mile to ensure our consumers have an outstanding experience with every ride. \nCare & Act Responsibly: Our colleagues, customers, partners, and plant matter to us; we strive to have a positive impact on our society and the environment.\nTrust to Act: We demonstrate responsibility by taking initiative, giving each day our best, and showing ownership of the work we do. \n Make it Fun: We make work just as fun as riding by creating strong connections and celebrating our achievements together.","description_format":"text","description_chars":7499,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Bicycles & Cycling"],"lifecycle":[{"event":"open","at":"2026-11-13T19:53:07Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 2 · green card filings: 1","filings_12m":2,"filings_prev_12m":2,"green_card_filings_12m":1,"median_offered_wage_usd":114167,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:1","win:early"],"computed_at":"2026-11-13T21:10:40Z"},"pay":null,"html_url":"https://alion.io/job/pacific-cycle-office-manager","json_url":"https://alion.io/job/pacific-cycle-office-manager.json","meta":{"generated_at":"2026-11-13T21:10:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":42228,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":698079},"rest":"https://alion.io/mcp/rest/get_company?id=698079"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpacific-cycle-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpacific-cycle-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpacific-cycle-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pacific-cycle-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpacific-cycle-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4278891}},{"tool":"search_jobs","arguments":{"company":"pacific-cycle.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4278891},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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