{"id":2486356,"url":"https://alion.io/job/pacifica-continental-administrative-coordinator","title":"Administrative Coordinator","company":{"id":2681252,"name":"Pacifica Continental","domain":"pacificacontinental.com","url":"https://alion.io/company/pacifica-continental","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":90000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-14T00:33:04Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-14T15:38:12Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"TITLE: Administrative Coordinator\nDEPARTMENTS: Corporate Planning and NY Legal & Compliance Department (“NYLCD”)\nLOCATION: New York\nSUMMARY OF POSITION:\nThis position is responsible for providing secretarial and administrative support primarily to the executive officers (Chief Finance Officer, Chief Administrative Officer, and/or, as time permits, Senior General Manager for business divisions). In addition, this position will provide administrative support to NYLCD. Fluency in Japanese: speak/read/write.\nESSENTIAL FUNCTIONS:\nProvide advanced, bilingual secretarial support by maintaining schedules, making appointments, making travel and entertainment arrangements, processing expenses and coordinating guests’ registrations and communicate schedule to all parties involved.\nPrepare or complete various reports, presentations, surveys and correspondences of a moderately complex and confidential nature.\nAnswer and screen telephone calls, handle inquires, take messages and route calls to the appropriate persons and respond to requests for information.\nIssue invoices, process account payables/account receivables/allocations/amortization and vendor code applications for the NYLCD.\nMonitor and check the miscellaneous ledger and investigate entries as needed.\nAssist in coordinating board/executive/management meetings by checking participating board members/executives’ schedule, arranging refreshments for the meeting, organizing business dinner and reception, booking hotels and limo/car services for participants, and preparing meeting documents.\nFill in to support Executive Assistant’s tasks during her absence.\nAssist NYLCD to capture and report data on the volume of work assigned to NYLCD using internal tools or external resources.\nOrder and maintain office supplies, maintain files, answer routine correspondence and respond to requests for information.\nContributes to team efforts by accomplishing related results as needed.\nEDUCATION, EXPERIENCE AND SKILLS REQUIRED:\nStrong verbal and written communication skills, plus ability to interact with all levels of management in a fast-paced environment.\n Fluency in Japanese: speak/read/write.\nProficient in SAP, Concur, Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint).\nDemonstrate a cooperative attitude, interpersonal and communication skills with clients and coworkers.\nDemonstrate flexibility and the ability to work as a member of a team. Good decision-making and problem-solving skills.\nGood analytical skills with attention to detail and accuracy required. Ability to work on multiple projects simultaneously required.","description_format":"text","description_chars":2626,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Japanese","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-10-14T00:33:04Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":34,"reasons":["conf:0","win:early","comp:brand"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/pacifica-continental-administrative-coordinator","json_url":"https://alion.io/job/pacifica-continental-administrative-coordinator.json","meta":{"generated_at":"2026-10-14T19:06:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24992,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2681252},"rest":"https://alion.io/mcp/rest/get_company?id=2681252"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpacifica-continental-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpacifica-continental-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpacifica-continental-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pacifica-continental-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpacifica-continental-administrative-coordinator"}]}