{"id":3209210,"url":"https://alion.io/job/pacs-group-medical-record-assistant-apache-junction","title":"Medical Record Assistant - Apache Junction","company":{"id":2097919,"name":"PACS Group","domain":"pacs.com","url":"https://alion.io/company/pacs-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":91,"open_postings":31,"ghost_share":0,"stale_share":0.548,"repost_share":0,"time_to_fill_p50_days":13,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Apache Junction, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":115000,"period":"year","method":"role_country_seniority_unknown","sample_n":15150},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false}],"status":"live","first_seen_at":"2026-10-22T00:00:00Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-10T15:32:57Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures.\nAssist in organizing, planning and directing the medical records department in accordance with established policies and procedures. \nAssist the Medical Records/Health Information Consultant as required.\nMaintain minutes of meetings. File as necessary. \nDevelop and maintain a good working rapport with inter department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained. \nAssist in recording all incidents/accidents. File in accordance with established policies and procedures. \nRetrieve resident records (manually/electronically). Deliver as necessary.\nFiles information such as nurses’ notes, resident assessments, progress notes, laboratory reports, x ray results, correspondence, etc., into resident charts. \nCollect, assemble, check and file resident charts as required. \nAssist MDS Coordinator in scheduling assessments in accordance with current facility and OBRA guidelines. \nEnsure incomplete records/charts are returned to appropriate departments or personnel for correction. \nAssist in developing procedures to ensure resident records are properly completed, assembled, coded, signed, indexed, etc., before filing. \nEstablish a procedure to ensure resident charts/records do not leave the medical records room except as authorized in our policies and procedures. \nMaintain a record of authorized information released from charts/records, i.e., type information, name of recipient, date, department, etc. \nAbstract information from records as authorized/required for insurance companies, Medicare, Medicaid, VA, etc. in accordance with current Privacy Rules.\nIndex medical records as directed by the medical records/health information consultant. \nMaintain various registries as directed including register for admission and discharge of residents. \nTranscribe and type reports for physicians as necessary. \nCollect charts, assemble them in proper order, and inspect them for completion. \nPick up and deliver resident medical records from wards, nurses’ stations, and other designated areas as necessary. \nBatch resident information into the computer and retrieve resident demographic information as appropriate or as instructed. \nAnswer telephone inquiries concerning medical records functions. Prepare written correspondence as necessary.\nRetrieve medical records when requested by authorized personnel (i.e., physicians, nurses, government agencies and personnel, etc.) \nAssure that medical records taken from the department are signed out and signed in upon return to the department. \nFile active and inactive records in accordance with established policies. \nIndex medical records as directed. \nAgree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator. \nAgree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator. \nReport any known or suspected unauthorized attempt to access facility’s information system. \nAssume the administrative authority, responsibility, and accountability of performing the assigned duties of this position. \nCommittee Functions\nPerform secretarial duties for committees of the facility as directed.\nCollect and assemble/compile records for committee review, as requested, and prepare reports for staff/other committees as directed.\nPersonnel Functions\nReport known or suspected incidents of fraud to the Administrator.\nEnsure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen saver activates within established facility policy guidelines.\nStaff Development\nAttend and participate in mandatory facility in service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).\nAttend and participate in workshops, seminars, etc., as approved.\nSafety and Sanitation\nReport all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.\nEquipment and Supply Functions\nReport equipment malfunctions or breakdowns to your supervisor as soon as possible.\nEnsure supplies have been replenished in work areas as necessary.\nAssure that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of workday, etc.\nBudget and Planning Functions\nReport suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.\nOther duties as assigned\nSupervisory Requirements\nYou are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.\nQualification\nEducation and/or Experience\nMust possess, as a minimum, a high school diploma or GED. Must be able to type a minimum of 45 words per minute and use dictation equipment. A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, indexing, etc., preferred but not required.\nOn the job training provided in medical record and health information system procedures.\nMust be knowledgeable of medical terminology.\nBe knowledgeable in computers, data retrieval, input and output functions, etc.\nLanguage Skills\nMust be able to read, write, speak, and understand the English language. Ability to read technical procedures.\nMathematical Skills\nAbility to apply concepts such as fractions, percentages, ratios and proportions to practical situations.\nReasoning Ability\nMust possess the ability to make independent decisions when circumstances warrant such action.\nMust possess the ability to deal tactfully with personnel, residents, visitors and the general public.\nMust possess the ability to work harmoniously with other personnel.\nMust possess the ability to minimize waste of supplies, misuse of equipment, etc.\nMust possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.\nBe able to follow written and oral instructions.\nMust not pose a direct threat to the health or safety of other individuals in the workplace.\nPhysical Demands\nMust be able to move intermittently throughout the workday.\nMust be able to speak and write the English language in an understandable manner.\nMust be able to cope with the mental and emotional stress of the position.\nMust possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.\nMust function independently, have personal integrity, have flexibility, and the ability to work effectively with other personnel.\nMust meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.\nMust be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.\nMay be necessary to assist in the evacuation of residents during emergency situations.\nWork Environment\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWorks in office areas as well as throughout the facility.\nMoves intermittently during working hours.\nIs subject to frequent interruptions.\nWorks beyond normal working hours, weekends and holidays and on other shifts/positions as necessary.\nIs subject to call back during emergency conditions (e.g., severe weather, evacuation, post disaster, etc.).\nAttends and participates in continuing educational programs.\nIs subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.\nIs subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other department personnel.\nIs subject to hostile and emotionally upset residents, family members, personnel, visitors, etc.\nIs involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances.\nMay be subject to the handling of and exposure to hazardous chemicals.\nAdditional Information\nNote: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.\nWe are an equal opportunity employer. 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