{"id":2917526,"url":"https://alion.io/job/paint-melbourne-contracts-administrator","title":"Contracts Administrator","company":{"id":4451235,"name":"Paint Melbourne","domain":"paintmelbourne.com","url":"https://alion.io/company/paint-melbourne","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Freshteam","truth_index":null},"role":"Legal","role_family":"Legal","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Melbourne, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":73000,"max_usd":201000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2821},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-10-20T10:57:38Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-22T12:42:44Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About Us\nPaint Melbourne Pty Ltd is an industry leader in repairs, painting, and working at heights, delivering high-quality services across commercial, industrial, and residential projects. We thrive on precision, efficiency, and compliance, ensuring projects run smoothly from lead qualification through to final invoicing.\nWith a strong focus on contract administration, project governance, and seamless operations, this role is pivotal in bridging the gap between sales, operations, and finance to drive business growth and maintain compliance with industry standards.\nAbout the Role\nAs a Contracts Administrator at Paint Melbourne, you will manage contracts, compliance, financial tracking, and project coordination to ensure smooth operations across commercial and industrial projects. You’ll be responsible for contract lifecycle management, tracking variations and progress claims, ensuring compliance with industry regulations, and supporting lead qualification and estimator scheduling.\nThis role also involves office administration, overseeing rostering, scheduling, document control, and risk management to support efficient project execution. You will work closely with sales, operations, and finance teams, ensuring all projects are delivered on time, within scope, and fully compliant.\nIf you are highly organized, detail-oriented, and experienced (preferably in construction/trade industries), this role offers career progression, leadership opportunities, and professional development.\nKey Responsibilities\nContracts & Compliance\nPrepare, review, and manage contracts to ensure legal, financial, and operational compliance.\nTrack project variations, progress claims, and retention releases.\nOversee subcontractor agreements, supplier contracts, and insurance requirements.\nOffice & Project Administration\nManage scheduling, rostering, and internal meetings.\nEnsure accurate document control across Google Workspace, Close.io, AroFlo, Simpro, and Xero.\nMaintain risk registers and track contractual risks.\nSales & Lead Qualification\nOversee the lead qualification process, ensuring only high-value projects move forward.\nSchedule estimators and prioritize business-critical opportunities.\nEnsure quotes meet turnaround targets.\nProject Coordination & Closeout\nEnsure all projects have completed contract administration checklists before starting.\nWork with site teams to track project milestones and align billing with progress.\nOversee project closeout documentation and compliance requirements.\nWho You Are\nExperience in business development/client management, contract administration, office management, or project coordination (construction/trade industry preferred).\nStrong understanding of ANZSIC contract structures, Australian Standards, and compliance.\nProficient in CRM/job management software (Close.io, Simpro, AroFlo, HubSpot, or similar).\nAbility to interpret and manage contracts, variations, and claims.\nSkilled in problem-solving, negotiation, and communication.\nExperience with rostering & scheduling tools (Deputy or similar).\nRequired Skills & Experience\nEducation: Minimum Diploma in a relevant field.\nExperience: At least 5 years in sales, business development, project management, contract administration, or estimating.\nSystems & Procedures: Experience following existing processes and creating/updating documented procedures.\nTechnical Skills:\nAdvanced computer literacy - proficient in Microsoft Office, Google Workspace, and project management software.\nAbility to organize files, create presentations, and develop template documents.\nStrong knowledge of project planning, drawings, and document management.\nFinancial planning and budgeting skills.\nBasic math skills (multiplication, subtraction, division, plus GST and Ex-GST calculations).Communication: Excellent written and verbal communication skills.\nTransport: Full driver’s license and reliable transport preferred (may be included in the package).\n\nWhy Join Us?\nCareer Growth & Development - Potential to move into Senior Contracts Administration, Business Development, or Operations Management.\nExciting Commercial & Industrial Projects - Work with an industry leader on high-profile projects across Melbourne.\nOngoing Training & Support - Professional development in contract management, compliance, and project finance.\nSustainability & Innovation - Be part of a team that values efficiency, compliance, and continuous improvement.\nHow to Apply\nIMPORTANT: To be considered, you must submit a cover letter addressed to HR at Paint Melbourne.\nYour cover letter must include a brief description of yourself and your relevant experience directly related to this role.\nClick \"Apply Now\"\nDon't miss this opportunity to join a growing company with a reputation for excellence!","description_format":"text","description_chars":4774,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-20T10:57:38Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":30,"reasons":["conf:1","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/paint-melbourne-contracts-administrator","json_url":"https://alion.io/job/paint-melbourne-contracts-administrator.json","meta":{"generated_at":"2026-10-22T13:52:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13236,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4451235},"rest":"https://alion.io/mcp/rest/get_company?id=4451235"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpaint-melbourne-contracts-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpaint-melbourne-contracts-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpaint-melbourne-contracts-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/paint-melbourne-contracts-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpaint-melbourne-contracts-administrator"}]}