Procurement / Job Cost Accounting Specialist (US-Based/Remote)

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About the role

A US residential construction company is looking for an experienced Procurement / Job Cost Accounting Specialist to join its accounting team. This is a fully remote, long term independent contractor role working US business hours (Arizona time).

Procurement and job cost management are the core of this position, with Accounts Payable, Accounts Receivable, and general accounting support as needed. You will own contractor pricing, purchase orders, the company's cost catalog, and project related purchasing, and you will understand how those numbers flow into estimating, customer pricing, project profitability, and the financial records.

What you will do

Procurement and job cost accounting

• Onboard and maintain vendors and subcontractors, including agreements, pricing, tax forms, insurance, licenses, and payment information.
• Keep vendor records current and flag approvals, restrictions, or missing documentation to Operations and the affected teams.
• Maintain vendor price lists, contractor discounts, purchasing terms, and the company's cost catalog, updating costs when vendor pricing or agreements change.
• Work with Sales and Estimating so estimates, budgets, selections, and change orders use current pricing.
• Review quotes, purchase orders, order confirmations, and vendor bills to confirm they follow vendor agreements and include enough detail on quantities, units, unit pricing, materials, labor, freight, taxes, and scope to validate the cost.
• Research and resolve pricing discrepancies, unsupported charges, damaged materials, returns, credits, back charges, warranties, and vendor related change order issues.
• Make sure every purchase and vendor cost lands on the correct project, phase, and cost code, and escalate significant pricing or job cost concerns.

General accounting

• Record and review transactions in QuickBooks Online and confirm correct GL coding.
• Assist with bank, credit card, and balance sheet reconciliations.
• Support month end and year end close, including reviewing balances and researching discrepancies.
• Assist with financial reporting, project accounting reviews, audits, CPA requests, and tax preparation support.
• Keep organized records and a clean audit trail, and provide backup for AP and AR when the team needs it.

Requirements

Requirements

• 5+ years of accounting experience with hands on ownership of Accounts Payable, purchasing, procurement, or job costing.
• Strong command of the full AP process: vendor bill entry, approval workflows, payment documentation, statement reconciliation, credits, and account research.
• High proficiency in QuickBooks Online.
• Strong Microsoft Excel skills.
• Solid understanding of general accounting principles and working knowledge of GAAP.
• Experience with job costing, cost codes, vendor pricing, purchasing records, or cost catalog management.
• Ability to read and compare estimates, quotes, purchase orders, invoices, and pricing agreements and spot what does not add up.
• Ability to independently prioritize a high volume of vendors, POs, invoices, projects, and deadlines.
• Strong analytical, research, and problem solving skills, plus the judgment to know when an issue needs to be escalated.
• Professional and confident communicating with vendors, subcontractors, customers, and internal teams.
• Discretion with contractor pricing, vendor agreements, and company financial information.
• Fluent English. Spanish is a strong plus, since the company works with many Spanish speaking vendors and customers.
• Nice to have
• Construction accounting or construction procurement experience.
• Familiarity with construction materials, units of measure, scopes of work, cost codes, and trade terminology.
• Experience with Buildertrend or a similar construction management platform.
• Familiarity with customer selections, allowances, change orders, project budgets, lien waivers, and subcontractor documentation.

Technology requirements

• Intel Core i5, 8th generation or higher (or equivalent), Windows 11 or higher, 16GB RAM.
• Two monitors, one at least 15" if using a laptop and the other at least 24". Two 24" monitors preferred.
• Separate mouse if using a laptop.
• Internet at 50/5 Mbps download/upload.
• Webcam with clear audio and video, a headset, and a dedicated quiet workspace.
• The company provides a VOIP phone system and Microsoft 365, with Teams as the main internal communication tool.

Benefits

• Work From Anywhere
• Competitive salary paid in US$
• 10 paid days off per year plus paid US holidays
• Birthday bonus
• Performance and tenure bonuses, with annual compensation reviews