{"id":4319401,"url":"https://alion.io/job/pandora-hr-operations-specialist","title":"HR Operations Specialist","company":{"id":1982839,"name":"Pandora","domain":"pandoragroup.com","url":"https://alion.io/company/pandoragroup","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":96,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0.25,"time_to_fill_p50_days":26,"computed_at":"2026-11-14T05:58:10Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Madrid, Spain"],"countries":["ES"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-13T00:00:00Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-15T00:28:26Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"6 month fixed term contract\nLocation: Madrid, Spain\nAs HR Operations Specialist, you will support the business objectives with our people and sustainability agenda in Spain. To this end, you will act as the first point of contact for HR-related queries from employees. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment contracts, addendums, certificates, etc.) and updating internal databases. Our ideal candidate has experience with HR procedures, HR reporting, Time & Attendance management, UCAGECI and can juggle various administrative tasks in a timely manner.\nUltimately, you should be able to ensure our HR department supports our employees while conforming to labour laws.\nWHAT WILL YOU DO\nOrganize and maintain personnel records on our HR ERP (SAP)\nUpdate internal databases (record sick or maternity leave, leave of absence, etc.)\nManage UCAGECI\nPrepare HR documents, like employment contracts, ensure the proper signature and archive on employee folder\nRevise company policies\nLiaise with external partners, like payroll vendor\nCreate regular reports and presentations on HR metrics\nAnswer employees queries about HR-related issues\nParticipate in HR projects\nMORE ABOUT YOU\nExperience with HR software, like SAP\nPrevious experience in a similar role\nExcel advanced skills\nThorough knowledge of spanish labour laws \nExcellent organizational skills\nExcellent communication skills\nPro-active and able to show initiative with a positive and challenging style\nFluent in Spanish and English, Portuguese is a plus. \nStrong experience in administrative tasks and HR operations.\nExperience in employment contract preparation, review and administration.\nAbility to work with high volumes of tasks, manage competing priorities and meet tight deadlines.\nPrevious experience working for temporary employment agencies, payroll providers or employment advisory firms would be a strong advantage, as these environments require agility, autonomy and the ability to manage high workloads under pressure.\nDid we get your attention?\nIf you see yourself in the position and would like to become a part of Pandora’s future, please do not hesitate to apply. We look forward to hearing from you!\nWe process applications on a continuous basis, which is why we encourage you to send your application as soon as possible.\nAbout Pandora\nPandora is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. Pandora jewellery is sold in more than 100 countries through 6,800 points of sale, including more than 2,700 concept stores.\nHeadquartered in Copenhagen, Denmark, Pandora employs 37,000 people worldwide and crafts its jewellery using only recycled silver and gold. Pandora is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 31.7 billion (EUR 4.2 billion) in 2024.\nRecognised by the Financial Times as one of Europe’s Best Workplaces and ranked #1 among Danish companies, Pandora is committed to building an inclusive and diverse workplace. We believe that reflecting the diversity of society in how we engage with our customers is essential to fulfilling our purpose: to give a voice to people’s loves. 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