{"id":3386453,"url":"https://alion.io/job/pandora-office-human-resources-assistant","title":"Office & Human Resources Assistant","company":{"id":1982839,"name":"Pandora","domain":"pandoragroup.com","url":"https://alion.io/company/pandoragroup","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":88,"open_postings":4,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-02T06:13:15Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":22000,"max_usd":57000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2951},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-28T07:50:05Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-10-31T04:21:54Z","board_verified":false,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Reporting to the Manager, People Experience, the Office & Human Resources Assistant is a pivotal role supporting both our people and workplace experience across Australia and New Zealand. Working across HR and office operations, you'll coordinate employee lifecycle administration, maintain accurate people records, support onboarding and offboarding activities, respond to employee enquiries, and help create a welcoming, engaging and well-organised Central Office environment.\nThis is an excellent opportunity for someone looking to build their career in Human Resources while gaining exposure to a broad range of people, culture and business initiatives. Based in our North Sydney Support Office, this hybrid role offers the flexibility of working three days in the office and two days remotely.\nKey Accountabilities\nOffice Management & Coordination\nCoordinate day-to-day Central Office operations, including ordering and maintaining office, kitchen and stationery supplies.\nMonitor stock levels and liaise with building management and service providers regarding repairs, maintenance and access.\nManage mail, couriers and deliveries.\nMaintain organisational charts and employee directories.\nCoordinate employee milestones, gifting and recognition activities.\nEnsure the workplace remains organised, safe, professional and welcoming.\nSupport Town Halls and office-wide meetings by coordinating room setup, catering, presentation equipment, materials and post-event pack-down.\nEvents & Employee Engagement\nCoordinate catering, room bookings, materials and logistics for inductions, training sessions, celebrations and internal events.\nEmployee Lifecycle Administration\nPrepare and coordinate employment contracts, onboarding documentation, probation letters, contract variations, statements of service and offboarding documentation.\nSupport onboarding and offboarding activities to ensure a seamless employee experience.\nMaintain accurate employee records, trackers and HRIS data for new starters, employee changes and leavers.\nEnsure all employee documentation is maintained in accordance with company requirements.\nConduct right-to-work checks, maintain supporting documentation and monitor visa expiry dates.\nHR Inbox & Employee Support\nMonitor the HR inbox, respond to routine employee enquiries and escalate matters as appropriate.\nProvide a high level of service and support to employees and leaders across the business.\nLearning & Development Coordination\nSupport training initiatives through the coordination of room bookings, catering, materials and attendance records.\nReporting & Administration\nPrepare regular reports relating to employee movements, including starters, leavers and internal changes.\nMaintain practical process guides, templates and administrative resources.\nProcess Improvement\nIdentify opportunities to streamline administrative processes and improve efficiency across HR and office operations.\nGeneral Support\nProvide administrative assistance to the Manager, People Experience and broader HR team.\nAssist with ad hoc projects and initiatives as required.\nWhat We're Looking For\nWe're looking for someone who is organised, proactive and people-focused, with a genuine passion for creating positive employee experiences. You'll be comfortable managing multiple priorities, have strong attention to detail, and enjoy building relationships with stakeholders across the business.\nExperience\n1-2 years' experience in HR administration, office coordination, administration or customer service.\nStrong organisational skills with the ability to manage multiple priorities and deadlines.\nExcellent attention to detail and a high level of accuracy.\nConfident using Microsoft Office and HR systems.\nA qualification, or current study, in Human Resources, Business Administration or a related discipline is desirable but not essential.\nWhat's In It For You?\nWe are the largest jewellery brand in the world and our people are an integral part of our success. Our commitment to unforgettable career progression is just the start.\nWe offer:\nGenerous staff discount on all Pandora products\nBirthday leave and a birthday gift\nLearning and development opportunities\nHealth care benefits\nHybrid working arrangements (3 days in the office, 2 days working remotely)\nCareer development within a global organisation\nA supportive and collaborative team culture\nWhy Pandora?\nIf you DREAM, DARE, CARE and DELIVER, Pandora could be the perfect place for you.\nJoin a global brand where you'll have the opportunity to make a real impact on the employee experience while developing your skills across Human Resources and office operations. From supporting key people processes to helping create an engaging and welcoming workplace, you'll play an important role in supporting our employees throughout their journey with Pandora. You'll be supported by a collaborative team, industry-leading benefits, and genuine opportunities for career development on a global scale.\nReady to Apply?\nIf you enjoy supporting people, thrive in a fast-paced environment, and take pride in delivering exceptional administrative and office support, we'd love to hear from you. Join us and play a key role in creating a seamless employee experience and a positive workplace environment.\nPandora's recruitment procedures are designed to be transparent and fair for all candidates. We encourage applications from all backgrounds and are committed to creating an inclusive workplace free from bias and discrimination.\nIf you require reasonable adjustments during the recruitment process, please let us know as soon as possible.","description_format":"text","description_chars":5606,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Jewelry"],"lifecycle":[{"event":"open","at":"2026-10-28T07:50:05Z"}],"visa":[],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":0.9,"p_active":0.895,"p_room":1,"age_days":4,"expected_fill_days":22,"reasons":["conf:49","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/pandora-office-human-resources-assistant","json_url":"https://alion.io/job/pandora-office-human-resources-assistant.json","meta":{"generated_at":"2026-11-02T08:11:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11387,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1982839},"rest":"https://alion.io/mcp/rest/get_company?id=1982839"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpandora-office-human-resources-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpandora-office-human-resources-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpandora-office-human-resources-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pandora-office-human-resources-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpandora-office-human-resources-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3386453}},{"tool":"search_jobs","arguments":{"company":"pandoragroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3386453},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}