{"id":1250795,"url":"https://alion.io/job/pantheon-systems-inc-executive-assistant","title":"Executive Assistant","company":{"id":14564,"name":"Pantheon","domain":"pantheon.io","url":"https://alion.io/company/pantheon-systems-inc","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":88,"open_postings":8,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":98000,"max":130000,"currency":"USD","period":"year","gross":null,"usd_annual":130000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Drupal","optional":false},{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"WordPress","optional":false},{"name":"PHP","optional":true}],"status":"live","first_seen_at":"2026-03-19T21:18:54Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-23T20:54:11Z","board_verified":true,"closed_at":null,"days_open":218,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":217},"description":"About Pantheon\nPantheon WebOps Platform powers the open web, running more than 300,000 sites in the cloud for customers including Google, Princeton, Salesloft and Doctors Without Borders. Every day, thousands of developers and marketers create, iterate, and scale WordPress and Drupal sites to reach billions of people globally. Pantheon’s multitenant, container-based platform enables organizations to manage all of their websites from a single dashboard. Organizations including Clorox and the United Nations drive results through accelerated development and real-time publishing using Pantheon’s collaborative workflows. \nThe Role\nWe are growing and evolving, and we're looking for sharp, capable people who are ready to step in and make an impact. In this role, you will provide comprehensive, high-level support to C-Level executives, managing a range of projects, coordinating meeting logistics, overseeing travel and accommodations, and handling expense reporting.\nIn addition to keeping our executives' days running smoothly, there are a few other superpowers needed to be successful at Pantheon. As part of our working culture, we find real value in our teams meeting and collaborating in person. As an Executive Assistant at Pantheon, you will plan and organize team offsite events on a quarterly basis. Working closely with the leadership team is key to tailoring each offsite based on the team, location, and agenda. A great eye for detail and a genuine passion for creating memorable experiences are essential to making each event feel meaningful and impactful.\nAn Executive Assistant at Pantheon serves as a trusted partner to our leadership team, proactively solving problems, coordinating strategic initiatives, and ensuring critical business priorities stay on track. This role extends beyond traditional administrative support and requires strong business acumen, project management skills, and the ability to operate effectively across multiple stakeholders and functions. Success in this role depends on anticipating needs, navigating competing priorities, building strong cross-functional relationships, and maintaining clear, consistent communication across the company. The ability to adapt quickly and shift seamlessly between strategic initiatives and day-to-day executive support is essential.\nThis is an hybrid role based in Chicago, IL.\nWhat You Need to Succeed\nA shared passion for our values and mission, and a commitment to helping us deliver the best products and services in the market\nHighly organized and exceptionally detail-oriented, with the ability to manage multiple priorities simultaneously without letting anything slip\nExpertise in managing complex calendars across multiple time zones, including scheduling calls, interviews, and travel while anticipating conflicts and resolving them in real time\nExperience supporting team calls, including drafting staff meeting agendas, capturing and distributing notes, and coordinating cross-team engagements\nDemonstrated project management skills, including tracking key deliverables, driving accountability for action items, coordinating cross-functional initiatives, and helping strategic priorities move from planning through execution\nPrior experience with event planning for offsite meetings, including familiarity with the RFP process for venue sourcing and vendor management\nExperience acting as a trusted thought partner to senior executives, helping manage competing priorities, prepare for key meetings, and ensure seamless execution of business objectives\nWhat You Bring to the Table\nBachelor's degree preferred, or equivalent experience in a relevant field\n5+ years of executive assistant, executive business partner, or related experience supporting C-Level or senior leadership in a high-growth, fast-paced environment\nProven ability to exercise discretion and maintain confidentiality when handling sensitive information\nStrong proficiency in the Google Workspace platform (Gmail, Calendar, Drive, Docs, Sheets, Slides)\nOutstanding verbal and written communication skills, with a polished and professional presence\nSolid administrative competence across scheduling, correspondence, and calendar coordination\nComfortable working with all levels of management and consulting with key business stakeholders across functions\nA proactive, solutions-oriented mindset - you identify problems before they surface and come prepared with options\nStrong project coordination and stakeholder management skills, with the ability to influence outcomes and drive progress across multiple teams and priorities\nExperience supporting executives within a SaaS, technology, or other high-growth environment strongly preferred\nWhat We Offer\nWe have all the usual perks and benefits but what we can really offer you is a fantastic work environment powered by an amazing team.\nIndustry competitive compensation and equity plan\nFlexible time off, sick days, and 13 paid holidays\nComprehensive medical insurance including Health, Dental and Vision\nPaid parental leave (plus fertility, adoption and other family planning benefits)\nIn-office workspace (San Francisco) and (Chicago)\nMonthly allowance for wellness, reading and access to LinkedIn Learning for continued development\nEvents and activities both team-based and company wide that inspire, educate and cultivate\nCompensation:\nThe base salary range for this role is as follows:\nUnited States: $98,000-130,000 USD \nPantheon is an equal opportunity employer and we welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other classification protected by law. Pantheon complies with federal and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you need a reasonable accommodation due to a disability for any part of the interview process, please contact . Pursuant to local and federal regulations, Pantheon will consider qualified applicants with arrest and conviction records for employment.\nAfter an offer is made and accepted, E-verify will be utilized to establish your identity and employment eligibility as required by the U.S. Department of Homeland Security.\nTo review the Employee and Applicant's Privacy Policy, click here.\nVisa Sponsorship is not available at this time.","description_format":"text","description_chars":6437,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible time off","Health insurance","Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["CMS & Digital Experience Platforms","Web Hosting & VPS"],"lifecycle":[{"event":"open","at":"2026-09-25T18:22:47Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.187,"p_room":0.28,"age_days":217,"expected_fill_days":40,"reasons":["conf:3","velocity","win:tail","crowd:"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":130000,"is_top_pay":true},"html_url":"https://alion.io/job/pantheon-systems-inc-executive-assistant","json_url":"https://alion.io/job/pantheon-systems-inc-executive-assistant.json","meta":{"generated_at":"2026-10-23T21:27:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3516,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":14564},"rest":"https://alion.io/mcp/rest/get_company?id=14564"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpantheon-systems-inc-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpantheon-systems-inc-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpantheon-systems-inc-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pantheon-systems-inc-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpantheon-systems-inc-executive-assistant"}]}