{"id":592150,"url":"https://alion.io/job/paramount-computer-systems-front-desk-office-support-assistant","title":"Admin- Employee Experience","company":{"id":48613,"name":"Paramount Computer Systems","domain":"paramountassure.com","url":"https://alion.io/company/paramountassure","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":{"grade":"A","score":92,"open_postings":69,"ghost_share":0.043,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":225,"computed_at":"2026-10-17T05:46:00Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-10T08:23:12Z","employer_posted_date":"2026-09-10","last_verified_at":"2026-10-17T08:29:01Z","board_verified":true,"closed_at":null,"days_open":37,"trust":{"level":"ok","repost_count":1,"flags":["company_stale"],"days_open":36},"description":"Job Title: Front Desk & Office Support Assistant\nLocation: Dubai, UAE\nDepartment: Administration\nRole Purpose\nThe Front Desk & Office Support Assistant will provide day-to-day operational and administrative support to the Dubai office. The role will manage front desk activities, assist with facilities coordination, support visa-related documentation and Finance documentation, and undertake general office-support duties as required.\nThis is a junior, hands-on and multi-functional role suited to an individual who is organized, service-oriented and willing to support a wide range of office requirements.\nKey Responsibilities\n1. Front Desk Operations\nWelcome visitors, customers, employees and vendors and direct them to the appropriate person.\nAttend and redirect incoming calls and general enquiries.\nMaintain visitor records and coordinate visitor access.\nReceive, record and distribute incoming couriers, deliveries and correspondence.\nArrange outgoing couriers and maintain the necessary records.\nKeep the reception, meeting rooms and common office areas presentable and organized.\nCoordinate meeting-room bookings and prepare rooms before meetings.\n\n2. General Office Support\nServe refreshments to visitors and employees during meetings when required.\nAssist with the setup and clearing of meeting rooms before and after meetings.\nSupport the distribution of documents, stationery and office supplies.\nCarry out local office errands, including document collection, deliveries, bank submissions and visits to government service centres, as instructed.\nAssist with photocopying, scanning, printing, binding, filing and archiving documents.\nHelp arrange workstations and basic joining materials for new employees.\nSupport office events, employee gatherings and internal meetings.\nProvide general operational assistance across the office based on business requirements.\n\n3. Facilities and Office Administration\nCoordinate the day-to-day upkeep and general functioning of the office.\nMonitor pantry supplies, stationery, drinking water and other office consumables.\nArrange replenishment of supplies after receiving the necessary approval.\nCoordinate with cleaning, maintenance and other office-service providers.\nReport maintenance issues and follow up with vendors or building management until closure.\nMaintain records of office equipment, keys, access cards and administrative assets.\nAssist in obtaining quotations and preparing purchase or service requests.\nSupport the coordination of office repairs, furniture movement and workstation arrangements.\nHelp maintain basic cleanliness and orderliness in shared areas when immediate assistance is required, while regular cleaning remains the responsibility of the appointed cleaning service.\n\n4. Visa and Immigration Documentation\nCollect and organize documents required for employment visas, renewals, cancellations and status changes.\nLiaise with the PRO, typing centres, medical centres and other relevant service providers.\nHelp Schedule medical examinations, biometric appointments and other visa-related activities.\nAssist with submitting and collecting documents from the relevant service providers or government centres.\nUpdate visa and immigration trackers and follow up on pending applications.\nEscalate missing documents, processing delays and upcoming expiries to the responsible HR representative.\nMaintain the confidentiality and security of employee documents.\n\n5. Finance Documentation Support\nCollect, scan, organize and file invoices, receipts, delivery notes and other supporting documents.\nSubmit or collect documents from banks, auditors, customers, vendors or government offices, as instructed.\nCoordinate the internal circulation of documents requiring review, signature or company stamping.\nFollow up internally for missing invoices, receipts, approvals and supporting documents.\nSupport basic data entry and the updating of administrative or Finance trackers.\nMaintain physical and electronic records in an organized and retrievable manner.\nAssist the Finance team with document preparation during audits.\nThe role will not have authority to approve payments, process accounting entries independently or make financial commitments on behalf of the company.\n\nQualifications and Experience\nHigher secondary education, diploma or bachelor’s degree.\n1 to 2 years of experience in front desk, office assistance, administration, facilities support or a similar position is preferred.\nPrevious UAE experience and familiarity with basic visa processes would be an advantage.\nFresh graduates with the right attitude, communication skills and willingness to perform a hands-on role may also be considered.\n\nSkills and Competencies\nGood communication skills in English (Arabic would be an advantage).\nBasic working knowledge of Microsoft Word, Excel, Outlook and office equipment.\nStrong organization, documentation and follow-up skills.\nProfessional, courteous and service-oriented approach.\nWillingness to undertake both administrative and general office-support responsibilities.\nAbility to manage multiple tasks and respond to changing office requirements.\nDependability, punctuality and attention to detail.\nAbility to handle confidential employee and Finance documents responsibly.\nA valid UAE driving licence would be an advantage but is not mandatory.","description_format":"text","description_chars":5330,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United Arab Emirates","iso":"AE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Security","Security Compliance","Managed Security"],"lifecycle":[{"event":"open","at":"2026-09-10T13:05:34Z"},{"event":"close","at":"2026-10-06T14:04:58Z"},{"event":"reopen","at":"2026-10-11T19:42:23Z"}],"visa":[],"liveness":{"score":89,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.888,"p_room":1,"age_days":36,"expected_fill_days":225,"reasons":["conf:0","velocity","win:early","comp:junior"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/paramount-computer-systems-front-desk-office-support-assistant","json_url":"https://alion.io/job/paramount-computer-systems-front-desk-office-support-assistant.json","meta":{"generated_at":"2026-10-17T11:23:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14797,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":48613},"rest":"https://alion.io/mcp/rest/get_company?id=48613"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fparamount-computer-systems-front-desk-office-support-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fparamount-computer-systems-front-desk-office-support-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fparamount-computer-systems-front-desk-office-support-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/paramount-computer-systems-front-desk-office-support-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fparamount-computer-systems-front-desk-office-support-assistant"}]}