{"id":2284160,"url":"https://alion.io/job/parsons-document-control-supervisor","title":"Document Control Supervisor","company":{"id":4937,"name":"Parsons","domain":"parsons.com","url":"https://alion.io/company/parsons","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":"staff","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":100000,"max_usd":204000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":70},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-11T19:50:31Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.Job Description:\nPosition Summary\nWe are seeking a hands-on Document Control Supervisor to lead document control activities supporting construction, engineering, quality, procurement, subcontractors, suppliers, and project management functions.\nThis role will oversee document control processes, systems, governance, and personnel for construction programs and projects. The supervisor will ensure that controlled documents and project records are received, processed, reviewed, approved, distributed, retrieved, retained, and protected in accordance with project procedures, the project Quality Management System, contractual requirements, client standards, and applicable regulatory requirements.\nThe successful candidate will build order out of complexity, strengthen document control practices across field and office teams, and serve as a trusted partner to Project Managers, Construction Managers, Engineering, Quality, and Operations leaders. This position will also administer and improve systems such as Procore and SharePoint, provide training and user support, and drive continuous improvement throughout the project lifecycle.\nKey Responsibilities\nDocument Control and Records Management\nLead project document control activities supporting construction, engineering, quality, procurement, project management, subcontractors, suppliers, and field operations.\nDevelop, maintain, and administer document control processes and procedures for identifying, receiving, processing, reviewing, approving, revising, distributing, filing, preserving, retrieving, and retaining controlled documents and records.\nAdminister controlled documents in accordance with the project Quality Management System, applicable ASME NQA-1 requirements, project procedures, client requirements, and contractual obligations.\nControl engineering and project documents, including drawings, specifications, procedures, work packages, vendor documents, quality records, change requests, RFIs/RFPs, and construction documentation.\nEnsure personnel have access to the current, approved revisions of drawings, specifications, procedures, work packages, and other controlled documents.\nMaintain document registers, revision histories, document status information, distribution records, transmittals, and other required tracking tools.\nProcess new and revised documents through established review and approval workflows.\nIdentify and prevent the unintended use of obsolete, superseded, or unapproved documents.\nMaintain document traceability and ensure controlled records are complete, legible, accurate, retrievable, secure, and protected from unauthorized access or alteration.\nEnsure the collection and retention of construction documentation throughout the project lifecycle.\nManage the as-built documentation process and support the preparation, compilation, and turnover of final project records and closeout packages.\nCoordinate the handover of documents and records to Operations during construction and project closeout.\nSystems Administration and Governance\nAdminister, configure, and improve document management platforms, including Procore, SharePoint, and related electronic document management systems.\nEstablish and maintain project repositories, file structures, naming conventions, metadata, permissions, workflows, document numbering, revision control, and distribution requirements.\nProvide oversight of employees, contractors, subcontractors, and other users operating within Procore and other project repositories.\nPerform quality control reviews of metadata, document content, cross-references, required signatures, revision status, and associated records.\nManage user access, permissions, administrative controls, and periodic access audits.\nEnsure document control systems and records management practices align with client standards, project requirements, governance policies, and applicable legal, contractual, regulatory, and quality obligations.\nSafeguard confidential and protected information through appropriate storage, handling, distribution, access, and retention practices.\nWork with IT and project stakeholders to troubleshoot system issues, resolve access or workflow problems, and support system enhancements.\nProject and Stakeholder Support\nCoordinate document control activities with Quality, Engineering, Construction, Procurement, Supply Chain, Contracts, project management, subcontractors, suppliers, and external client representatives.\nPartner with Project Managers, Construction Managers, and Operations leaders to tailor document control solutions to project needs while maintaining consistent standards.\nMonitor document workflows and resolve outstanding reviews, approvals, distribution issues, missing information, and other document control discrepancies.\nEnsure Document Control Coordinators regularly engage with site teams to confirm compliance with client standards, document numbering requirements, turnover requirements, and project procedures.\nSupport audits, surveillances, assessments, inspections, and compliance reviews by retrieving controlled documents, records, and objective evidence.\nVerify that document control activities and records meet applicable project, quality, contractual, and client requirements.\nIdentify process gaps and recommend practical improvements that enhance accuracy, efficiency, traceability, and user adoption.\nLeadership, Training, and Continuous Improvement\nProvide direction, work coordination, supervision, mentoring, and performance support to Document Control Coordinators and other assigned personnel.\nAssign work, establish service expectations, monitor performance, and ensure timely and accurate document control support to active projects.\nDevelop and deliver training for Document Controllers, field personnel, project teams, and system users.\nPrepare clear training materials, user guides, standard operating procedures, and onboarding resources that support quick and consistent adoption.\nCoach project teams and reinforce disciplined document management practices through regular communication, touchpoints, and feedback.\nRevise existing processes and procedures when project, client, system, or regulatory requirements change.\nCapture lessons learned and implement continuous improvements across the document control function.\nStay current on emerging document management technologies, automation, and AI-enabled tools that may reduce manual effort and improve quality, accuracy, and accessibility.\nRequired Qualifications and Experience\nTypically 10 years of related experience, including 3 in a supervisory or management role in document control, records management, project controls, quality records, project information management, or a related discipline.\nExperience supporting industrial construction, engineering, infrastructure, transportation, energy, DOE, nuclear, federal, or other highly regulated projects.\nExperience administering controlled technical documents and revision processes.\nExperience with Procore; experience administering or supporting SharePoint is also required or strongly preferred.\nExperience with electronic document management systems, document repositories, and document workflow processes.\nWorking knowledge of document numbering, revision control, distribution, transmittals, records retention, document status tracking, and access control.\nExperience supporting engineering drawings, specifications, procedures, work packages, vendor documents, construction records, and/or quality records.\nExperience with construction documentation such as change requests, RFIs, RFPs, submittals, work packages, and as-built records.\nExperience developing and maintaining document control processes, procedures, standard operating procedures, training materials, user guides, or governance documentation.\nExperience leading, supervising, or coordinating Document Control Coordinators, contractors, or other system users.\nFamiliarity with construction closeout documentation, project turnover, audit readiness, records retrieval, retention requirements, and compliance reporting.\nExcellent computer skills, including advanced proficiency with Microsoft Office applications, particularly Word, Excel, Outlook, and SharePoint.\nFamiliarity with Adobe Acrobat and/or Bluebeam.\nStrong troubleshooting, problem-solving, and analytical skills.\nExcellent written, verbal, presentation, client service, and stakeholder communication skills.\nAbility to manage competing priorities, changing requirements, multiple stakeholders, and time-sensitive deadlines.\nAbility to work independently while also contributing effectively as part of a multidisciplinary team.\nHigh level of discretion, dependability, professionalism, accountability, and reliability when handling confidential or protected information.\nPreferred Qualifications\nAssociate’s or bachelor’s degree in Business Administration, Construction Management, Quality, Information Management, Engineering, or a related field; equivalent education and experience may be considered.\nExperience working under an ASME NQA-1, DOE, USACE, or comparable quality program.\nPrevious EPC, nuclear, energy, industrial construction, infrastructure, or large-scale construction experience.\nExperience supporting federal or highly regulated clients.\nExperience with USACE RMS or similar client-mandated project management and reporting systems.\nMembership or certification through ARMA, an Enterprise Content Management organization, or a related professional organization.\nExperience administering SharePoint sites, libraries, workflows, metadata, permissions, and document templates.\nExperience supporting project turnover and final records packages.\nFamiliarity with quality audits, surveillances, assessments, and objective evidence retrieval.\nExperience using workflow automation, reporting tools, or AI-enabled solutions to improve document control performance.\nCore Competencies\nThe successful candidate will demonstrate:\nProcess Leadership: Ability to design, standardize, implement, and improve practical document control processes.\nQuality and Compliance: Strong understanding of controlled documents, quality records, traceability, revision control, and retention requirements.\nSystems Proficiency: Ability to administer and support Procore, SharePoint, and related document management systems.\nAttention to Detail: Consistent focus on accuracy, completeness, metadata quality, signatures, cross-references, and document status.\nCommunication: Ability to make complex requirements clear and practical for field personnel, project teams, clients, and senior leaders.\nProblem Solving: Sound business judgment and the ability to resolve complex issues with appropriate escalation and follow-through.\nLeadership: Ability to lead, coach, train, and develop a small team while coordinating work across multiple project stakeholders.\nAdaptability: Ability to respond effectively to changing projects, clients, systems, and regulatory requirements.\nAccountability: Demonstrated dependability, punctuality, focus, ownership of assigned work, and ability to meet deadlines.\nTeamwork: Professional attitude and ability to work effectively both independently and collaboratively.\nKey Relationships\nReports To: Operations\nMatrixed Alignment: Director, Quality\nSupervises: Document Control Coordinators and assigned document control personnel\nInternal Partners: Project Managers, Construction Managers, Engineering, Quality, Procurement, Supply Chain, Contracts, IT, Operations, and field teams\nExternal Partners: Clients, subcontractors, suppliers, 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