Executive Assistant

Firm Description

Partners Capital is a global investment office that serves as a long-term steward of capital for institutions, family offices and individuals. The Firm designs bespoke investment policies reflecting each client’s unique circumstances and implements investment solutions that aim to deliver strong returns with resilience across market cycles. The Firm constructs portfolios by tapping into its deep network of partnerships with what it believes to be exceptional asset managers across all major asset classes. In helping its mission-driven clients achieve their financial objectives, Partners Capital aspires to advance their impact within fields including healthcare, education, and the arts. The Firm is owned and led by more than 50 working shareholders who invest their own capital alongside clients, aligning the team deeply with those it serves. Founded in 2001, Partners Capital has more than 400 employees across 11 offices globally and $77 billion in assets under management as of March 31, 2026.

Position Description

We are seeking an Executive Assistant to join our Business Operations Team based in Boston, MA. This individual will provide administrative support to senior team members/executives and share in business operational support responsibilities in Partners Capital’s Boston office. Responsibilities of this individual will include handling day to day calendar and meeting management, expense reporting and travel planning, as well as additional daily and ongoing administrative tasks. As a fast growing, 350+ person company, we are seeking someone who is motivated, a self-starter, adaptable and comfortable working on a small team in an extremely fast-paced, ever-changing entrepreneurial environment.

Key responsibilities include, but are not limited to:

Meetings and Calendaring

• Manage complex calendars on behalf of supported senior team members
• Schedule meetings including meeting space and AV requirements
• Proactively review calendars to identify potential conflicts and update as required
• Liaise with other Business Operations team members to coordinate and manage meeting logistics, including booking meeting rooms, coordinating guest building and security access, and providing catering as needed

Travel and Expenses

• Coordinate all aspects of domestic and international travel
• Manage payment and tracking of meeting and itinerary changes
• Track business expenses and prepare expense reports including reconciliation of credit card transactions and monthly statements
• Organize logistics for travel and meetings (e.g., conference registrations, meeting rooms, ground transportation, etc.) and ensure team members are prepared for meetings (e.g., have the necessary materials)

Other Administrative Support

• Utilize effective judgement in handling mail, email, correspondence, confidential material and requests
• Escalate important and urgent items for appropriate action as needed
• Register for conferences and networking events in a timely manner
• Assist in the planning and execution of events, special ad hoc projects, and catering
• Help with formatting and design of documents and presentations using PowerPoint, Excel and Word
• Research and track information in the DealCloud database as requested
• Ensure all information security processes, policies and procedures are adhered to and any issues or concerns are raised with the Cyber Security team
• Ensure full compliance with all local data protection regulations and privacy controls, and any related issues are raised via the appropriate channels

Business Operations Support

• Assist with planning and organization of company-wide meetings and events
• Provide occasional back-up support for fellow Executive Assistants
• Provide occasional reception coverage for business operations team
• Welcome and direct visitors
• Answer phones and screen incoming calls
• Prepare and maintain meeting rooms
• Assist with catering

Key responsibilities will be regularly assessed and are subject to change from time to time based on the needs of the business. The individual may be required to work overtime as needed.

Qualifications / Attributes

• Bachelor’s degree or equivalent work experience required
• Minimum 4 - 6 years of experience with direct administrative support of senior-level team members, preferably within financial or professional services
• Excellent organization, prioritization, written/verbal communication and analytical skills
• Ability to multitask in a fast-paced environment
• Strong interpersonal and customer service skills
• Highly proactive with strong attention to detail
• High degree of professionalism and discretion, comfortable interfacing with clients, guests, and senior leadership
• Ability to handle sensitive information with discretion and confidentiality
• Solution oriented and able to work independently and as part of a team
• Proactive, team-oriented, and willing to go beyond the defined scope to support the success of the team and firm
• High Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook