{"id":2093564,"url":"https://alion.io/job/partners-capital-executive-assistant","title":"Executive Assistant","company":{"id":706616,"name":"Partners Capital","domain":"partners-cap.com","url":"https://alion.io/company/partners-capital","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":80000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1646},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T13:20:04Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-14T01:58:33Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Firm Description\nPartners Capital is a global investment office that serves as a long-term steward of capital for institutions, family offices and individuals. The Firm designs bespoke investment policies reflecting each client’s unique circumstances and implements investment solutions that aim to deliver strong returns with resilience across market cycles. The Firm constructs portfolios by tapping into its deep network of partnerships with what it believes to be exceptional asset managers across all major asset classes. In helping its mission-driven clients achieve their financial objectives, Partners Capital aspires to advance their impact within fields including healthcare, education, and the arts. The Firm is owned and led by more than 50 working shareholders who invest their own capital alongside clients, aligning the team deeply with those it serves. Founded in 2001, Partners Capital has more than 400 employees across 11 offices globally and $77 billion in assets under management as of March 31, 2026.\nPosition Description\nWe are seeking an Executive Assistant to join our Business Operations Team based in Boston, MA. This individual will provide administrative support to senior team members/executives and share in business operational support responsibilities in Partners Capital’s Boston office. Responsibilities of this individual will include handling day to day calendar and meeting management, expense reporting and travel planning, as well as additional daily and ongoing administrative tasks. As a fast growing, 350+ person company, we are seeking someone who is motivated, a self-starter, adaptable and comfortable working on a small team in an extremely fast-paced, ever-changing entrepreneurial environment.\nKey responsibilities include, but are not limited to:\nMeetings and Calendaring\nManage complex calendars on behalf of supported senior team members\nSchedule meetings including meeting space and AV requirements\nProactively review calendars to identify potential conflicts and update as required\nLiaise with other Business Operations team members to coordinate and manage meeting logistics, including booking meeting rooms, coordinating guest building and security access, and providing catering as needed\nTravel and Expenses\nCoordinate all aspects of domestic and international travel\nManage payment and tracking of meeting and itinerary changes\nTrack business expenses and prepare expense reports including reconciliation of credit card transactions and monthly statements\nOrganize logistics for travel and meetings (e.g., conference registrations, meeting rooms, ground transportation, etc.) and ensure team members are prepared for meetings (e.g., have the necessary materials)\nOther Administrative Support\nUtilize effective judgement in handling mail, email, correspondence, confidential material and requests\nEscalate important and urgent items for appropriate action as needed\nRegister for conferences and networking events in a timely manner\nAssist in the planning and execution of events, special ad hoc projects, and catering\nHelp with formatting and design of documents and presentations using PowerPoint, Excel and Word\nResearch and track information in the DealCloud database as requested\nEnsure all information security processes, policies and procedures are adhered to and any issues or concerns are raised with the Cyber Security team\nEnsure full compliance with all local data protection regulations and privacy controls, and any related issues are raised via the appropriate channels\nBusiness Operations Support\nAssist with planning and organization of company-wide meetings and events\nProvide occasional back-up support for fellow Executive Assistants\nProvide occasional reception coverage for business operations team\nWelcome and direct visitors\nAnswer phones and screen incoming calls\nPrepare and maintain meeting rooms\nAssist with catering\nKey responsibilities will be regularly assessed and are subject to change from time to time based on the needs of the business. The individual may be required to work overtime as needed.\nQualifications / Attributes\nBachelor’s degree or equivalent work experience required\nMinimum 4 - 6 years of experience with direct administrative support of senior-level team members, preferably within financial or professional services\nExcellent organization, prioritization, written/verbal communication and analytical skills\nAbility to multitask in a fast-paced environment\nStrong interpersonal and customer service skills\nHighly proactive with strong attention to detail\nHigh degree of professionalism and discretion, comfortable interfacing with clients, guests, and senior leadership\nAbility to handle sensitive information with discretion and confidentiality\nSolution oriented and able to work independently and as part of a team\nProactive, team-oriented, and willing to go beyond the defined scope to support the success of the team and firm\nHigh Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook","description_format":"text","description_chars":5029,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Asset Management & Funds"],"lifecycle":[{"event":"open","at":"2026-10-08T15:53:16Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":30,"reasons":["conf:2","win:early"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/partners-capital-executive-assistant","json_url":"https://alion.io/job/partners-capital-executive-assistant.json","meta":{"generated_at":"2026-10-14T02:12:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3275,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":706616},"rest":"https://alion.io/mcp/rest/get_company?id=706616"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpartners-capital-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpartners-capital-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpartners-capital-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/partners-capital-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpartners-capital-executive-assistant"}]}