Executive Assistant

We are seeking a proactive and detail-oriented Executive Assistant to support our Chief Brand Officer, Chief Architect, and future Chief Technology Officer. You'll thrive in our small, entrepreneurial, and mission-driven environment, where you'll have the opportunity to manage and execute special projects, coordinate executive outreach, and oversee external relations efforts. The ideal candidate will have strong written and verbal communication skills, excellent judgment, and the ability to independently manage multiple priorities and confidential matters with discretion.

The role requires you to work from our office in Lehi, Utah, five days a week.

What is a day in the life of an Executive Assistant?

• Serve as a key support system for our Chief Brand Officer, Chief Architect, and future Chief Technology Officer.
• Manage complex calendars and schedule appointments to optimize executive time.
• Proactively manage and prioritize tasks to ensure all deadlines are met.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Coordinate travel arrangements and host visitors.
• Prepare reports, presentations, and other documents as needed.
• Maintain and organize digital and physical filing systems.
• Plan and execute company events, from conception to completion.
• Act as the primary point of contact for clients, vendors, and visitors.

What will I need to thrive in this role?

• Bachelor’s degree preferred.
• A background in finance is a plus.
• Proficiency with Google Suite (Docs, Sheets, Slides, etc.).
• Excellent communication, social, and organizational skills, with the ability to efficiently manage multiple tasks.
• A detail-oriented, proactive, and self-motivated work ethic.
• High ethical standards and a proven commitment to maintaining confidentiality.

What is the team like?

• You will work with the other C-Suite Executive Assistants and be supervised and mentored by the Senior Executive Assistant. This team is data driven and results oriented. You will collaborate regularly with members of your team to implement actionable solutions. Ideas and input are encouraged from all members.

Sounds great! What's the company culture?

• Game Changers- A game changer is someone who looks at problems with an open mind and shares new ideas with team members, regularly reassesses existing plans and attaches a realistic timeline to goals, makes profitable, productive, and innovative contributions, and actively pursues improvements to Pattern’s processes and outcomes.
• Data Fanatics- A data fanatic is someone who recognizes problems and seeks to understand them through data, draws unbiased conclusions based on data that lead to actionable solutions, and continues to track the effects of the solutions using data.
• Partner Obsessed- An individual who is partner obsessed clearly explains the status of projects to partners and relies on constructive feedback, actively listens to partner’s expectations, and delivers results that exceed them, prioritizes the needs of your partners, and takes the time to create a personable experience for those interacting with Pattern.
• Team of Doers- Someone who is a part of a team of doers uplifts team members and recognizes their specific contributions, takes initiative to help in any circumstance, actively contributes to supporting improvements, and holds themselves accountable to the team as well as to partners.

What is the hiring process?

• Initial phone interview with Pattern’s talent acquisition team
• Video interview with a hiring manager
• Onsite interview with the hiring manager, and the C-Suite you would support
• Meet & Greet with the Executive Assistant team
• Professional reference checks
• Executive review
• Offer

How can I stand out as an applicant?

• Discuss professional accomplishments with specific data to quantify examples
• Provide insights on how you can add value and be the best addition to the team
• Focus on mentioning how you would be partner obsessed at Pattern
• Share experience on any side projects related to data and analytics