{"id":1579905,"url":"https://alion.io/job/pattern-office-manager-executive-assistant","title":"Office Manager & Executive Assistant","company":{"id":3794743,"name":"Pattern","domain":"pattern.bio","url":"https://alion.io/company/pattern-5","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":83000,"period":"year","method":"role_country_seniority_unknown","sample_n":7484},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Machine Learning","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-08-07T15:01:37Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-08T02:05:32Z","board_verified":true,"closed_at":null,"days_open":61,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":61},"description":"At Pattern Bioscience, we’re tackling antibiotic resistance, one of the biggest public health challenges of our time. We use machine learning and microfluidics to quickly recognize the bacteria causing an infection and to predict which drugs will cure the infection.\nWe are looking for an empathetic, detail-oriented, proactive and highly dependable Office Manager & Executive Assistant to join our team. In this dual role, you will provide high-level administrative support to our executive team while ensuring the smooth operation of our office. If you thrive in a fast-paced environment, problem-solve with creativity, love supporting others, and wearing multiple hats, this role is for you.\nHow You Will Contribute\nOffice Management\nReceive visitors and ensure needed supplies and meeting rooms are ready for them\nMaintain a clean, organized, and productive environment (including regular tidying) and stocked snack and beverage area\nWork with building and IT vendor staff to address facilities concerns (repairs, HVAC, internet availability, etc.)\nCoordinate catering for team gatherings\nEnsure A/V setup in conference rooms and main office area for townhalls aligns with meeting needs\nPlan and executive company events that deliver opportunities for team connecting and celebration\nSupport Finance with time tracking support\nProvide additional operational and project support as needed to enable overall business and People & Culture initiatives\nExecutive Assistant\nManage calendars, schedule meetings, and coordinate travel arrangements for executives and visitors traveling from outside Austin\nPrepare and edit correspondence, presentations, and reports\nCoordinate and facilitate communication between the CEO and internal/external stakeholders.\nHandle confidential information with discretion and professionalism\nWe'd Love to Hear from You If You\nEmbrace the details and believe the small things make a difference, nothing slips through the cracks for you\nProactively look for ways to make things better\nPractice good judgement and discretion about urgency, prioritization, and addressing problems\nCommunicate clearly and succinctly, with excellent grammar and syntax, adjusting your style as needed for the situation\nHave a positive, enthusiastic, and “can-do” attitude\nBuild strong, collaborative relationships across all levels\nManage your time well to meet varied deadlines\nInvest in your own development and learning\nCan be flexible with your schedule as needed to support events, executives, or urgent office matters\nDesired Education and Experience\n3+ years of combined office management and executive assistant experience\nProficiency with Microsoft Office 365 and SharePoint, especially Outlook Calendaring and Teams, and other software tools for scheduling\nExperience with scheduling for interviews and using recruiting tools a plus\nDetails\nType of Position: Salaried, Full-time, 5 Days Onsite\n Join us! We're excited for what you can bring to our team. Here are a few things we provide to make sure you have a great experience. Learn more about our team by visiting our website.\nBenefits\nHealth insurance\n401k Matching\nPaid Time Off\nThe opportunity to make a global impact\nTo fulfill our mission and build world-changing technology, we’ve put together a diverse, multi-disciplinary top-notch team, a culture of innovation, learning, adaptability, and excellence and environment where people love coming to work.\nWe value diversity on our teams. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.","description_format":"text","description_chars":3771,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Company events","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Health Care","Science & Engineering"],"lifecycle":[{"event":"open","at":"2026-10-01T12:35:02Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.395,"p_room":0.28,"age_days":60,"expected_fill_days":21,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-07T05:47:15Z"},"pay":null,"html_url":"https://alion.io/job/pattern-office-manager-executive-assistant","json_url":"https://alion.io/job/pattern-office-manager-executive-assistant.json","meta":{"generated_at":"2026-10-08T02:33:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4395,"day_limit":5000,"remaining_today":605,"minute_limit":60,"resets_at":"2026-10-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3794743},"rest":"https://alion.io/mcp/rest/get_company?id=3794743"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpattern-office-manager-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpattern-office-manager-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpattern-office-manager-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pattern-office-manager-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpattern-office-manager-executive-assistant"}]}