Accounting Specialist

Accounting Specialist

Position Type: Full-Time

Working Hours: U.S. Business Hours

About the Role

We’re looking for a detail-oriented and organized Accounting Specialist to support our finance and operations team. In this role, you’ll manage accounts receivable, accounts payable, sales commission calculations, and financial reconciliations while maintaining accurate financial records.

Reporting directly to the Operations Manager, you’ll work closely with the finance and sales teams to ensure invoices, payments, commissions, and financial reporting are handled accurately and efficiently.

What You’ll Own

Accounts Receivable (AR)

• Generate and send customer invoices, track outstanding balances, and follow up on overdue payments.
• Apply customer payments and reconcile account discrepancies.
• Monitor accounts receivable aging reports and help maintain accurate customer records.

Accounts Payable (AP)

• Process vendor invoices and ensure payments are made on time.
• Maintain accurate vendor records and resolve billing discrepancies.
• Support an organized and reliable accounts payable process.

Sales Commission Management

• Calculate and process sales commissions accurately based on established compensation plans.
• Maintain commission reports and verify calculations against relevant sales data.
• Collaborate with sales leadership to address commission-related questions and discrepancies.

Accounting & Reconciliation

• Perform daily and monthly financial reconciliations.
• Assist with month-end closing activities.
• Maintain accurate and up-to-date financial records in QuickBooks or other relevant accounting systems.

Systems & Financial Reporting

• Use Salesforce to manage sales data, generate reports, and support commission calculations.
• Generate financial and operational reports for internal teams.
• Reconcile information across accounting systems, CRM platforms, and spreadsheets.
• Ensure data accuracy and consistency across financial records and reports.

Required Experience & Skills

• At least 2 years of professional experience in accounting, accounts receivable, accounts payable, or a similar role.
• Strong understanding of basic accounting principles and financial reconciliation.
• Salesforce experience is mandatory and non-negotiable. Candidates must have hands-on professional experience using Salesforce to manage sales data, generate reports, and support financial or commission-related processes. Candidates without Salesforce experience will not be considered.
• Proficiency in QuickBooks or Bill.com is mandatory. Experience with at least one of these systems is required.
• High proficiency in Microsoft Excel or Google Sheets.
• Strong analytical, numerical, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Ability to reconcile data across accounting systems, CRM platforms, and spreadsheets.
• Excellent written and verbal English communication skills.
• Ability to work independently and manage responsibilities effectively in a fully remote environment.

What Makes You a Strong Fit

• You are highly organized and comfortable managing multiple financial responsibilities.
• You take accuracy seriously, especially when handling invoices, payments, and commission calculations.
• You can identify discrepancies, investigate their causes, and resolve them systematically.
• You are confident working across Salesforce, accounting software, and spreadsheets.
• You communicate clearly with finance and sales stakeholders and follow through on outstanding issues.
• You can work independently while maintaining reliable records and meeting deadlines.

What Success Looks Like

• Customer invoices, vendor payments, and account balances are processed accurately and on time.
• Commission calculations and reports are reliable and aligned with established compensation plans.
• Financial records and reconciliations remain accurate and up to date.
• Month-end closing activities are completed efficiently with dependable supporting records.
• Salesforce and accounting data remain consistent across reports and systems.
• Finance, sales, and operations teams receive accurate information and timely support.

Interview Process

• Application Review
• Spark Hire Intro Video
• Client Interview
• Offer & Onboarding