{"id":2549156,"url":"https://alion.io/job/pavago-admin-executive-assistant-13","title":"Admin Executive Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":192,"ghost_share":0,"stale_share":0.984,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PE"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":60000,"period":"year","method":null,"sample_n":13036},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-14T17:30:04Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-17T14:09:54Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Admin Executive Assistant (Operations, Compliance & ITAD Support) - Remote\nExecutive Support | Operations Coordination | Compliance | CRM | ITAD\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, we’re hiring on behalf of one of our clients for an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within a structured IT Asset Disposition (ITAD) environment.\nThis is not a traditional administrative support role. It’s a high-trust, execution-focused position where operational accuracy and attention to detail are critical. You’ll serve as the operational backbone that keeps documentation organized, workflows moving, and leadership focused on high-value priorities.\nYou’ll work closely with leadership, operations teams, clients, and compliance stakeholders to ensure every task, record, and workflow is completed accurately and on time.\nIf you’re highly organized, naturally detail-oriented, and take ownership of your work from start to finish, this role is built for you.\nWhat You’ll Own\nExecutive & Administrative Coordination\nManage executive calendars, meetings, and scheduling across multiple stakeholders.\nCoordinate communication between leadership, clients, vendors, and internal teams.\nPrepare meeting agendas, notes, and follow-up action items.\nAnticipate leadership needs and proactively manage priorities.\nEnsure deadlines, tasks, and follow-ups are completed without delays.\nDocumentation & Compliance Support\nMaintain organized, audit-ready documentation across operational systems.\nSupport compliance-sensitive workflows within ITAD operations.\nEnsure records remain:\nAccurate\nComplete\nProperly documented\nSecurely stored\nMaintain documentation consistency across Google Workspace, Slack, CRM platforms (Salesforce or similar), and operational tracking systems.\nAssist with audit preparation and compliance documentation.\nOperational Tracking & Quality Control\nTrack:\nClient onboarding progress\nInternal operational tasks\nDocumentation updates\nWorkflow milestones\nReview records to identify inconsistencies across:\nDates\nNames\nScheduling\nDocumentation\nData entry\nValidate information before execution to minimize operational and compliance risks.\nProactively identify process gaps and recommend improvements.\nSystems & Records Management\nMaintain clean, organized operational systems and records.\nEnsure documentation remains:\nSearchable\nAccessible\nConsistent\nAudit-ready\nImprove filing structures and operational workflows to support long-term efficiency.\nRequirements\nMust-Have Qualifications\nExperience\n3+ years of experience in:\nExecutive Assistant\nAdministrative Assistant\nVirtual Assistant\nOperations Support\nExecutive Operations\nCore Skills\nStrong experience with:\nGoogle Workspace\nSlack\nCRM platforms (Salesforce or similar)\nExcellent written and verbal English communication skills.\nExceptional attention to detail and organizational skills.\nAbility to work independently with minimal supervision.\nStrong problem-solving abilities and operational judgment.\nHigh level of professionalism, discretion, and confidentiality.\nNice to Have\nExperience in:\nITAD (IT Asset Disposition)\nCompliance-heavy industries\nOperations-focused organizations\nExperience supporting:\nFounders\nExecutives\nLeadership teams\nFamiliarity with:\nAudit preparation\nCompliance workflows\nClient onboarding\nOperational tracking systems\nWhat Makes You a Strong Fit\nHighly detail-oriented with exceptional organizational skills.\nNaturally notices inconsistencies and resolves them proactively.\nStructured, process-driven, and execution-focused.\nExcellent communicator with strong follow-through.\nComfortable managing multiple priorities in a fast-paced environment.\nMaintains professionalism under pressure.\nTakes ownership and consistently delivers high-quality work.\nWhat a Typical Day Looks Like\nCoordinate executive schedules and operational workflows.\nMaintain audit-ready documentation and records.\nTrack onboarding progress and operational tasks.\nReview systems and records for inconsistencies.\nSupport leadership communication and follow-ups.\nOrganize documentation and improve workflow efficiency.\nEnsure operational processes remain compliant, accurate, and fully documented.\nIn short: You keep operations organized, compliant, accurate, and running efficiently while enabling leadership to focus on strategic priorities.\nKey Metrics for Success (KPIs)\n100% audit-ready documentation\nZero critical operational or documentation errors\nAccurate and timely completion of assigned tasks\nReduction in operational issues through proactive quality control\nSmooth client onboarding and workflow coordination\nLeadership confidence in operational execution and reliability\nWhy Join Us?\nHigh-visibility role supporting leadership and business operations.\nDirect impact on operational quality, compliance, and organizational efficiency.\nOpportunity to improve systems and processes across the business.\nFully remote work environment with long-term career growth.\nClear advancement opportunities into:\nOperations Manager\nExecutive Operations Lead\nCompliance Coordinator\nChief of Staff\nAdministrative Operations Leadership\nInterview Process\nApplication Review\n Spark Hire Intro Video (3-5 minutes)\nRecruiter Interview\nClient Interview\nOffer & Onboarding\nWhat Happens After You Apply\nRight after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.\nInstead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.\nDon’t overthink it-you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.\nPlease keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.\nApply Now\nIf you’re highly organized, detail-oriented, and thrive in structured operational environments where accuracy, compliance, and executive support are critical, we’d love to hear from you. Apply today and help build reliable operations that keep the business running smoothly every day.","description_format":"text","description_chars":6473,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Peru","iso":"PE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-14T17:30:04Z"}],"visa":[],"liveness":{"score":70,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.695,"p_room":1,"age_days":2,"expected_fill_days":30,"reasons":["conf:1","stale_co","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/pavago-admin-executive-assistant-13","json_url":"https://alion.io/job/pavago-admin-executive-assistant-13.json","meta":{"generated_at":"2026-10-17T17:10:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23646,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-admin-executive-assistant-13"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-admin-executive-assistant-13"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-admin-executive-assistant-13"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-admin-executive-assistant-13\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-admin-executive-assistant-13"}]}