{"id":2864082,"url":"https://alion.io/job/pavago-admin-executive-assistant-14","title":"Admin Executive Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":193,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["SV"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":17000,"max_usd":33000,"period":"year","method":"role_country_seniority_unknown","sample_n":8},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false},{"name":"Gmail","optional":true},{"name":"Google Calendar","optional":true},{"name":"Google Docs","optional":true},{"name":"Google Drive","optional":true},{"name":"Google Sheets","optional":true}],"status":"closed","first_seen_at":"2026-10-19T17:06:36Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-30T02:10:26Z","board_verified":false,"closed_at":"2026-10-30T02:10:26Z","days_open":10,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":10},"description":"Admin Executive Assistant - Operations, Compliance & ITAD | Remote\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support executive administration, operational coordination, compliance workflows, client onboarding, and documentation within an IT Asset Disposition (ITAD) environment.\nThis is more than a traditional administrative role. You’ll serve as an important operational control layer, ensuring information is accurate, documentation is complete, follow-ups happen on time, and critical details don’t get missed.\nBecause the business operates in a compliance-sensitive environment, precision, organization, confidentiality, and attention to detail are essential.\nIf you’re someone who catches inconsistencies others miss, enjoys creating order, and takes ownership of tasks through completion, this role is a strong fit.\nWhat You’ll Own\nExecutive & Administrative Support\nManage calendars, meetings, scheduling, and day-to-day administrative coordination\nSupport leadership with priorities, communication, and follow-ups\nCoordinate across clients, leadership, and internal teams\nAnticipate scheduling conflicts and operational needs before they become problems\nTrack outstanding action items and ensure timely completion\nHelp protect leadership bandwidth by keeping workflows organized\nMaintain professionalism and discretion when handling confidential information\nCompliance & Documentation Support\nMaintain accurate, complete, and audit-ready documentation\nSupport compliance-sensitive processes within ITAD operations\nReview documentation for missing, inconsistent, or incorrect information\nEnsure records are properly organized, stored, and accessible\nMaintain consistent documentation standards across operational systems\nTrack required documentation and follow up on missing items\nHelp ensure compliance-related records remain current and reliable\nClient Onboarding & Operational Tracking\nTrack client onboarding from initiation through completion\nEnsure required information and documentation are collected\nMonitor outstanding tasks, follow-ups, and internal dependencies\nMaintain clear visibility into onboarding status\nCoordinate with clients and internal stakeholders throughout the process\nEscalate missing information, blockers, or potential delays proactively\nEnsure onboarding steps are completed accurately and on time\nQuality Control & Accuracy\nReview names, dates, numbers, schedules, records, and documentation before execution\nIdentify inconsistencies across systems and workflows\nCatch potential errors before they create operational or financial issues\nTrack process and documentation changes accurately\nDouble-check critical information before submission or execution\nMaintain strong quality-control standards across daily operations\nSystems & Records Management\nMaintain organized and accurate records across tools such as:\nGoogle Workspace\nSlack\nSalesforce or similar CRM platforms\nKeep systems clean, searchable, and up to date\nMaintain consistent naming and documentation practices\nEnsure important information can be retrieved quickly when needed\nUpdate CRM and internal systems as operational information changes\nMaintain reliable records across administrative and compliance workflows\nRequirements\n3+ years of experience in Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support roles\nStrong experience with Google Workspace\nExperience using Slack\nExperience with Salesforce or similar CRM systems\nExceptional attention to detail and accuracy\nStrong written and verbal English communication skills\nAbility to manage multiple priorities without sacrificing accuracy\nStrong follow-through and organizational discipline\nAbility to work independently and solve problems proactively\nHigh level of professionalism, discretion, and confidentiality\nComfortable working in a process-driven environment\nAbility to work during U.S. business hours\nNice to Have\nExperience in IT Asset Disposition (ITAD)\nExperience in compliance-heavy or highly regulated environments\nFamiliarity with audit preparation and compliance documentation\nExperience supporting founders, executives, or leadership teams\nClient onboarding experience\nOperational tracking and workflow management experience\nExperience maintaining structured records across multiple systems\nTools & Technology\nGoogle Workspace | Gmail | Google Drive | Google Docs | Google Sheets | Google Calendar | Slack | Salesforce | CRM Systems | Documentation & Workflow Tools\nWhat Makes You a Strong Fit\nYou’ll likely thrive in this role if you:\nNotice small inconsistencies quickly\nNaturally double-check important information\nPrefer structured and organized systems\nTake ownership instead of waiting to be reminded\nFollow tasks through until they are completely resolved\nCommunicate clearly and professionally\nHandle confidential information responsibly\nStay organized while managing multiple priorities\nProactively flag risks instead of waiting for problems to escalate\nUnderstand that accuracy is just as important as speed\nWhat a Typical Day Looks Like\nYour day may begin by reviewing leadership calendars, outstanding action items, client onboarding progress, and documentation requiring attention.\nThroughout the day, you’ll coordinate meetings, review records for missing or incorrect information, follow up on operational tasks, update Salesforce and internal systems, and organize compliance documentation.\nYou’ll also coordinate communication between clients and internal teams, verify important dates and records, and proactively flag inconsistencies or risks before they create larger problems.\nIn short: you ensure the administrative and operational side of the business stays accurate, organized, compliant, and under control.\nKey Metrics for Success\nAccuracy and completeness of documentation\nZero critical operational or documentation errors\nOn-time completion of assigned tasks and follow-ups\nSmooth and timely client onboarding\nCRM and internal records accuracy\nAudit-readiness of compliance documentation\nReduction in preventable operational issues\nConsistency of administrative workflows\nLeadership confidence in administrative and operational execution\nWhy This Role Stands Out\nHigh-trust role working closely with leadership\nDirect impact on operational accuracy and compliance\nExposure to structured ITAD and compliance workflows\nStrong ownership over administrative and operational processes\nOpportunity to improve documentation and workflow consistency\nFully remote working environment\nCareer growth opportunities into:\nOperations Manager\nCompliance Coordinator\nExecutive Operations Lead\nInterview Process\nInitial Application\nSpark Hire One-Way Video Interview\nRecruiter Interview\nClient Interview\nOffer & Onboarding\nSpark Hire Video Interview - Required\nAs part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.\nAfter completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.\nCompletion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.\nApply Now\nIf you’re a highly organized Executive Assistant or Operations Support professional who catches mistakes others miss, takes ownership of follow-through, and thrives in structured, compliance-sensitive environments, we’d love to hear from you.\nApply today and take on a high-trust role where your attention to detail directly contributes to smoother operations, stronger compliance, accurate client onboarding, and greater leadership efficiency.\n#ExecutiveAssistant #AdministrativeAssistant #Operations #ITAD #Compliance #ExecutiveSupport #OperationsSupport #Salesforce #GoogleWorkspace #ClientOnboarding #VirtualAssistant #RemoteJobs #RemoteWork\n#LI-AG1","description_format":"text","description_chars":8038,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Growth opportunities"],"hiring_locations":[{"name":"El Salvador","iso":"SV","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-19T17:06:36Z"},{"event":"close","at":"2026-10-30T02:10:26Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/pavago-admin-executive-assistant-14","json_url":"https://alion.io/job/pavago-admin-executive-assistant-14.json","meta":{"generated_at":"2026-10-30T19:17:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8575,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-admin-executive-assistant-14"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-admin-executive-assistant-14"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-admin-executive-assistant-14"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-admin-executive-assistant-14\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-admin-executive-assistant-14"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2864082}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2864082},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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