{"id":2379781,"url":"https://alion.io/job/pavago-bookkeeper","title":"Bookkeeper","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":204,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"ET","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["CO","MX","PK","PH","CR","NI"],"hiring_countries_total":6,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Xero","optional":false},{"name":"Google Drive","optional":true}],"status":"live","first_seen_at":"2026-10-12T19:04:39Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-11-07T14:51:05Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":25},"description":"Bookkeeper - Xero, Account Reconciliation & Financial Reporting | Private Aviation | Remote\nPosition Type: Full-Time, Remote\nLocation: Worldwide - Open to International Candidates\nWorking Hours: 9:00 AM - 5:00 PM U.S. Eastern Time (ET), Monday-Friday\nIndustry: Private Aviation / Charter Services\nDepartment: Accounting & Financial Operations\nAbout the Role\nAt Pavago, one of our clients, a growing private aviation company, is hiring an experienced Bookkeeper to manage financial records, account reconciliations, vendor payments, and operational reporting.\nThe company provides on-demand private charter flights and personalized travel experiences for high-net-worth individuals, executives, and entrepreneurs. Its operations involve coordinating aircraft, operators, catering, ground transportation, and other services across multiple destinations worldwide.\nThis is a hands-on accounting role requiring strong experience with Xero, Microsoft Excel, Google Sheets, international payments, and financial reconciliation.\nYou’ll be responsible for maintaining accurate financial records, reconciling 10+ accounts, tracking payments to international vendors and operators, and helping leadership understand the profitability of individual flights.\nBeyond day-to-day bookkeeping, you’ll have the opportunity to improve accounting processes through better reporting, dashboards, templates, and automation.\nWhat You’ll Own\nBookkeeping & Account Reconciliation\nPerform monthly and quarterly reconciliations across 10+ bank, credit card, HubSpot, and accounting accounts.\nMaintain accurate financial records using Xero.\nReview, categorize, and reconcile business expenses.\nManage consistent expense coding and chart-of-accounts classifications.\nIdentify duplicate payments, missing transactions, unusual charges, and discrepancies.\nReconcile bank statements and corporate card transactions.\nMaintain supporting documentation for financial transactions.\nEnsure accounting records remain organized, accurate, and ready for reporting.\nAccounts Payable, Receivable & Vendor Payments\nTrack vendor and customer payments, outstanding balances, and payment statuses.\nCoordinate domestic and international vendor payments.\nProcess and monitor foreign-currency transactions through platforms such as Convera GlobalPay.\nMaintain accurate payment records and supporting documentation.\nCoordinate with international operators, vendors, and internal teams to resolve payment discrepancies.\nMonitor recurring expenses and vendor costs.\nIdentify changes in fixed expenses, including increases, decreases, and discontinued services.\nRespond promptly to urgent payment issues affecting active trips.\nHubSpot & Booking Management\nMaintain accurate booking and payment information within HubSpot CRM.\nUpdate deal stages as bookings progress from quotation through completion.\nTrack booking details, including:\nTrip dates and routing\nAircraft and operators\nBooking prices\nInvoice status\nPayment status\nReconcile HubSpot deal information against Xero financial records.\nEnsure booking, sales, and accounting records remain aligned.\nInvestigate discrepancies between recorded revenue and booking information.\nTrip Profitability & Financial Reporting\nTrack gross and net profit margins for individual flights and trips.\nMonitor expenses associated with:\nAircraft charter services\nCatering\nGround transportation\nOperators and vendors\nAdditional operational costs\nPrepare monthly, quarterly, and annual expense reports.\nMaintain consolidated financial reporting.\nDevelop vendor and fixed-cost variance reports.\nIdentify spending trends and unusual financial activity.\nPrepare management reports covering expenses, margins, payments, and operating costs.\nProvide accurate financial information to support leadership decisions.\nAccounting Systems & Process Improvement\nDevelop and maintain financial reporting templates using Excel and Google Sheets.\nBuild dashboards for profitability, expense tracking, and financial variance analysis.\nCombine and clean financial data exported from multiple systems.\nOrganize accounting documentation and shared financial folders.\nImprove reporting accuracy and reduce repetitive manual work.\nIdentify opportunities to automate bookkeeping and reconciliation processes.\nHelp develop scalable accounting workflows as the company grows.\nRequirements\n3+ years of experience in bookkeeping, accounting operations, financial analysis, or a related role.\nProven hands-on experience using Xero for bookkeeping, reconciliations, expense coding, and reporting.\nExperience managing monthly and quarterly reconciliations across 10 or more accounts simultaneously.\nAdvanced proficiency in Microsoft Excel and Google Sheets.\nExperience processing international payments and foreign-currency transactions.\nStrong understanding of accounts payable, accounts receivable, and expense management.\nExperience preparing financial reports and analyzing discrepancies.\nFluent English with excellent written and verbal communication skills.\nAbility to work 9:00 AM-5:00 PM U.S. Eastern Time, Monday through Friday.\nAvailability for occasional after-hours, weekend, and holiday emergencies.\nReliable phone access for urgent financial matters.\nDedicated, secure remote workspace with reliable high-speed internet.\nStrong organizational skills and ability to work independently.\nExceptional attention to detail and sound judgment when handling confidential financial information.\nPreferred Qualifications\nDirect experience with Convera GlobalPay, including international payment processing and approval workflows.\nExperience with HubSpot CRM or similar deal-management platforms.\nPrevious experience in private aviation, charter services, luxury travel, or hospitality.\nExperience supporting U.S.-based businesses.\nFamiliarity with U.S. dollar accounting and international vendor transactions.\nExperience building automated financial reports and dashboards.\nXero Advisor Certification.\nBachelor’s degree in Accounting, Finance, or a related field.\nTools & Technical Skills\nXero - Required\nCandidates should be comfortable with:\nBank feeds and bank rules\nBank and corporate card reconciliations\nChart of accounts management\nExpense categorization and coding\nBills, invoices, and payment tracking\nSupporting financial documentation\nTracking categories for trip-level reporting\nProfit & Loss statements\nBalance Sheets\nAged Payables and Aged Receivables\nMicrosoft Excel & Google Sheets - Required\nAdvanced skills should include:\nXLOOKUP and VLOOKUP\nINDEX/MATCH\nSUMIFS\nConditional formulas\nPivot tables\nData validation\nConditional formatting\nFinancial dashboards\nExpense and variance reporting\nCleaning and combining data exports\nConvera GlobalPay\nInternational beneficiary management\nDomestic and international payment processing\nForeign-currency transactions\nPayment approval workflows\nPayment tracking and confirmations\nReconciliation reporting\nHubSpot CRM\nDeal and pipeline management\nBooking and payment tracking\nDeal-stage updates\nContact and company records\nExporting booking and payment information\nReconciling CRM data against accounting records\nAdditional Platforms\nGoogle Drive | Banking Platforms | Corporate Card Systems | Financial Reporting Tools\nWhat Makes You a Strong Fit\nYou’ll likely thrive in this role if you:\nTake pride in maintaining accurate, organized financial records.\nHave extensive hands-on experience with Xero.\nCan confidently reconcile 10+ accounts without missing deadlines.\nNaturally investigate discrepancies and unusual transactions.\nUnderstand international vendor payments and foreign-currency transactions.\nCan translate financial data into useful reports for leadership.\nHave strong Excel and Google Sheets skills.\nAre comfortable working with multiple financial systems.\nProactively identify opportunities to improve accounting processes.\nCan work independently without constant supervision.\nUnderstand the importance of discretion when handling confidential financial information.\nRemain responsive when urgent payment issues arise.\nWhat a Typical Day Looks Like\nYour day may begin by reviewing bank and corporate card activity, reconciling transactions in Xero, and identifying any discrepancies requiring attention.\nYou might then process an international vendor payment through Convera, update payment records in HubSpot, reconcile booking information against accounting records, or follow up on outstanding balances.\nThroughout the day, you’ll review trip-related expenses, calculate flight profitability, prepare financial reports, and maintain dashboards that help leadership understand business performance.\nYou may also improve an existing spreadsheet, automate a recurring report, or organize financial documentation to make accounting processes more efficient.\nIn short: You’ll keep the company’s books accurate, vendor payments organized, and flight profitability visible while building more efficient financial systems.\nSchedule & Availability\nThis is a fully remote, full-time position open to candidates worldwide.\nCore Working Hours: 9:00 AM - 5:00 PM U.S. Eastern Time, Monday-Friday.\nBecause private aviation operates across different time zones, occasional support outside standard business hours is required.\nYou must be available to respond to time-sensitive financial matters, including:\nUrgent operator payments\nDeclined corporate cards during active trips\nInternational vendor payment issues\nFinancial problems that could disrupt a scheduled flight\nOccasional evening, weekend, and holiday availability is required when emergencies arise.\nKey Metrics for Success\nAccurate monthly and quarterly reconciliations across 10+ accounts\nTimely completion of month-end close\nAccuracy of Xero financial records\nAlignment between HubSpot booking records and accounting data\nTimely and accurate vendor payments\nAccurate tracking of international and foreign-currency transactions\nReliable trip-level gross and net margin reporting\nIdentification and resolution of financial discrepancies\nQuality and timeliness of management reporting\nImproved accounting workflows and reduced manual processes\nWhat Success Looks Like\nFirst 90 Days\nYou’ll have:\nLearned the company’s accounting systems and vendor network.\nAligned HubSpot deal records with financial records.\nCompleted a full monthly close.\nReconciled all 10+ relevant accounts.\nDelivered the first trip-level profitability report.\nEstablished reliable processes for ongoing financial tracking.\nWithin Your First Year\nLeadership will rely on your reporting to:\nEvaluate flight profitability.\nMake informed pricing decisions.\nCompare vendor costs.\nMonitor operational expenses.\nIdentify financial trends and opportunities.\nYou’ll also have helped make the monthly and quarterly close process faster, more organized, and increasingly automated.\nInterview Process\nInitial Application\nSpark Hire One-Way Video Interview\nRecruiter Screening\nClient Interview\nOffer & Onboarding\nSpark Hire Video Interview - Required\nAs part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.\nAfter completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.\nCompletion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.\nApply Now\nIf you’re an experienced Bookkeeper, Accounting Specialist, or Financial Operations professional with strong expertise in Xero, account reconciliations, Excel, Google Sheets, international payments, and financial reporting, we’d love to hear from you.\nJoin a growing private aviation company where you’ll take ownership of financial accuracy, support international operations, and help develop scalable accounting systems.\nThis opportunity is fully remote and open to qualified candidates worldwide who can work U.S. Eastern Time hours.\n#Bookkeeper #Bookke...","description_format":"text","description_chars":12293,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Colombia","iso":"CO","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Pakistan","iso":"PK","kind":"country"},{"name":"Philippines","iso":"PH","kind":"country"},{"name":"Costa Rica","iso":"CR","kind":"country"},{"name":"Nicaragua","iso":"NI","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Accounting & Bookkeeping Services","Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-12T19:04:39Z"}],"visa":[],"liveness":{"score":46,"band":"ok","label":"Likely open","p_open":1,"p_active":0.619,"p_room":0.75,"age_days":25,"expected_fill_days":32,"reasons":["conf:3","stale_co","wave","velocity","win:late","comp:brand"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/pavago-bookkeeper","json_url":"https://alion.io/job/pavago-bookkeeper.json","meta":{"generated_at":"2026-11-07T15:10:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20283,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-bookkeeper"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-bookkeeper"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-bookkeeper"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-bookkeeper\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-bookkeeper"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2379781}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2379781},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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