{"id":2864085,"url":"https://alion.io/job/pavago-construction-project-coordinator-4","title":"Construction Project Coordinator","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":192,"ghost_share":0,"stale_share":0.984,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["AR","BR","CO","MX","CR"],"hiring_countries_total":5,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":77000,"period":"year","method":"role_country_seniority_unknown","sample_n":14},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-19T17:06:36Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-21T19:58:58Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Construction Project Coordinator - Remote\nCommercial Construction | AIA Billing | Buildertrend | Contracts & Bonding\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a Construction Project Coordinator to support the successful execution of commercial construction projects from pre-construction through project closeout.\nThis is a high-impact operations role responsible for managing construction contracts, AIA billing, bonding documentation, project records, and day-to-day project coordination across multiple active commercial projects.\nYou’ll work closely with project managers, contractors, municipalities, vendors, bonding companies, and leadership to ensure projects remain organized, compliant, and on schedule.\nIf you’re highly organized, thrive in fast-paced construction environments, and understand commercial construction administration, this role offers an excellent opportunity to make a meaningful impact.\nWhat You’ll Own\nContracts & Bonding Management\nManage commercial construction contracts throughout the project lifecycle.\nCoordinate:\nBid bonds\nPerformance bonds\nMaintenance bonds\nPrepare and submit bonding documentation accurately and on time.\nCommunicate with bonding companies, municipalities, general contractors, and project stakeholders.\nMonitor contract compliance and maintain organized project documentation.\nAIA Billing & Project Administration\nPrepare and submit AIA billing packages (G702/G703).\nMaintain and update Schedule of Values (SOV).\nTrack retainage and project payment milestones.\nEnsure billing packages are accurate, complete, and submitted on schedule.\nIdentify potential billing or payment issues before they impact project cash flow.\nProject Systems & Documentation\nMaintain project documentation within Buildertrend or similar construction management platforms.\nTrack:\nProject schedules\nReceipts\nMilestones\nProgress updates\nMaintain accurate project records and documentation.\nEnsure CRM and project management systems remain current and reliable.\nSupport leadership reporting and project visibility.\nAdministrative & Project Coordination\nCoordinate communication with:\nClients\nContractors\nVendors\nMunicipalities\nInternal teams\nSupport pre-construction and project administration activities.\nOrganize contracts, permits, drawings, and supporting documentation.\nParticipate in project meetings and provide updates on assigned responsibilities.\nAssist with operational coordination to keep projects moving efficiently.\nRequirements\nMust-Have Qualifications\nExperience\nProven experience supporting commercial construction projects.\nHands-on experience with:\nAIA Billing (G702/G703)\nSchedule of Values (SOV)\nConstruction contracts\nConstruction bonding processes\nExperience tracking retainage and construction payment documentation.\nCore Skills\nStrong understanding of:\nCommercial construction workflows\nContract administration\nProject coordination\nAdvanced Microsoft Excel and Microsoft Office skills.\nExcellent written and verbal English communication.\nExceptional organizational and time-management abilities.\nAbility to manage multiple projects simultaneously.\nStrong attention to detail and accuracy.\nNice to Have\nExperience using Buildertrend or similar construction management software.\nBackground in:\nCommercial construction\nLandscaping\nConstruction project management\nExperience with CRM systems and project tracking tools.\nBasic accounting or bookkeeping experience within construction.\nFamiliarity with construction financial reporting and payment tracking.\nTools & Technologies\nBuildertrend\nMicrosoft Excel\nMicrosoft Office\nAIA Billing (G702/G703)\nSchedule of Values (SOV)\nCRM Platforms\nConstruction Management Software\nWhat Makes You a Strong Fit\nHighly organized and exceptionally detail-oriented.\nComfortable managing multiple moving projects simultaneously.\nProactive in identifying issues before they become problems.\nStrong communicator who collaborates effectively with internal and external stakeholders.\nAble to work independently with minimal supervision.\nTakes ownership and consistently follows through on commitments.\nWhat a Typical Day Looks Like\nReview contracts and upcoming project deadlines.\nPrepare bonding documentation and AIA billing packages.\nUpdate Buildertrend and project management systems.\nTrack retainage, payment milestones, and Schedule of Values.\nCoordinate with contractors, municipalities, and bonding providers.\nMaintain organized project documentation and records.\nParticipate in project meetings and provide operational updates.\nMonitor project progress and proactively address administrative needs.\nIn short: You keep commercial construction projects organized, compliant, and moving forward by managing contracts, billing, documentation, and operational coordination.\nKey Metrics for Success (KPIs)\nAccurate and timely AIA billing submissions.\nOn-time completion of bonding documentation.\nAccurate project records and CRM data.\nTimely completion of contract administration tasks.\nReduced billing delays and payment issues.\nEffective coordination across multiple active projects.\nConsistent adherence to project timelines and documentation standards.\nWhy This Role Stands Out\nHigh-impact role supporting commercial construction projects.\nOpportunity to work across contracts, billing, compliance, and project operations.\nExposure to multiple stakeholders throughout the construction lifecycle.\nFully remote role with long-term growth potential.\nClear career progression into:\nProject Manager\nConstruction Operations Manager\nContracts Administrator\nSenior Project Coordinator\nInterview Process\nApplication Review\n Spark Hire Intro Video (3-5 minutes)\nRecruiter Interview\nFinal Client Interview\nOffer & Background Verification\nWhat Happens After You Apply\nRight after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.\nInstead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.\nDon’t overthink it-you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.\nPlease keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.\nApply Now\nIf you’re an organized construction professional with experience in contracts, AIA billing, bonding, and project coordination, we’d love to hear from you. Apply today and help deliver commercial construction projects with accuracy, efficiency, and operational excellence.","description_format":"text","description_chars":6901,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Argentina","iso":"AR","kind":"country"},{"name":"Brazil","iso":"BR","kind":"country"},{"name":"Colombia","iso":"CO","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Costa Rica","iso":"CR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-19T17:06:36Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":32,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/pavago-construction-project-coordinator-4","json_url":"https://alion.io/job/pavago-construction-project-coordinator-4.json","meta":{"generated_at":"2026-10-21T23:58:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":34216,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-construction-project-coordinator-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-construction-project-coordinator-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-construction-project-coordinator-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-construction-project-coordinator-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-construction-project-coordinator-4"}]}