{"id":539599,"url":"https://alion.io/job/pavago-contracts-administrator-3","title":"Contracts Administrator","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":204,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time 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the Role\nAt Pavago, one of our clients is hiring a highly organized and detail-oriented Contracts Administrator to manage the complete contract lifecycle - from intake and drafting through internal approvals, execution, storage, renewals, compliance tracking, and reporting.\nThis is a process-driven role for someone who understands that effective contract lifecycle management (CLM) is essential to reducing legal, financial, compliance, and operational risk.\nYou’ll work cross-functionally with Legal, Procurement, Finance, Sales, Information Security, Compliance, and executive stakeholders to ensure agreements move efficiently while remaining accurate, properly approved, compliant, searchable, and audit-ready.\nIf you have hands-on contract administration or legal operations experience and thrive in structured, detail-heavy environments, this role is a strong fit.\nWhat You’ll Own\nContract Intake & Lifecycle Management\nManage contract requests including:\nNDAs\nMaster Service Agreements (MSAs)\nStatements of Work (SOWs)\nData Processing Agreements (DPAs)\nVendor agreements\nAmendments\nRenewals\nReview incoming requests for completeness before initiating contract workflows\nConfirm business terms, pricing, counterparties, jurisdictions, and compliance requirements\nRoute agreements through appropriate review and approval processes\nTrack contract status from intake through execution\nMaintain execution timelines against established SLAs\nProactively follow up on outstanding reviews and approvals\nContract Drafting, Review & Redlining\nDraft and format agreements using approved templates and clause libraries\nRedline contracts using Microsoft Word Track Changes\nApply approved legal playbooks and fallback language\nIdentify and escalate non-standard provisions involving:\nIndemnification\nLimitation of liability\nIntellectual property\nData privacy and security\nTermination rights\nService-level agreements (SLAs)\nMaintain clear records of contract deviations, approvals, and rationale\nEnsure document versions remain accurate throughout negotiations\nApprovals & Contract Governance\nCoordinate contract reviews across:\nLegal\nFinance\nProcurement\nInformation Security\nPrivacy\nLeadership\nVerify pricing, budget approvals, vendor documentation, and compliance requirements\nEnsure agreements follow established approval matrices and governance policies\nTrack outstanding approvals and follow up with stakeholders to prevent unnecessary delays\nMaintain appropriate documentation of approvals and exceptions\nExecution & Contract Repository Management\nManage electronic signature workflows using platforms such as DocuSign or Adobe Sign\nConfirm signer authority and signature requirements\nEnsure fully executed agreements are properly stored\nMaintain accurate records within CLM and contract management platforms such as:\nIronclad\nIcertis\nAgiloft\nContractWorks\nConga\nSharePoint\nMaintain contract metadata including:\nContract value\nEffective and expiration dates\nRenewal dates\nNotice periods\nJurisdiction\nData-processing requirements\nEnsure contracts remain searchable and accessible to authorized stakeholders\nRenewals, Obligations & Compliance\nTrack:\nContract expiration dates\nRenewal deadlines\nAuto-renewal provisions\nNotice periods\nPricing escalators\nContractual obligations\nMaintain proactive reminders to prevent missed deadlines\nSupport compliance requirements involving:\nGDPR\nCCPA\nHIPAA\nPCI-DSS\nInternal controls\nMaintain complete approval, execution, and signature trails\nEnsure contract records remain audit-ready\nReporting & Process Improvement\nTrack and report on:\nContract cycle times\nSLA adherence\nRenewal pipelines\nClause deviations\nStandard-term usage\nImprove contract templates, clause libraries, workflows, and documentation\nIdentify opportunities to automate repetitive contract administration processes\nHelp develop scalable and self-service contracting workflows\nIdentify bottlenecks and recommend improvements to contract operations\nRequirements\n2+ years of experience in contracts administration, contract lifecycle management, legal operations, procurement operations, or a related function\nHands-on experience managing contracts throughout their lifecycle\nExperience with CLM systems, contract repositories, and e-signature workflows\nStrong proficiency with:\nMicrosoft Word Track Changes\nMicrosoft Excel or Google Sheets\nPDF editing tools\nWorking understanding of common contractual provisions, including:\nIndemnification\nLimitation of liability\nConfidentiality\nIntellectual property\nData Processing Agreements (DPAs)\nService-Level Agreements (SLAs)\nStrong organizational and documentation skills\nExcellent attention to detail\nStrong written and verbal English communication\nAbility to coordinate multiple contracts and stakeholders simultaneously\nAbility to work independently in a remote environment\nAvailability during U.S. business hours\nNice to Have\nExperience within SaaS, technology, healthcare, finance, or other regulated industries\nFamiliarity with vendor risk management and procurement workflows\nExperience handling security questionnaires\nExperience maintaining clause libraries and contract templates\nFamiliarity with legal playbooks and approval matrices\nExposure to:\nGDPR\nHIPAA\nPCI-DSS\nSOX\nSimilar compliance frameworks\nTools & Technology\nIronclad | Icertis | Agiloft | ContractWorks | Conga | SharePoint | DocuSign | Adobe Sign | Microsoft Word | Excel | Google Sheets | PDF Editing Tools\nWhat Makes You a Strong Fit\nYou’ll likely thrive in this role if you:\nCatch small contractual and documentation inconsistencies quickly\nEnjoy structured, process-heavy work\nCan manage a high volume of agreements without sacrificing accuracy\nFollow deadlines closely and proactively manage renewals\nCommunicate effectively across legal and non-legal teams\nUnderstand when an issue can follow the standard process and when it requires escalation\nTake ownership of contracts from initial request through execution and ongoing management\nKeep documentation organized even while managing multiple competing priorities\nLook for opportunities to make contracting workflows faster and more scalable\nWhat a Typical Day Looks Like\nYour day may begin by reviewing new contract requests and checking agreements awaiting internal approval or signature.\nThroughout the day, you could draft or redline agreements, coordinate approvals with Legal or Finance, manage DocuSign workflows, update CLM records, monitor upcoming renewals, verify contractual obligations, and prepare contract reporting.\nYou’ll also work with stakeholders to resolve bottlenecks and continuously improve contracting processes, templates, and documentation.\nIn short: you ensure contracts move efficiently while remaining accurate, compliant, properly approved, searchable, and proactively managed throughout their lifecycle.\nKey Metrics for Success\nContracts executed within SLA timelines\nZero missed renewal or notice deadlines\nHigh contract metadata accuracy\nComplete and audit-ready documentation\nReduced contract cycle times\nConsistent adherence to approval workflows\nReduced non-standard clause deviations\nAccurate renewal and obligation tracking\nStrong stakeholder satisfaction with contract operations\nWhy This Role Stands Out\nHigh-impact role supporting critical business operations\nCross-functional exposure to Legal, Finance, Procurement, Compliance, Security, and leadership\nOpportunity to improve and scale contract lifecycle processes\nStrong ownership over contract governance and operational accuracy\nHands-on exposure to modern CLM and legal operations workflows\nFully remote environment\nCareer growth opportunities into:\nLegal Operations Manager\nContract Manager\nProcurement Operations\nCommercial Operations\nContract Management Leadership\nInterview Process\nInitial Application\nSpark Hire One-Way Video Interview\nVideo Interview with Pavago Recruiter\nPractical Task - NDA Redlining Exercise / Contract Tracker Creation\nClient Interview\nOffer & Background Verification\nSpark Hire Video Interview - Required\nAs part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.\nAfter completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.\nCompletion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.\nApply Now\nIf you have experience in contract administration, contract lifecycle management, or legal operations and enjoy managing detailed workflows, coordinating stakeholders, and keeping high-volume agreements accurate and organized, we’d love to hear from you.\nApply today and take ownership of contracts from intake and redlining through execution, renewal, compliance tracking, and reporting.\n#ContractsAdministrator #ContractAdministrator #ContractManagement #ContractLifecycleManagement #LegalOperations #LegalOps #CLM #DocuSign #Procurement #Compliance #ContractJobs #RemoteJobs #RemoteWork\n#LI-AG1","description_format":"text","description_chars":9219,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Growth opportunities"],"hiring_locations":[{"name":"Argentina","iso":"AR","kind":"country"},{"name":"Brazil","iso":"BR","kind":"country"},{"name":"Colombia","iso":"CO","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Honduras","iso":"HN","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-09-08T08:21:06Z"}],"visa":[],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.388,"p_room":0.36,"age_days":63,"expected_fill_days":32,"reasons":["conf:2","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/pavago-contracts-administrator-3","json_url":"https://alion.io/job/pavago-contracts-administrator-3.json","meta":{"generated_at":"2026-11-09T08:50:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7641,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-contracts-administrator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-contracts-administrator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-contracts-administrator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-contracts-administrator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-contracts-administrator-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":539599}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":539599},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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