{"id":1153112,"url":"https://alion.io/job/pavago-contracts-administrator-5","title":"Contracts Administrator","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":true,"is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":145,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["KE","ZA"],"hiring_countries_total":2,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false},{"name":"Google Sheets","optional":false},{"name":"HIPAA","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"PCI DSS","optional":false},{"name":"SharePoint","optional":false},{"name":"SLI/SLO/SLA","optional":false}],"status":"live","first_seen_at":"2026-09-23T18:59:19Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T13:59:01Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Contracts Administrator (Legal Operations, CLM & Contract Lifecycle Management) - Remote\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a Contracts Administrator to manage the complete contract lifecycle-from intake and drafting through execution, renewals, compliance tracking, and reporting.\nThis is a highly detail-oriented, process-driven role responsible for ensuring contracts move efficiently, accurately, and compliantly across Legal, Sales, Procurement, Finance, Security, and Executive teams. You’ll oversee contract workflows, coordinate approvals, maintain CLM systems, track renewals, and support audit readiness while helping build scalable legal operations.\nIf you thrive in structured, high-volume environments and enjoy creating organized, efficient systems, this role offers excellent ownership and long-term growth.\nResponsibilities\nContract Lifecycle Management\nManage contracts from intake through drafting, review, approval, execution, storage, renewals, and reporting.\nEnsure agreements are accurate, compliant, fully executed, searchable, and audit-ready.\nMaintain contract repositories and ensure complete documentation throughout the contract lifecycle.\nContract Drafting, Review & Redlining\nDraft, review, and manage agreements including:\nNDAs\nDPAs\nStatements of Work (SOWs)\nMaster Service Agreements (MSAs)\nVendor Agreements\nOrder Forms\nPartner and Reseller Agreements\nRedline contracts using Microsoft Word Track Changes.\nEscalate non-standard legal terms involving indemnification, limitation of liability, intellectual property, data privacy, termination clauses, and service level agreements.\nMaintain deviation logs, approval records, and contract history.\nApprovals & Governance\nCoordinate contract approvals across Legal, Finance, Procurement, Security, Information Security, Sales, and Executive teams.\nVerify commercial terms align with pricing and business requirements.\nEnsure vendor onboarding documentation is complete, including:\nW-9 forms\nCertificates of Insurance (COIs)\nBanking information\nCompliance documentation\nContract Execution & Repository Management\nManage electronic signature workflows using DocuSign or Adobe Sign.\nVerify signer authority, signature blocks, and execution completeness.\nMaintain agreements within CLM platforms such as Ironclad, Icertis, Agiloft, ContractWorks, Conga, SharePoint, or similar systems.\nEnsure metadata remains accurate, including contract value, effective dates, renewal terms, jurisdiction, and privacy addenda.\nRenewals, Compliance & Risk Management\nTrack contract renewals, notice periods, pricing changes, deliverables, and contractual obligations.\nSend proactive renewal reminders to internal stakeholders.\nSupport compliance with GDPR, CCPA, HIPAA, PCI-DSS, SOX, and other applicable regulatory requirements.\nMaintain organized, audit-ready documentation and approval records.\nReporting & Process Improvement\nPrepare reports covering:\nContract cycle times\nSLA performance\nRenewal pipeline\nContract deviations\nStandard versus non-standard agreements\nImprove contract templates, clause libraries, approval workflows, and CLM processes.\nHelp scale legal operations through workflow automation and documentation improvements.\nWhat Makes You a Great Fit\nHighly organized with exceptional attention to detail.\nProcess-driven and comfortable managing high-volume contract workflows.\nStrong communicator who collaborates effectively across multiple departments.\nAble to identify contractual risks, inconsistencies, and missing information quickly.\nPassionate about building efficient, scalable operational systems.\nRequired Experience & Skills\n2+ years of experience in Contracts Administration, Legal Operations, or Contract Coordination.\nHands-on experience with CLM platforms such as Ironclad, Icertis, Agiloft, ContractWorks, Conga, SharePoint, or similar systems.\nStrong proficiency with:\nMicrosoft Word Track Changes\nMicrosoft Excel or Google Sheets\nPDF editing software\nWorking knowledge of:\nNDAs\nDPAs\nMSAs\nConfidentiality agreements\nIndemnification\nIntellectual property clauses\nLimitation of liability\nService Level Agreements (SLAs)\nExcellent written and verbal English communication skills.\nNice to Have\nExperience supporting GDPR, CCPA, HIPAA, PCI-DSS, SOX, or other regulated environments.\nExperience with both buy-side and sell-side contracts.\nExposure to procurement, vendor onboarding, vendor risk management, or security questionnaires.\nExperience developing clause libraries, contract templates, and legal playbooks.\nWhat Success Looks Like\nContract cycle times consistently meet SLA targets.\nZero missed renewals, notice periods, or contractual obligations.\nAccurate and complete contract repository with 100% metadata accuracy.\nHigh percentage of agreements executed using approved standard language.\nAudit-ready documentation maintained at all times.\nContinuous improvements in legal operations through process optimization.\nInterview Process\nInitial Phone Screen\nVideo Interview with Pavago Recruiter\nPractical Assessment (NDA Redlining & Contract Tracking Exercise)\nClient Interview\nOffer & Background Verification\nWhat Happens After You Apply\nRight after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application.\nInstead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This allows hiring managers to assess your communication style early, making future interviews more meaningful while reducing unnecessary interview rounds.\nDon’t overthink it-you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed. Please keep an eye on both your inbox and spam folder for your Spark Hire invitation.","description_format":"text","description_chars":5941,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Kenya","iso":"KE","kind":"country"},{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-23T18:59:19Z"}],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.379,"p_room":1,"age_days":0,"expected_fill_days":28,"reasons":["conf:0","agency","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/pavago-contracts-administrator-5","json_url":"https://alion.io/job/pavago-contracts-administrator-5.json","meta":{"generated_at":"2026-09-24T15:18:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}