{"id":4198504,"url":"https://alion.io/job/pavago-data-entry-specialist-6","title":"Data Entry Specialist","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":205,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time 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U.S. Business Hours\nAbout the Role\nWe’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.\nThis is not just basic data entry.\nThis role is responsible for data accuracy, consistency, and reliability - directly impacting decisions across finance, sales, operations, and leadership.\nIf you’re detail-obsessed and catch mistakes others miss, this role fits you well.\nWhat You’ll Do\nData Entry & Accuracy (Core Focus)\nEnter and update records in:\nSalesforce\nHubSpot\nAirtable\nExcel / Google Sheets\nCross-check entries against:\nInvoices\nContracts\nCustomer and HR records\nIdentify and fix:\nDuplicate records\nMissing data\nFormatting inconsistencies\nData Cleaning & Maintenance\nStandardize datasets using:\nFilters\nPivot tables\nFormulas\nApply consistent:\nNaming conventions\nCategories\nData structures\nPerform weekly audits to maintain data quality\nFile & Record Management\nOrganize and maintain files in:\nGoogle Drive\nDropbox\nMicrosoft SharePoint\nEnsure all files are:\nStructured\nSearchable\nVersion-controlled\nAudit-ready\nReporting & Cross-Team Support\nGenerate daily/weekly reports:\nTransaction logs\nStatus updates\nData audit summaries\nSupport:\nFinance (AR/AP entries)\nSales (lead/contact updates)\nHR (employee records)\nCompliance & Data Security\nMaintain strict confidentiality of sensitive data\nEnsure compliance with:\nGDPR\nHIPAA\nCCPA\nProcess Improvement\nIdentify recurring data issues\nRecommend:\nAutomation opportunities\nBetter templates\nImproved workflows\nHelp reduce manual errors over time\nWhat Makes You a Strong Fit\nYou notice errors instantly\nYou are highly consistent and disciplined\nYou are comfortable with repetitive, high-volume work\nYou take ownership of data accuracy\nRequired Experience & Skills\n1-2 years of data entry, clerical, or admin experience\nStrong proficiency in:\nExcel / Google Sheets (filters, pivots, formulas)\nExperience with CRMs like:\nSalesforce or HubSpot\nHigh typing speed with strong accuracy\nStrong attention to detail\nNice to Have (Top Candidates)\nExperience in high-volume environments (finance, e-commerce, healthcare)\nBasic SQL or scripting knowledge\nFamiliarity with data cleaning tools\nExposure to compliance-heavy workflows\nWhat a Typical Day Looks Like\nEnter and update data across CRM and spreadsheets\nAudit records for accuracy and completeness\nClean datasets (duplicates, missing fields, formatting)\nCross-check data with source documents\nGenerate reports for internal teams\nOrganize and maintain digital records\nIn short:\nYou ensure the business can trust its data 100% of the time.\nKey Metrics (KPIs)\nTyping accuracy ≥ 98%\nError rate < 1%\nSame-day or next-day data updates\nReports delivered on time\nClean, structured, audit-ready datasets\nWhy This Role Stands Out\nClear, structured work environment\nHigh ownership over data quality\nDirect impact on business decisions\nOpportunity 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