{"id":539602,"url":"https://alion.io/job/pavago-event-operations-coordinator-3","title":"Event Operations Coordinator","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":204,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pakistan"],"countries":["PK"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":30000,"period":"year","method":null,"sample_n":15479},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Docs","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-11-05T00:00:00Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-08T15:26:04Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Event Operations Coordinator - Events, Logistics & Scheduling | Remote\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Central Standard Time (CST)\nAbout the Role\nAt Pavago, one of our clients is hiring a highly organized and proactive Event Operations Coordinator to manage event logistics, field team scheduling, travel coordination, expenses, and day-to-day operations across multiple active event campaigns.\nThis is not a basic administrative or assistant role. You’ll take ownership of the operational details required to move events from planning through execution, ensuring representatives, venues, schedules, travel, equipment, expenses, and deadlines remain coordinated.\nYou’ll serve as a central point of operational coordination, making sure teams have the right information, resources, and coverage before each event.\nIf you thrive in fast-moving environments, can manage multiple events simultaneously, and stay organized when plans change, this role is a strong fit.\nWhat You’ll Own\nEvent & Logistics Coordination\nManage the event pipeline across multiple active campaigns\nCoordinate events from initial planning through execution\nSource, negotiate, and confirm event logistics\nCoordinate:\nBooth requirements\nLoad-in and load-out schedules\nEquipment\nVenue requirements\nOn-site logistics\nCommunicate event details clearly to field representatives and internal stakeholders\nTrack event deadlines, requirements, and dependencies\nProactively identify and resolve logistical issues\nEnsure teams have the information and resources needed before each event\nMaintain clear visibility into the status of upcoming and active events\nScheduling & Field Team Coordination\nBuild and maintain representative schedules using Sling or similar scheduling tools\nCollect and track representative availability\nPublish and manage weekly schedules across campaigns\nHandle:\nSchedule changes\nCoverage needs\nConflicts\nLast-minute adjustments\nServe as a primary point of contact for field representatives regarding scheduling and logistics\nCoordinate closely with leadership to maintain appropriate operational coverage\nEnsure representatives receive accurate event details and schedule updates on time\nTravel & Expense Management\nCoordinate travel arrangements for field representatives\nManage:\nFlights\nHotels\nGround transportation\nTravel itineraries\nTrack event and travel-related expenses\nMaintain organized receipts and supporting documentation\nReconcile expenses accurately\nMonitor spending against established budgets\nFlag potential budget issues before they escalate\nEnsure travel information is clearly communicated to representatives\nReporting & Operational Support\nPrepare weekly operations and performance reports\nMaintain accurate trackers for:\nUpcoming events\nEvent status\nRepresentative schedules\nTravel\nExpenses\nOperational deadlines\nKeep event documentation organized and current\nProvide leadership with clear visibility into active campaigns\nTrack outstanding action items through completion\nSupport hiring, onboarding, and other operational initiatives when required\nRequirements\nPrevious experience in:\nEvent Coordination\nLogistics Coordination\nOperations\nScheduling\nAdministrative Operations Support\nExperience managing multiple events, schedules, or operational workflows simultaneously\nExcellent written and verbal English communication skills\nStrong organizational and time-management skills\nProficiency with Google Workspace, including:\nGoogle Sheets\nGoogle Docs\nGoogle Drive\nGoogle Calendar\nGmail\nAbility to work during U.S. CST business hours\nComfortable operating under tight deadlines and changing priorities\nStrong attention to detail and follow-through\nAbility to independently coordinate multiple stakeholders and operational priorities\nComfortable working in a fully remote environment\nNice to Have\nExperience with Sling, TravelPerk, or similar scheduling and travel platforms\nExperience supporting field sales representatives or event-based teams\nExperience coordinating booths, venues, or event equipment\nExperience tracking operational expenses and budgets\nStartup or high-growth company experience\nExperience supporting multiple simultaneous event campaigns\nTools & Technology\nGoogle Workspace | Google Sheets | Google Docs | Google Drive | Google Calendar | Gmail | Sling | TravelPerk | Scheduling Tools | Travel Management Platforms\nWhat Makes You a Strong Fit\nYou’ll likely thrive in this role if you:\nAre highly organized and rarely let details fall through the cracks\nCan manage multiple events and priorities simultaneously\nProactively identify problems before they disrupt operations\nCommunicate clearly with internal teams and external partners\nRemain organized when schedules or event details change unexpectedly\nTake ownership from initial planning through final execution\nAre comfortable being the person others rely on for accurate operational information\nFollow up consistently without needing repeated reminders\nStay calm and execution-focused when last-minute changes occur\nWhat a Typical Day Looks Like\nYou might start your day by reviewing upcoming events, checking representative coverage, and confirming venue, booth, and travel logistics.\nThroughout the day, you’ll coordinate with field representatives, venues, and internal teams; make travel arrangements; update schedules; respond to operational questions; and manage last-minute changes.\nYou’ll also track expenses, maintain event documentation, monitor deadlines, and prepare updates so leadership has clear visibility into every active campaign.\nIn short: you keep events, people, schedules, travel, and logistics organized so campaigns execute smoothly and on time.\nKey Metrics for Success\nAccurate and timely event coordination\nConsistent schedule coverage across campaigns\nOn-time communication with representatives and stakeholders\nMinimal scheduling conflicts and operational disruptions\nAccurate travel and expense tracking\nEvents executed according to timelines and requirements\nClean and up-to-date operational documentation\nFast and reliable response to operational changes\nLeadership visibility into event and campaign status\nWhy This Role Stands Out\nHigh ownership across event operations and logistics\nDirect responsibility for multiple active campaigns\nExposure to scheduling, travel, budgeting, and field operations\nFast-paced environment with measurable operational impact\nFully remote working environment\nCareer growth opportunities into:\nEvent Operations Management\nOperations Management\nField Operations\nProject Coordination\nInterview Process\nInitial Application\nSpark Hire One-Way Video Interview\nRecruiter Interview\nFinal Interview with Client\nOffer & Onboarding\nSpark Hire Video Interview - Required\nAs part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.\nAfter completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.\nCompletion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.\nApply Now\nIf you’re highly organized, thrive in fast-moving environments, and know how to keep events, schedules, travel, logistics, and people coordinated without missing critical details, we’d love to hear from you.\nApply today and take ownership of the operational details that help ensure every event campaign runs smoothly from planning through execution.\n#EventOperations #EventCoordinator #EventLogistics #OperationsCoordinator #EventManagement #Scheduling #Logistics #FieldOperations #OperationsJobs #CSTJobs #RemoteJobs #RemoteWork\n#LI-AG1","description_format":"text","description_chars":7721,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Growth opportunities"],"hiring_locations":[{"name":"Pakistan","iso":"PK","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-09-08T08:21:06Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":3,"expected_fill_days":32,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/pavago-event-operations-coordinator-3","json_url":"https://alion.io/job/pavago-event-operations-coordinator-3.json","meta":{"generated_at":"2026-11-08T19:15:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":40204,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-event-operations-coordinator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-event-operations-coordinator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-event-operations-coordinator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-event-operations-coordinator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-event-operations-coordinator-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":539602}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":539602},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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