{"id":2874734,"url":"https://alion.io/job/pavago-executive-assistant-29","title":"Executive Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":192,"ghost_share":0,"stale_share":0.984,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PK"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":30000,"period":"year","method":null,"sample_n":14242},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"Notion","optional":false}],"status":"live","first_seen_at":"2026-10-19T20:57:05Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-20T13:28:20Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Position Type: Full-Time\nLocation: Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nWe are seeking a highly organized, proactive, and dependable Customer Experience Specialist Supervisor to support a remote founding team and ensure day-to-day operations run smoothly.\nThis role is ideal for someone who can manage executive schedules, inboxes, travel, hiring coordination, CRM systems, and operational follow-ups with a high degree of ownership and minimal supervision. The successful candidate will be proactive, detail-oriented, comfortable working across time zones, and confident making decisions when leadership is unavailable.\nKey Responsibilities\nExecutive & Calendar Management\nManage day-to-day calendars for the remote founding team.\nCoordinate meetings across multiple time zones and proactively resolve scheduling conflicts.\nProtect focus time and ensure meetings are properly prioritized.\nPrepare and confirm meeting agendas in advance.\nHandle last-minute schedule changes and adjustments efficiently.\nExecutive Inbox Management\nMonitor and organize executive inboxes.\nIdentify and prioritize urgent or important communications.\nDraft professional responses on behalf of leadership when appropriate.\nHandle routine communication independently while escalating matters that require executive attention.\nTravel Coordination\nResearch and coordinate domestic and international travel arrangements.\nBook flights, accommodations, transportation, and other travel requirements.\nMaintain clear itineraries and ensure all logistics are confirmed.\nProactively manage changes, delays, and unexpected travel issues.\nCRM & Operations Management\nMaintain accurate and up-to-date CRM records and hiring trackers.\nEnsure consistent data entry and documentation across operational systems.\nIdentify missing, outdated, or incorrect information and resolve issues proactively.\nSupport operational reporting and maintain visibility into open tasks and deadlines.\nInterview & Hiring Coordination\nSchedule candidate interviews across multiple time zones.\nCoordinate calendars between candidates, hiring teams, and leadership.\nSend interview confirmations, reminders, and follow-up communications.\nEnsure candidates and interviewers have the information they need before each interview.\nWeekly Operations Reporting\nCompile and distribute a weekly operations digest for the founding team.\nTrack open items, upcoming deadlines, pending decisions, and follow-ups.\nHighlight issues requiring leadership attention.\nKeep the team aligned on priorities and next steps.\nRequired Experience & Skills\nMust-Have\n2+ years of experience supporting executives, founders, or senior leadership, preferably in a remote environment.\nDemonstrated ability to work independently with minimal supervision.\nStrong written and verbal English communication skills.\nExperience managing complex calendars and coordinating across multiple time zones.\nStrong organizational skills and exceptional attention to detail.\nProficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.\nExperience using Notion or similar productivity/workspace tools.\nExperience maintaining accurate CRM records, hiring trackers, or operational databases.\nStrong judgment and problem-solving skills.\nAbility to prioritize effectively in a fast-paced and sometimes ambiguous environment.\nWhat Makes You a Strong Fit\nYou take ownership and proactively identify problems before they become issues.\nYou provide solutions and recommended next steps rather than simply reporting problems.\nYou communicate clearly and consistently across different time zones.\nYou can make sound decisions independently when leadership is unavailable.\nYou are highly organized and treat accuracy and data hygiene as essential.\nYou are comfortable managing multiple priorities without losing attention to detail.\nYou genuinely enjoy supporting teams behind the scenes and improving operational efficiency.\nYou bring professionalism and empathy when working with founders, candidates, vendors, and internal teams.\nTypical Day\nYour day will typically begin by reviewing executive inboxes and calendars, prioritizing urgent items, confirming meetings, and ensuring agendas and logistics are prepared. Throughout the day, you will coordinate interviews, manage scheduling changes, communicate with candidates and vendors, update CRM records and trackers, and follow up on outstanding tasks.\nYou will also contribute to the weekly operations digest by gathering updates, tracking deadlines, and highlighting decisions or actions required from the founding team. The role is primarily asynchronous, but you should be comfortable jumping into quick discussions when time-sensitive matters require immediate coordination.\nInterview Process\nInitial Screening\nClient Interview\nOffer Stage\n#LI-AG1","description_format":"text","description_chars":4825,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Pakistan","iso":"PK","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-19T20:57:05Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.417,"p_room":1,"age_days":0,"expected_fill_days":31,"reasons":["conf:1","stale_co","evergreen","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/pavago-executive-assistant-29","json_url":"https://alion.io/job/pavago-executive-assistant-29.json","meta":{"generated_at":"2026-10-20T14:03:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15726,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-executive-assistant-29"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-executive-assistant-29"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-executive-assistant-29"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-executive-assistant-29\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-executive-assistant-29"}]}