{"id":2955471,"url":"https://alion.io/job/pavago-executive-assistant-30","title":"Executive Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":76,"open_postings":193,"ghost_share":0,"stale_share":0.974,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["BR","CO","MX","CR","DO"],"hiring_countries_total":5,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":52000,"period":"year","method":"role_country_seniority_unknown","sample_n":36},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-20T21:22:44Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-22T14:44:40Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Executive Assistant\nPosition Type: Full-Time - Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nWe are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to a senior executive across communication, scheduling, task management, sales coordination, accounting assistance, and social media.\nThis role requires someone who is proactive, highly dependable, discreet, and comfortable managing multiple priorities with minimal direction. You should be someone who anticipates needs, keeps things moving, and ensures important tasks never fall through the cracks.\nKey Responsibilities\nInbox & Communications Management\nOwn the executive's email and messaging channels end-to-end.\nTriage incoming communications and identify priorities.\nDraft and send professional responses on the executive's behalf.\nEnsure important communications and follow-ups are handled promptly.\nCalendar & Appointment Coordination\nManage the executive's calendar, appointments, meetings, and commitments.\nCoordinate scheduling and proactively resolve conflicts.\nProtect the executive's time and ensure the calendar remains organized.\nPrepare the executive for upcoming appointments and commitments.\nTask & Project Tracking\nTranslate high-level plans into clear, actionable tasks.\nTrack open items and follow up to ensure completion.\nMaintain visibility across multiple projects and workstreams.\nKeep the executive informed about progress, deadlines, and outstanding items.\nSales Coordination Support\nTrack leads, contacts, and sales-related activities.\nFollow up with contacts and prospects as needed.\nHelp keep sales pipelines and communications organized.\nSupport CRM and sales coordination workflows.\nAccounting Assistance\nAssist with day-to-day accounting-related tasks.\nTrack expenses and maintain organized records.\nSupport invoice management and basic bookkeeping coordination.\nFollow up on accounting-related items as needed.\nSocial Media Management\nManage the executive's social media presence.\nSchedule and coordinate social media posts.\nMonitor engagement and activity.\nMaintain a consistent and professional voice across platforms.\nRequired Experience & Skills\n 5+ years of experience in an Executive Assistant, Operations, or Chief-of-Staff-adjacent role supporting a senior leader.\nProven ability to manage high-volume email and messaging with speed, accuracy, and sound judgment.\nStrong written English communication skills.\nExperience with sales coordination, CRM tools, pipeline tracking, or client follow-up workflows.\nHands-on experience with basic accounting tasks, including expense management, invoicing, or bookkeeping support.\nProven experience managing social media accounts for an individual or brand.\nExcellent organization, follow-up, and time-management skills.\nStrong attention to detail and professional judgment.\nAbility to handle confidential communications and financial information with discretion.\nTypical Day\nYou will start by reviewing overnight emails and messages, triaging communications by urgency, and drafting or sending responses as appropriate. You will review the executive's calendar, prepare for the day's appointments, and work through outstanding tasks and follow-ups.\nThroughout the day, you will coordinate with contacts on the executive's behalf, keep sales-related activities moving, manage scheduling requests, assist with accounting or expense items, and handle social media activity. The role is primarily asynchronous, with check-ins as needed to align on priorities and ensure important work stays on track.\nInterview Process\nInitial Application\nSpark Hire One-Way Video Interview\nClient Interview\nOffer & Onboarding","description_format":"text","description_chars":3701,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Brazil","iso":"BR","kind":"country"},{"name":"Colombia","iso":"CO","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Costa Rica","iso":"CR","kind":"country"},{"name":"Dominican Republic","iso":"DO","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-20T21:22:44Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.417,"p_room":1,"age_days":1,"expected_fill_days":33,"reasons":["conf:10","stale_co","evergreen","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/pavago-executive-assistant-30","json_url":"https://alion.io/job/pavago-executive-assistant-30.json","meta":{"generated_at":"2026-10-22T21:44:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6446,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-executive-assistant-30"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-executive-assistant-30"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-executive-assistant-30"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-executive-assistant-30\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-executive-assistant-30"}]}