{"id":3117378,"url":"https://alion.io/job/pavago-executive-assistant-operations-assistant-4","title":"Executive Assistant / Operations Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":76,"open_postings":194,"ghost_share":0,"stale_share":0.959,"repost_share":0,"time_to_fill_p50_days":34,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time 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Excel","optional":true},{"name":"Slack","optional":true}],"status":"live","first_seen_at":"2026-10-22T22:42:58Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-24T11:06:11Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Executive Assistant / Operations Assistant - Remote | U.S. Hours\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant / Operations Assistant to support leadership and help keep day-to-day business operations running smoothly.\nThis is a hands-on support role combining executive assistance, administrative coordination, task management, communication, and operational support.\nYou’ll manage calendars, communications, follow-ups, documents, projects, and recurring operational tasks while helping leadership stay organized and focused on higher-priority initiatives.\nThis role is ideal for someone who is resourceful, detail-oriented, proactive, and comfortable managing multiple priorities with limited supervision.\nWhat You’ll Own\nExecutive & Calendar Support\nManage calendars, appointments, and meetings\nCoordinate scheduling across internal and external stakeholders\nOrganize meeting logistics and ensure leadership is prepared\nManage scheduling changes and conflicting priorities\nCoordinate travel and related logistics when required\nInbox, Communication & Follow-Ups\nSupport inbox management and email organization when required\nDraft and coordinate professional internal and external communications\nTrack important follow-ups and outstanding requests\nEnsure action items do not fall through the cracks\nEscalate urgent or high-priority matters appropriately\nTask & Project Coordination\nTrack tasks, projects, deadlines, and action items\nFollow up with stakeholders on outstanding deliverables\nMaintain organized trackers for leadership priorities\nHelp coordinate administrative and operational projects\nProvide visibility into deadlines, responsibilities, and next steps\nDocuments, Reports & Presentations\nPrepare and format reports, documents, presentations, and spreadsheets\nMaintain accurate and organized business documentation\nAssist with data entry and administrative reporting\nOrganize shared files and information for easy access\nProofread materials for accuracy and professionalism\nOperations & Systems Support\nSupport CRM and recurring operational processes\nMaintain accurate information across company systems\nAssist with administrative workflows and process coordination\nLearn and navigate new software, platforms, and AI tools\nHelp identify missing information or operational gaps and follow through on resolution\nResearch & Administrative Support\nConduct online research as needed\nCompile findings into clear, organized summaries\nAssist leadership with special projects and administrative requests\nCoordinate information across teams and stakeholders\nSupport miscellaneous business needs as priorities evolve\nRequirements\n2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Assistant, or similar role\nExcellent spoken and written English\nStrong organizational and time-management skills\nHigh attention to detail and accuracy\nStrong proficiency with Google Workspace and/or Microsoft Office\nExperience managing calendars, meetings, documents, and follow-ups\nComfortable learning new software and AI tools\nAbility to manage multiple priorities and deadlines simultaneously\nProactive and resourceful problem-solving approach\nAble to work independently with limited supervision\nReliable internet connection and professional remote-work setup\nAbility to overlap with U.S. business hours\nNice to Have\nExperience directly supporting founders, executives, or senior leadership\nExperience with CRM or project management platforms\nExperience coordinating travel and complex calendars\nStrong Excel or Google Sheets skills\nFamiliarity with tools such as Slack, Zoom, Calendly, Asana, ClickUp, or similar platforms\nExperience using ChatGPT or other AI productivity tools\nPrevious experience working with U.S.-based teams\nWhat Makes You a Strong Fit\nYou’ll likely thrive in this role if you:\nStay organized even when priorities change quickly\nProactively follow up without needing reminders\nNotice details and inconsistencies others may miss\nCommunicate clearly and professionally\nAre comfortable figuring things out independently\nTake ownership of tasks through completion\nCan anticipate leadership needs and prepare accordingly\nEnjoy creating structure in fast-moving environments\nWhat a Typical Day Looks Like\nYour day may include reviewing leadership calendars and priorities, coordinating meetings, organizing inboxes, preparing documents, updating trackers, and following up on outstanding action items.\nThroughout the day, you may conduct research, update CRM or operational systems, coordinate with internal and external stakeholders, prepare reports or presentations, and support leadership with administrative projects.\nIn short: you help keep leadership organized, priorities moving, and day-to-day operations running smoothly.\nKey Metrics for Success\nAccurate and organized calendar management\nTimely completion of follow-ups and action items\nStrong responsiveness to leadership priorities\nAccurate documents, reports, and operational records\nNo missed deadlines or important meetings\nEffective task and project tracking\nReliable communication and follow-through\nHigh confidence from leadership in day-to-day support\nInterview Process\nInitial Application\nSpark Hire One-Way Video Interview\nVideo Interview with Pavago Recruiter\nClient Interview\nOffer & Onboarding\nSpark Hire Video Interview - Required\nAs part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.\nAfter completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.\nCompletion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.\nApply Now\nIf you have experience in executive assistance, virtual assistance, administrative support, or operations and are highly organized, proactive, and comfortable supporting leadership in a fast-moving remote environment, we’d love to hear from you.\nApply today and help keep leadership priorities and business operations organized and moving forward.\n#ExecutiveAssistant #OperationsAssistant #VirtualAssistant #AdministrativeAssistant #ExecutiveSupport #OperationsSupport #RemoteAssistant #GoogleWorkspace #RemoteJobs #RemoteWork\n#LI-AG1","description_format":"text","description_chars":6488,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"India","iso":"IN","kind":"country"},{"name":"Kenya","iso":"KE","kind":"country"},{"name":"Philippines","iso":"PH","kind":"country"},{"name":"Vietnam","iso":"VN","kind":"country"},{"name":"Sri Lanka","iso":"LK","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-22T22:42:58Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":34,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/pavago-executive-assistant-operations-assistant-4","json_url":"https://alion.io/job/pavago-executive-assistant-operations-assistant-4.json","meta":{"generated_at":"2026-10-24T12:28:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17904,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-executive-assistant-operations-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-executive-assistant-operations-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-executive-assistant-operations-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-executive-assistant-operations-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-executive-assistant-operations-assistant-4"}]}