{"id":3360993,"url":"https://alion.io/job/pavago-operations-specialist-8","title":"Operations Specialist","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":199,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":21000,"max_usd":54000,"period":"year","method":"role_country_seniority_unknown","sample_n":50},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T21:20:35Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-31T15:13:57Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Position Type: Full-Time | Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nWe’re looking for a highly organized, proactive, and dependable Operations Specialist to support daily operations, maintain efficient workflows, and keep team activities on track. You’ll coordinate administrative tasks, maintain accurate records, monitor project progress, and help improve internal processes.\nThis role is ideal for someone who takes ownership, communicates proactively, and can bring structure and consistency to a fast-paced remote environment.\nKey Responsibilities\nAdministrative & Operational Coordination\nManage day-to-day administrative tasks, including scheduling, documentation, and internal communication.\nSupport the team with operational requests and ensure routine activities run smoothly.\nKeep administrative information organized, accurate, and accessible.\nProcess Support & Improvement\nAssist in building, maintaining, and improving operational processes and workflows.\nIdentify inefficiencies and suggest practical ways to improve team productivity.\nHelp establish consistent procedures and ensure processes are followed correctly.\nData & Records Management\nOrganize and maintain accurate records, files, reports, and documentation.\nKeep internal information current and easy to retrieve.\nReview records for accuracy and consistency.\nCross-Team Communication\nCoordinate between departments to keep tasks and workflows moving forward.\nFollow up with team members on pending tasks, deadlines, and deliverables.\nFlag blockers, delays, and issues early to the appropriate stakeholders.\nKeep teammates informed of progress and outstanding priorities.\nTools, Systems & Project Tracking\nSupport the day-to-day use and upkeep of internal tools and platforms.\nHelp ensure systems are used consistently and correctly.\nMonitor ongoing tasks and projects, update trackers, and report progress.\nSurface potential delays and follow up to ensure timely completion.\nRequired Experience & Skills\nProven experience in operations, administration, coordination, or a similar role.\nExperience in an agency or professional services environment is preferred.\nStrong organizational skills and the ability to manage multiple priorities without losing attention to detail.\nFamiliarity with project management tools, spreadsheets, and team communication platforms.\nStrong written and verbal English communication skills.\nAbility to coordinate effectively across a remote team and different time zones.\nExcellent follow-through, problem-solving, and time management skills.\nReliable internet connection and a dedicated workspace suitable for full-time remote work from the Philippines.\nPerfect Fit / Culture\nYou’ll thrive in this role if you take ownership of your responsibilities without needing constant reminders. You naturally create structure, maintain accurate records, and communicate updates before being asked. You’re dependable, detail-oriented, and proactive about resolving issues before they affect the team.\nYou understand that strong operations depend on consistent processes, clear communication, and reliable follow-through.\nTypical Day\nReview open tasks, team messages, and operational priorities.\nUpdate project trackers and follow up on pending items.\nPrepare reports, documents, and other administrative materials.\nCoordinate with departments to keep workflows moving.\nHandle incoming administrative requests and maintain organized records.\nIdentify process gaps and help implement improvements.\nAttend team check-ins as needed while managing independent work.\nInterview Process\nAI Screening\nClient Interview\nOffer Stage\n#LI-AG1","description_format":"text","description_chars":3639,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-27T21:20:35Z"}],"visa":[],"liveness":{"score":70,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.695,"p_room":1,"age_days":3,"expected_fill_days":33,"reasons":["conf:1","stale_co","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/pavago-operations-specialist-8","json_url":"https://alion.io/job/pavago-operations-specialist-8.json","meta":{"generated_at":"2026-10-31T16:08:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25252,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-operations-specialist-8"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-operations-specialist-8"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-operations-specialist-8"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-operations-specialist-8\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-operations-specialist-8"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3360993}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3360993},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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