{"id":3758359,"url":"https://alion.io/job/pavago-operations-specialist-9","title":"Operations Specialist","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":204,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["KE"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-11-04T17:39:58Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-10T20:48:36Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Position Type: Full-Time | Remote\nWorking Hours: To be confirmed\nAbout the Role\nWe are looking for an organized and proactive Operations Specialist to support day-to-day administrative and operational activities. This role is ideal for someone who can manage multiple priorities, keep processes organized, coordinate with different stakeholders, and identify practical ways to improve how the team works.\nThe successful candidate will be based in Kenya and will play an important role in keeping operations, documentation, vendor coordination, and internal processes running smoothly.\nKey Responsibilities\nAdministrative & Operational Coordination\nManage day-to-day administrative tasks and support smooth operational workflows.\nCoordinate tasks and follow up on outstanding items to ensure nothing falls through the cracks.\nIdentify gaps in existing processes and implement practical solutions to improve efficiency.\nDocumentation & Record Management\nMaintain accurate, organized, and up-to-date records, files, and internal documentation.\nEnsure important information is easily accessible to the appropriate team members.\nCross-Team & Vendor Coordination\nCoordinate with colleagues across different departments to share updates, resolve blockers, and support ongoing tasks.\nAssist with vendor relationships, procurement, and logistical coordination as needed.\nProcess Improvement\nIdentify repetitive tasks and operational inefficiencies.\nRecommend and support improvements that help create more efficient and reliable workflows.\nRequired Experience & Skills\nProven experience in operations, administration, coordination, or a similar role.\nStrong organizational and time-management skills, with the ability to manage multiple priorities.\nExcellent written and verbal communication skills in English.\nComfortable using digital tools for task management, communication, and file sharing, such as Google Workspace.\nStrong problem-solving skills and the ability to work independently.\nMust be based in Kenya and familiar with the local business and logistical environment.\nPerfect Fit / Culture\nYou take ownership of tasks and follow through without needing constant supervision.\nYou communicate proactively and flag delays, changes, or issues early.\nYou are a practical problem-solver who looks for solutions before escalating challenges.\nYou are comfortable working independently and bringing structure to evolving or ambiguous situations.\nTypical Day\nYour day will focus on keeping administrative and operational tasks organized and moving forward. You may start by reviewing open requests and prioritizing urgent tasks, then coordinate with vendors, update internal trackers, organize documentation, or follow up with team members on pending items. You will also look for opportunities to improve existing processes and help ensure the team has the information and support needed to work efficiently.\nInterview Process\nAI Screening\nClient Interview\nOffer Stage\n#LI-AG1","description_format":"text","description_chars":2970,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Kenya","iso":"KE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-11-04T17:39:58Z"}],"visa":[],"liveness":{"score":70,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.695,"p_room":1,"age_days":5,"expected_fill_days":32,"reasons":["conf:2","stale_co","wave","velocity","win:early","comp:brand"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/pavago-operations-specialist-9","json_url":"https://alion.io/job/pavago-operations-specialist-9.json","meta":{"generated_at":"2026-11-10T21:23:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15061,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-operations-specialist-9"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-operations-specialist-9"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-operations-specialist-9"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-operations-specialist-9\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-operations-specialist-9"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3758359}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3758359},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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