{"id":3486666,"url":"https://alion.io/job/pavago-production-coordinator-2","title":"Production Coordinator","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":201,"ghost_share":0,"stale_share":0.98,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["ZA"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":19500,"max_usd":39000,"period":"year","method":"role_country_seniority_unknown","sample_n":83},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":true},{"name":"Google Workspace","optional":true}],"status":"live","first_seen_at":"2026-10-29T21:51:48Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-04T22:39:38Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Position Type: Full Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nWe’re looking for a highly organized, proactive Production Coordinator to support the Director of Production at a large-scale podcast production operation managing more than 250 shows and approximately 100 episodes each week.\nIn this role, you’ll help keep production schedules, records, communications, and administrative workflows organized. You’ll coordinate information across departments, follow up on outstanding tasks, and identify potential issues before they disrupt production.\nThis is a hands-on coordination role, not a production management position. You won’t be responsible for editing or producing podcasts or supervising employees. Instead, you’ll take ownership of administrative processes, exercise sound judgment, and help the production team work more efficiently.\nWhat You’ll Own\nProduction Scheduling & Organization\nMonitor recording calendars, scheduling changes, cancellations, and reschedules.\nVerify recording details and ensure hosts and producers have accurate information.\nMaintain production trackers, records, checklists, and documentation.\nKeep outstanding tasks organized, visible, and on track.\nRecording Preparation & Follow-Up\nTrack the availability of episode questions, recording materials, and other required information.\nFollow up with relevant departments when information or confirmations are missing.\nIdentify incomplete preparations, scheduling conflicts, and potential disruptions.\nCommunicate risks early so the team can take action before issues affect production.\nCross-Department Coordination\nCoordinate information between Production, Client Success, Content, and other internal teams.\nFollow up on unanswered requests, pending confirmations, and unresolved administrative tasks.\nKeep the Director of Production informed about priorities, outstanding items, and potential issues.\nResolve routine issues independently and escalate matters when appropriate.\nProcess Improvement & Administrative Support\nMaintain and update production procedures, checklists, and administrative workflows.\nIdentify recurring problems, unnecessary steps, and opportunities to improve efficiency.\nAssist with implementing tracking systems, processes, and documentation.\nSupport departmental projects and administrative initiatives as needed.\nRequired Experience & Skills\nExperience in administrative coordination, executive support, project coordination, production assistance, or a comparable role.\nExceptional organizational skills and attention to detail.\nExcellent written and spoken English communication skills.\nStrong time-management skills and the ability to prioritize competing requests.\nExperience using shared calendars, spreadsheets, project management software, and online collaboration tools.\nAbility to work independently and manage responsibilities in a remote environment.\nSound judgment, discretion, accountability, and a commitment to accuracy.\nAbility to learn new tools quickly and adapt to evolving processes.\nStrong follow-through, with the ability to track tasks through to resolution without repeated reminders.\nNice to Have\nExperience in podcasting, media production, creative agencies, or other deadline-driven service businesses.\nFamiliarity with ClickUp, Calendly, Google Workspace, Riverside, or similar platforms.\nExperience supporting senior leadership or coordinating administrative workflows across multiple departments.\nExperience documenting procedures or improving operational processes.\nPodcasting experience is helpful but not required. Strong coordination skills, initiative, judgment, and follow-through are the priority.\nWhat Makes You a Strong Fit\nYou anticipate problems: You identify missing information, scheduling conflicts, and potential delays before they become urgent.\nYou follow through: You track outstanding tasks, confirm outcomes, and ensure issues are resolved rather than simply sending reminders.\nYou understand the bigger picture: You recognize how small administrative errors can affect schedules, teams, and recording sessions.\nYou communicate clearly: You provide concise updates, ask the right questions, and raise concerns without creating unnecessary noise.\nYou take initiative: You investigate problems, explore practical solutions, and know when to ask for help.\n You support team success: You take pride in creating order, reducing administrative friction, and helping others perform at their best.\nInterview Process\nInitial Application\nSpark Hire One-Way Video Interview\nClient Interview\nOffer & Onboarding","description_format":"text","description_chars":4589,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-29T21:51:48Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":5,"expected_fill_days":33,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/pavago-production-coordinator-2","json_url":"https://alion.io/job/pavago-production-coordinator-2.json","meta":{"generated_at":"2026-11-05T01:46:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2359,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-production-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-production-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-production-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-production-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-production-coordinator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3486666}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3486666},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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