{"id":1158016,"url":"https://alion.io/job/pavago-project-coordinator-14","title":"Project Coordinator","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":true,"is_intermediary":false,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":145,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","hiring_geo_confidence":"structured","locations":["Panama"],"countries":["PA"],"hiring_countries":["PA"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":96000,"period":"year","method":"role_country_seniority_unknown","sample_n":14},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Confluence","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Monday.com","optional":false},{"name":"Notion","optional":false},{"name":"SharePoint","optional":false},{"name":"Trello","optional":false},{"name":"Agile","optional":true},{"name":"Scrum","optional":true}],"status":"live","first_seen_at":"2026-09-23T22:23:05Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T07:12:56Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Project Coordinator (Project Coordination & Operations)\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Client Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.\nThis is more than an administrative role. You’ll work closely with project managers, leadership, vendors, and internal teams to keep projects on track by managing timelines, coordinating communication, maintaining documentation, and ensuring deliverables are completed on time.\nResponsibilities\nProject Planning & Coordination\nMaintain project plans using Asana, Trello, Monday.com, ClickUp, or similar tools.\nTrack timelines, milestones, dependencies, deliverables, and project status.\nMonitor progress and proactively escalate delays or risks.\nHelp teams stay aligned on priorities and deadlines.\nDocumentation & Reporting\nPrepare meeting agendas, notes, action items, and project status reports.\nMaintain organized documentation in Google Drive, SharePoint, Confluence, or Notion.\nTrack project progress, risks, blockers, and operational updates.\nStakeholder Communication\nCoordinate communication between project managers, leadership, internal teams, vendors, and external stakeholders.\nFollow up on tasks, approvals, and deadlines.\nEnsure clear communication and accountability throughout the project lifecycle.\nTask & Resource Management\nMonitor task completion, dependencies, workloads, and scheduling conflicts.\nEnsure deliverables remain on track and nothing falls through the cracks.\nRisk & Quality Support\nIdentify bottlenecks, overdue tasks, and operational risks.\nMaintain risk logs and support quality control before deliverables are completed.\nRequired Experience & Skills\n2+ years of experience in project coordination, operations support, or administrative/project support.\nHands-on experience with Asana, Trello, Monday.com, ClickUp, or similar platforms.\nStrong Excel or Google Sheets skills, including formulas, pivot tables, and trackers.\nExcellent organizational, documentation, and communication skills.\nStrong follow-up, accountability, and time management.\nComfortable working remotely across multiple stakeholders and time zones.\nNice to Have\nPMP, CAPM, Agile, or Scrum certification (or in progress).\nExperience supporting SaaS, marketing, professional services, construction, or operations-focused businesses.\nFamiliarity with Agile workflows and KPI reporting.\nWhat Success Looks Like\nProjects stay organized and on schedule.\nTimely completion of milestones and deliverables.\nClear, accurate project reporting and documentation.\nEarly identification and escalation of risks.\nStrong communication and stakeholder alignment.\nInterview Process\nInitial Recruiter Screening\nVideo Interview with Pavago Recruiter\nPractical Task (Project Tracker & Status Report)\nClient Interview\nOffer & Background Verification\nWhat Happens After You Apply\nRight after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. It’s a short, self-recorded video that completes your application and allows hiring managers to get to know you before the interview process begins.\nRather than repeating your background during multiple screening calls, you’ll tell your story once, allowing future interviews to focus on meaningful conversations.\nDon’t overthink it-you can record as many takes as you’d like before submitting. Your invitation will come from Spark Hire, so please check both your inbox and spam folder.","description_format":"text","description_chars":3562,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Panama","iso":"PA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-23T22:23:05Z"}],"liveness":{"score":25,"band":"fade","label":"Fading","p_open":1,"p_active":0.25,"p_room":1,"age_days":0,"expected_fill_days":28,"reasons":["conf:0","agency","stale_co","evergreen","wave","velocity","win:early","comp:brand"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/pavago-project-coordinator-14","json_url":"https://alion.io/job/pavago-project-coordinator-14.json","meta":{"generated_at":"2026-09-24T07:57:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}