{"id":2657577,"url":"https://alion.io/job/pavago-project-coordinator-15","title":"Project Coordinator","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":192,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PE"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":56000,"period":"year","method":null,"sample_n":13036},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Confluence","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Monday.com","optional":false},{"name":"Notion","optional":false},{"name":"SharePoint","optional":false},{"name":"Smartsheet","optional":false},{"name":"Trello","optional":false},{"name":"Agile","optional":true},{"name":"Scrum","optional":true}],"status":"live","first_seen_at":"2026-10-15T23:26:32Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-16T02:47:27Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Project Coordinator - Remote | Project Management, Asana & Operations\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a highly organized Project Coordinator to manage project tracking, timelines, documentation, and cross-functional coordination.\nThis is an execution-focused role for someone who knows how to keep multiple projects organized and moving forward. You’ll work with project managers, operations teams, leadership, vendors, and other stakeholders to ensure deadlines are met, tasks are completed, risks are surfaced early, and nothing falls through the cracks.\nWhat You’ll Own\nProject Tracking & Timeline Management\nMaintain project plans in Asana, Trello, Monday.com, ClickUp, Smartsheet, or similar tools\nTrack milestones, deadlines, deliverables, dependencies, and owners\nKeep project trackers and dashboards accurate and up to date\nFollow up proactively on overdue or outstanding tasks\nMaintain visibility across multiple active projects\nCommunication & Stakeholder Coordination\nCoordinate across project managers, internal teams, leadership, vendors, and stakeholders\nCommunicate priorities, deadlines, blockers, and project updates clearly\nFollow up on approvals, dependencies, and deliverables\nEscalate risks and delays before they impact project timelines\nDocumentation & Reporting\nPrepare meeting agendas, notes, action items, and status reports\nMaintain project documentation in Google Drive, SharePoint, Notion, or Confluence\nCreate weekly updates covering progress, risks, blockers, and next steps\nKeep documentation organized, accessible, and accurate\nTask, Risk & Resource Tracking\nMonitor task completion, dependencies, workloads, and resource availability\nIdentify bottlenecks and operational risks early\nMaintain risk logs and escalation trackers\nSupport quality control before deliverables are finalized\nVendor & External Coordination\nCoordinate with vendors, contractors, and external stakeholders\nTrack external deadlines and deliverables\nFollow up consistently and escalate missed commitments when necessary\nRequirements\n2+ years of experience in project coordination, project support, operations, or administrative coordination\nHands-on experience with project management tools such as:\nAsana\nTrello\nMonday.com\nClickUp\nSmartsheet\nStrong Excel / Google Sheets skills\nExperience creating trackers, reports, and project documentation\nExcellent written and verbal English communication\nStrong organizational skills and attention to detail\nAbility to manage multiple projects and competing deadlines\nProactive follow-up and problem-solving skills\nComfortable working independently during U.S. business hours\nNice to Have\nPMP, CAPM, Agile, or Scrum certification\nFamiliarity with Agile workflows, sprint planning, or project ceremonies\nExperience supporting SaaS, marketing, professional services, construction, or operations-heavy businesses\nExperience with MS Project, SharePoint, Confluence, or Notion\nWhat Success Looks Like\nProjects and milestones remain on schedule\nNo important tasks or follow-ups fall through the cracks\nProject trackers and documentation stay accurate and current\nRisks and blockers are identified and escalated early\nStakeholders have clear visibility into project status\nCommunication remains consistent across teams\nKey Metrics (KPIs)\nOn-time task and milestone completion\nProject reporting and documentation accuracy\nReduction in missed deadlines\nTimely identification and escalation of blockers\nStakeholder satisfaction\nProject tracker and dashboard accuracy\nInterview Process\nInitial Phone Screen\nSpark Hire Video Interview\nRecruiter Interview\nPractical Project Coordination Exercise\nClient Interview\nOffer & Onboarding\nApply Now\nIf you’re an organized, proactive Project Coordinator with experience in Asana, Trello, project tracking, reporting, stakeholder coordination, and operations, we’d love to hear from you.\nApply now and help keep projects organized, accountable, and moving forward.\n#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #ClickUp #Operations #RemoteJobs 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