{"id":1929564,"url":"https://alion.io/job/pavago-sales-assistant-16","title":"Sales Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":76,"open_postings":193,"ghost_share":0,"stale_share":0.974,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time 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Coordination\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a Sales Assistant to support day-to-day sales operations, CRM management, scheduling, pipeline coordination, reporting, proposals, and client communication.\nThis is a hands-on sales support role designed to keep the sales process organized and moving forward so Account Executives and sales leaders can focus on selling, closing deals, and building client relationships.\nYou’ll maintain CRM accuracy, coordinate meetings and follow-ups, prepare sales materials, track pipeline activity, and ensure no lead, task, or opportunity falls through the cracks.\nWhat You’ll Own\nCRM Management & Pipeline Support\nMaintain accurate records for leads, contacts, deals, and opportunities\nUpdate pipeline stages, activity notes, next steps, and follow-up tasks\nWork within CRM platforms such as HubSpot, Salesforce, Zoho, or Pipedrive\nIdentify and clean duplicate, incomplete, or outdated CRM records\nMaintain strong CRM hygiene and pipeline visibility\nEnsure sales activities and next steps are properly documented\nFlag stalled opportunities and overdue follow-ups\nScheduling & Sales Coordination\nSchedule discovery calls, sales meetings, product demos, and follow-ups\nCoordinate calendars across multiple time zones\nManage scheduling through Google Calendar, Outlook, Calendly, or similar tools\nHandle confirmations, reminders, reschedules, and calendar changes\nEnsure sales representatives have the necessary context and materials before meetings\nKeep follow-ups and next steps moving on schedule\nProposals & Sales Documentation\nDraft, format, proofread, and organize:\nProposals\nQuotes\nPresentations\nSales collateral\nClient-facing documents\nSupport RFP and RFI preparation when required\nCreate polished materials using Google Slides, PowerPoint, Canva, or similar tools\nMaintain organized records of contracts and sales documentation\nEnsure client-facing materials are accurate and professional\nSales Reporting & Pipeline Tracking\nPrepare weekly and monthly sales reports\nMaintain pipeline summaries and leadership dashboards\nTrack:\nPipeline movement\nSales activity\nConversion rates\nFollow-up completion\nAssist with sales forecasting and operational reporting\nKeep reporting data accurate, organized, and accessible\nProvide leadership with clear visibility into pipeline activity\nClient Communication & Follow-Up\nDraft professional follow-up emails, meeting recaps, reminders, and client communications\nSupport inbound lead routing and prospect coordination\nTrack outstanding follow-ups and ensure timely completion\nCoordinate communication between prospects, sales representatives, and internal teams\nMaintain a professional customer experience throughout the sales process\nCross-Functional Coordination\nCollaborate with Sales, Marketing, Finance, and Operations\nCoordinate contracts, approvals, documentation, and internal handoffs\nSupport smooth transitions from prospect to customer onboarding\nTrack outstanding internal requirements and task ownership\nIdentify and help resolve administrative bottlenecks affecting deal progression\nRequirements\n1-2+ years of experience in sales support, sales coordination, administrative support, or operations\nHands-on experience with CRM platforms such as:\nHubSpot\nSalesforce\nZoho\nPipedrive\nStrong proficiency with Google Workspace or Microsoft Office\nExperience coordinating meetings, calendars, and sales follow-ups\nExcellent written English communication skills\nStrong attention to detail and organizational ability\nAbility to manage multiple tasks, deadlines, and priorities\nStrong follow-through and accountability\nComfortable working independently in a remote environment\nAvailability during U.S. business hours\nNice to Have\nExperience supporting B2B sales teams or Account Executives\nExperience preparing proposals, quotes, or sales presentations\nFamiliarity with SDR/BDR and lead-generation workflows\nExperience in SaaS, agencies, professional services, or other sales-driven businesses\nExcel or Google Sheets experience with pivot tables, dashboards, and KPI tracking\nFamiliarity with sales forecasting and pipeline reporting\nTools & Platforms\nHubSpot | Salesforce | Zoho | Pipedrive | Google Workspace | Microsoft Office | Calendly | Google Slides | PowerPoint | Canva | Excel / Google Sheets\nWhat Makes You a Strong Fit\nYou’ll thrive in this role if you:\nAre highly organized and naturally detail-oriented\nProactively follow up instead of waiting for reminders\nEnjoy keeping CRMs, calendars, and pipelines organized\nCommunicate clearly and professionally\nCan manage multiple priorities without sacrificing accuracy\nTake ownership of tasks through completion\nThrive in fast-paced, sales-driven environments\nEnjoy helping sales teams operate more efficiently\nWhat a Typical Day Looks Like\nYou may start your day by reviewing the CRM for missing information, upcoming meetings, stalled opportunities, and overdue follow-ups.\nThroughout the day, you’ll coordinate demos and sales calls, prepare proposals and presentations, update pipeline stages, communicate with prospects, maintain reports and dashboards, and ensure Account Executives have everything they need before client conversations.\nIn short: you keep the sales engine organized, accurate, and moving so the sales team can focus on generating revenue.\nWhat Success Looks Like\nHigh CRM accuracy and data cleanliness\nConsistent completion of sales follow-ups\nAccurate and timely meeting coordination\nError-free proposals and sales documentation\nReliable sales reports and dashboards\nImproved pipeline organization and visibility\nSmooth sales-to-onboarding handoffs\nStrong responsiveness and follow-through\nPositive feedback from Account Executives and sales leadership\nCareer Growth\nThis role can provide a path into:\nSales Coordinator | Sales Operations Specialist | Revenue Operations | Account Management | SDR/BDR | Executive Sales Support\nInterview Process\nInitial Phone Screen\nSpark Hire Video Interview\nVideo Interview with Pavago Recruiter\nPractical Task - CRM Cleanup + Proposal Exercise\nClient Interview\nOffer & Background Verification\nApply Now\nIf you have experience in sales support, CRM management, scheduling, pipeline coordination, or sales operations and enjoy keeping teams organized and opportunities moving forward, we’d love to hear from you.\nApply today and build your career in sales operations while directly supporting a high-performing sales team.\n#SalesAssistant #SalesSupport #SalesOperations #CRM #HubSpot #Salesforce #Pipedrive #SalesCoordinator #PipelineManagement #RevenueOperations #B2BSales 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