{"id":2874740,"url":"https://alion.io/job/pavago-sales-assistant-17","title":"Sales Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":76,"open_postings":193,"ghost_share":0,"stale_share":0.974,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["KE","ZA"],"hiring_countries_total":2,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":55000,"period":"year","method":"role_country_seniority_unknown","sample_n":101},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Workspace","optional":false},{"name":"HubSpot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Pipedrive","optional":false},{"name":"Salesforce","optional":false},{"name":"Zoho CRM","optional":false}],"status":"live","first_seen_at":"2026-10-19T20:57:05Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-22T06:22:09Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Sales Assistant (Remote) - CRM, Scheduling & Sales Operations Support\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours (Aligned with Sales Team Schedules)\nAbout the Role\nAt Pavago, one of our clients is hiring a Sales Assistant to support a fast-paced sales team by keeping operations organized, accurate, and moving forward.\nThis is an execution-focused role-not a sales position.\nYou’ll play a critical role in supporting the sales process through CRM management, scheduling, proposal preparation, reporting, and cross-functional coordination. Your work will help sales representatives stay focused on building relationships and closing deals while ensuring nothing falls through the cracks.\nIf you’re highly organized, detail-oriented, and enjoy supporting high-performing teams behind the scenes, this role is built for you.\nWhat You’ll Own\nCRM Management (Core Focus)\nMaintain clean and accurate CRM data across platforms such as:\nSalesforce\nHubSpot\nZoho CRM\nPipedrive\nUpdate leads, contacts, opportunities, and account records daily.\nRemove duplicate records and correct incomplete or inaccurate information.\nEnsure pipeline data remains current and reliable for reporting and forecasting.\nScheduling & Sales Coordination\nSchedule discovery calls, demos, meetings, and follow-ups across multiple time zones.\nCoordinate calendars using:\nGoogle Calendar\nMicrosoft Outlook\nCalendly\nEnsure sales representatives are fully prepared before every meeting.\nCoordinate internal meetings, reminders, and follow-up activities.\nProposal & Sales Documentation\nPrepare, format, and proofread:\nSales proposals\nQuotes\nPresentations\nSupport RFP and RFI responses using existing templates.\nCreate polished client-facing materials using:\nGoogle Slides\nMicrosoft PowerPoint\nCanva\nReporting & Sales Operations\nGenerate weekly and monthly reports covering:\nPipeline activity\nSales performance\nConversion metrics\nKey sales KPIs\nMaintain dashboards that provide leadership with accurate sales visibility.\nEnsure reporting is delivered accurately and on schedule.\nCommunication & Follow-Up\nDraft professional follow-up emails after meetings.\nSend reminders, thank-you emails, and next-step communications.\nAssist with inbound lead routing and initial customer responses.\nHelp maintain timely communication throughout the sales process.\nCross-Functional Coordination\nCollaborate with:\nMarketing\nFinance\nOperations\nTrack internal handoffs to ensure deals continue moving forward.\nCoordinate documentation, approvals, and operational requests across departments.\nWhat Success Looks Like\nCRM records remain clean, accurate, and organized.\nMeetings are scheduled efficiently without conflicts.\nSales representatives are fully prepared for client conversations.\nReports are accurate and delivered on time.\nProposals, follow-ups, and internal coordination happen without delays.\nWhat Makes You a Strong Fit\nHighly organized with exceptional attention to detail.\nStrong written communicator with professional email etiquette.\nProactive and solution-oriented.\nComfortable managing multiple priorities simultaneously.\nEnjoy supporting teams and improving operational efficiency.\nRequired Experience & Skills\nExperience\n1-2 years of experience in:\nSales Support\nAdministrative Support\nOperations Coordination\nSales Administration\nCore Skills\nHands-on experience with at least one CRM platform.\nStrong scheduling and calendar management experience.\nProficiency with:\nGoogle Workspace or Microsoft Office\nExcellent written English communication skills.\nStrong organizational and time management abilities.\nNice-to-Have\nExperience preparing proposals or sales presentations.\nFamiliarity with SDR or BDR sales workflows.\nExperience supporting:\nB2B SaaS companies\nMarketing agencies\nProfessional services firms\nBasic reporting skills using Excel, dashboards, or pivot tables.\nWhat a Typical Day Looks Like\nUpdate CRM records and maintain pipeline accuracy.\nSchedule meetings and coordinate executive calendars.\nPrepare proposals, presentations, and sales documents.\nGenerate reports for sales leadership.\nSend follow-up emails and manage communication workflows.\nCoordinate with internal teams to keep opportunities progressing.\nIn short: You’ll keep the sales organization running efficiently by ensuring systems stay organized, communication remains timely, and sales teams have everything they need to succeed.\nKey Metrics for Success (KPIs)\nCRM accuracy and data hygiene.\nOn-time meeting scheduling and coordination.\nError-free proposals and sales documentation.\nReporting accuracy and timeliness.\nSales team satisfaction with operational support.\nWhy Join Us?\nPlay a critical role supporting revenue-generating teams.\nHigh visibility with sales leadership and cross-functional teams.\nStructured, fast-paced remote work environment.\nOpportunity to strengthen sales operations and business processes.\nCareer growth opportunities into:\nSales Operations\nRevenue Operations\nAccount Management\nSales Enablement\nInterview Process\nInitial Recruiter Screening\n Spark Hire Intro Video (3-5 minutes)\nVideo Interview with Pavago Recruiter\nPractical Task (CRM Cleanup & Proposal Draft)\nClient Interview\nOffer & Onboarding\nWhat Happens After You Apply\nAfter submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3-5 minute Intro Video. This is the next step in our hiring process and can be completed whenever it’s convenient for you.\nRather than repeating your background across multiple screening calls, you’ll have one opportunity to introduce yourself, discuss your experience supporting sales teams, and explain how you’ve helped improve organization, CRM accuracy, and operational efficiency. Your video will be reviewed by the hiring team before moving to the next stage, helping streamline the interview process.\nYou can record your video as many times as you’d like before submitting it-only your final version will be reviewed.\nPlease keep an eye on both your inbox and spam folder for your Spark Hire invitation after applying.\nApply Now\nIf you’re passionate about organization, operational excellence, and helping sales teams perform at their best, we’d love to hear from you. 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