{"id":3497662,"url":"https://alion.io/job/pavago-sales-assistant-18","title":"Sales Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":204,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time 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Assistant (CRM, Scheduling & Sales Operations Support) - Remote | U.S. Hours\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours (Aligned with Sales Team Schedules)\nAbout the Role\nAt Pavago, one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.\nThis is not a direct selling role.\nInstead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.\nYou’ll support:\nCRM management\nCalendar & meeting coordination\nSales follow-ups\nProposal preparation\nPipeline reporting\nCross-functional coordination\nDay-to-day sales operations\nIf you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.\nWhat You’ll Own\nCRM Management & Sales Operations\nMaintain clean and accurate records across CRM platforms such as:\nSalesforce\nHubSpot\nZoho CRM\nPipedrive\nYou’ll:\nUpdate leads, contacts, and opportunities\nMaintain accurate pipeline stages\nLog activities and notes\nRemove duplicate records\nIdentify and correct missing information\nMaintain strong CRM hygiene\nEnsure sales leadership has reliable pipeline visibility\nScheduling & Sales Coordination\nCoordinate sales meetings efficiently across multiple calendars and time zones.\nSchedule:\nSales calls\nProduct demos\nFollow-up meetings\nClient meetings\nInternal preparation sessions\nUse tools such as:\nGoogle Calendar\nOutlook\nCalendly\nEnsure sales representatives have the right meeting context, materials, and information before calls.\nProposal & Sales Document Support\nPrepare polished client-facing sales materials, including:\nProposals\nQuotes\nPresentations\nSales decks\nClient documents\nSupport RFP and RFI responses using existing templates and approved materials.\nUse:\nGoogle Slides\nMicrosoft PowerPoint\nCanva\nProofread documents for accuracy, formatting, and professionalism before they are shared externally.\nReporting & Pipeline Tracking\nSupport leadership with accurate sales reporting.\nPrepare:\nWeekly sales reports\nMonthly sales reports\nPipeline updates\nKPI trackers\nSales dashboards\nTrack:\nPipeline activity\nDeal progression\nConversion metrics\nSales performance indicators\nEnsure reporting remains accurate and up to date.\nCommunication & Follow-Ups\nDraft and coordinate professional sales communications, including:\nFollow-up emails\nMeeting summaries\nReminders\nThank-you emails\nNext-step communications\nSupport inbound lead routing and initial coordination.\nTrack outstanding follow-ups so opportunities and client requests don’t fall through the cracks.\nCross-Functional Coordination\nWork closely with:\nSales\nMarketing\nFinance\nOperations\nLeadership\nTrack internal handoffs, responsibilities, and next steps.\nHelp prevent delays by ensuring teams have the information and documentation required to keep deals moving.\nWhat Makes You a Strong Fit\nYou:\nAre highly organized and detail-oriented\nNaturally follow up and close operational loops\nEnjoy working with CRMs, calendars, and structured workflows\nCommunicate clearly and professionally\nCan manage multiple priorities simultaneously\nNotice missing information and inconsistencies quickly\nAre proactive rather than waiting to be reminded\nEnjoy supporting high-performing sales teams\nTake ownership of accuracy and execution\nRequired Experience & Skills\n1-2 years of experience in:\nSales Support\nAdministrative Support\nSales Operations\nOperations Coordination\nHands-on experience with at least one CRM, such as:\nSalesforce\nHubSpot\nZoho CRM\nPipedrive\nStrong scheduling and calendar management skills\nProficiency with:\nGoogle Workspace\nMicrosoft Office\nStrong written English communication\nExcellent organizational skills\nHigh attention to detail\nAbility to manage multiple tasks and deadlines\nComfortable working independently in a remote environment\nAvailability during U.S. business hours\nNice to Have\nExperience with:\nProposal preparation\nSales presentations and decks\nSDR / BDR workflows\nSales pipeline management\nB2B SaaS\nMarketing agencies\nRecruiting\nProfessional services\nBasic Excel or Google Sheets experience with:\nPivot tables\nDashboards\nTrackers\nSales reports\nis also valuable.\nWhat a Typical Day Looks Like\nYou might:\nReview and update CRM records\nCheck active opportunities for missing information\nSchedule sales calls and demos\nCoordinate calendars across different time zones\nPrepare a proposal or presentation for an upcoming meeting\nSend follow-up emails and reminders\nUpdate pipeline trackers and sales dashboards\nGenerate reports for sales leadership\nCoordinate internal handoffs between Sales, Finance, and Operations\nMake sure outstanding tasks and next steps are completed\nIn short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.\nKey Metrics for Success\nCRM accuracy and pipeline cleanliness\nOn-time meeting scheduling and coordination\nFollow-up completion and responsiveness\nProposal and documentation accuracy\nSales reporting accuracy\nPipeline visibility\nReduction in missed tasks and communication gaps\nPositive feedback from sales leadership\nWhy This Role Stands Out\nDirectly support revenue-generating teams\nGain hands-on experience with modern CRM and sales systems\nHigh ownership over important operational workflows\nCollaborative, fast-paced remote environment\nClear and measurable impact on sales team efficiency\nStrong career progression into:\nSales Operations\nRevenue Operations (RevOps)\nAccount Management\nBusiness Operations\nSales Coordination\nInterview Process\nInitial Phone Screen\nSpark Hire Intro Video\nVideo Interview with Pavago Recruiter\nPractical Task - CRM Cleanup + Proposal Draft\nClient Interview\nOffer & Background Verification\nApply Now\nIf you:\nEnjoy keeping systems and workflows organized\nHave hands-on CRM experience\nAre strong with scheduling, follow-ups, and documentation\nThrive in detail-oriented, fast-moving environments\nWant to build your career in sales operations or RevOps\nThis is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.\n#SalesAssistant #SalesOperations #CRM #SalesSupport #Salesforce #HubSpot #RevenueOperations #AdministrativeSupport #RemoteJobs #RemoteWork #SalesJobs","description_format":"text","description_chars":6477,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate 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