{"id":318221,"url":"https://alion.io/job/pavago-sales-assistant-5","title":"Sales Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":201,"ghost_share":0,"stale_share":0.98,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":["Panama"],"countries":["PA"],"hiring_countries":["PA"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Workspace","optional":false},{"name":"HubSpot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Pipedrive","optional":false},{"name":"Salesforce","optional":false},{"name":"Zoho CRM","optional":false},{"name":"Google Sheets","optional":true}],"status":"live","first_seen_at":"2026-10-29T00:00:00Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-04T22:39:38Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Sales Assistant (CRM, Scheduling & Sales Operations Support) - Remote\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.\nThis is not a direct selling role. Your job is to make sure the sales team stays organized, pipeline information remains accurate, meetings and follow-ups happen on time, and deals continue moving without administrative bottlenecks.\nYou’ll support:\nCRM and pipeline management\nSales scheduling and calendar coordination\nFollow-up communication\nProposal and sales document preparation\nReporting and KPI tracking\nCross-functional coordination\nDay-to-day sales operations\nIf you enjoy keeping systems organized, supporting revenue teams, and making sure nothing falls through the cracks, this role is a strong fit.\nWhat You’ll Own\nCRM Management & Pipeline Support\nMaintain accurate sales records within CRM platforms such as:\nSalesforce\nHubSpot\nZoho CRM\nPipedrive\nYou will:\nCreate and update leads, contacts, and opportunities.\nMaintain accurate pipeline stages and activity notes.\nLog sales activities and follow-up information.\nRemove duplicate or outdated records.\nMaintain strong CRM hygiene and data accuracy.\nEnsure sales representatives and leadership have reliable pipeline visibility.\nSupport consistent CRM processes across the sales team.\nScheduling & Calendar Coordination\nCoordinate:\nDiscovery and sales calls\nProduct demos\nFollow-up meetings\nClient meetings\nInternal sales meetings\nUse tools such as:\nGoogle Calendar\nMicrosoft Outlook\nCalendly\nManage scheduling across multiple time zones, send confirmations and reminders, handle rescheduling, and ensure meetings are properly organized.\nBefore meetings, help sales representatives stay prepared with relevant context, agendas, notes, and supporting materials.\nSales Follow-Up & Communication\nSupport timely communication throughout the sales process by:\nDrafting professional follow-up emails.\nSending meeting confirmations and reminders.\nPreparing meeting summaries and next-step communications.\nTracking outstanding follow-ups.\nCoordinating responses to inbound leads.\nRouting inquiries to the appropriate sales representative.\nEnsuring important prospect communication does not get missed.\nProposal & Sales Document Preparation\nPrepare, format, proofread, and organize:\nSales proposals\nQuotes\nPresentations\nSales decks\nClient-facing documents\nRFP and RFI responses\nUse approved templates and materials to produce polished, accurate documents using tools such as:\nGoogle Slides\nMicrosoft PowerPoint\nCanva\nMaintain strong version control and organized document storage.\nReporting & Sales Performance Tracking\nPrepare recurring sales reports including:\nWeekly pipeline reports\nSales activity updates\nKPI trackers\nPipeline dashboards\nConversion reports\nTrack metrics such as:\nPipeline activity\nDeal progression\nConversion rates\nSales activities\nFollow-up completion\nOther sales performance indicators\nEnsure reports are accurate, organized, and delivered on time so leadership has clear visibility into sales performance.\nSales Operations Support\nHelp keep the overall sales workflow organized by:\nTracking open tasks and next steps.\nMaintaining sales documentation.\nSupporting lead routing.\nCoordinating internal handoffs.\nFollowing up on outstanding action items.\nIdentifying missing information or operational gaps.\nHelping sales representatives stay focused on selling rather than administrative work.\nCross-Functional Coordination\nCollaborate with:\nSales\nMarketing\nOperations\nFinance\nLeadership\nTrack handoffs and task ownership between departments.\nEnsure information moves accurately between teams and help prevent delays caused by missed communication or incomplete follow-through.\nRequired Experience & Skills\nMust-Have\n1-2+ years of experience in:\nSales support\nSales administration\nAdministrative support\nOperations coordination\nSales operations\nHands-on experience with at least one CRM platform such as:\nSalesforce\nHubSpot\nZoho CRM\nPipedrive\nStrong scheduling and calendar management skills.\nExperience coordinating meetings across multiple calendars or time zones.\nProficiency with Google Workspace and Microsoft Office.\nStrong written and verbal English communication.\nExcellent attention to detail.\nStrong organizational and multitasking ability.\nAbility to manage multiple priorities and deadlines.\nComfortable working independently in a remote environment.\nAvailability to work U.S. business hours.\nNice-to-Have Experience\nExperience preparing proposals, presentations, or sales decks.\nExperience supporting SDRs, BDRs, Account Executives, or sales leadership.\nFamiliarity with B2B sales pipelines and sales processes.\nExperience in:\nB2B SaaS\nRecruiting\nMarketing agencies\nProfessional services\nBasic to intermediate Excel or Google Sheets skills.\nExperience with:\nPivot tables\nDashboards\nTracking reports\nSales KPI reporting\nExperience with lead routing and sales handoffs.\nWhat Makes You a Strong Fit\nYou:\nAre naturally organized and detail-oriented.\nEnjoy keeping systems clean and structured.\nFollow through without needing constant reminders.\nNotice missing information before it becomes a problem.\nCommunicate clearly and professionally.\nCan manage calendars and multiple priorities confidently.\nUnderstand the importance of accurate CRM data.\nMove quickly without sacrificing accuracy.\nEnjoy supporting high-performing sales teams.\nTake ownership of operational tasks from start to completion.\nWhat a Typical Day Looks Like\nA Sales Assistant’s day may include:\nReviewing and updating CRM records.\nChecking pipeline data for missing or inaccurate information.\nScheduling prospect calls and product demos.\nSending meeting confirmations and reminders.\nPreparing a proposal for an Account Executive.\nDrafting follow-up emails after sales meetings.\nUpdating opportunity stages and next steps.\nPreparing a weekly pipeline report.\nCoordinating an internal handoff for a progressing deal.\nFollowing up on outstanding sales action items.\nOrganizing sales documents and presentations.\nIn short: you keep the sales engine organized and operationally efficient so the sales team can focus on building relationships and closing deals.\nKey Metrics for Success\nCRM accuracy and pipeline cleanliness\nTimely completion of CRM updates\nScheduling accuracy and efficiency\nZero missed follow-ups or important sales tasks\nAccuracy of proposals and sales documentation\nReporting accuracy and timeliness\nResponsiveness to sales team requests\nSuccessful internal handoffs\nOverall operational reliability\nPositive feedback from sales leadership\nWhy This Role Stands Out\nDirect exposure to modern sales operations and revenue workflows.\nHigh-impact support role tied directly to revenue generation.\nHands-on experience with CRM and pipeline management.\nOpportunity to work closely with sales representatives and leadership.\nFully remote working environment.\nStrong ownership over day-to-day sales execution.\nCareer growth opportunities into:\nSales Operations\nRevenue Operations\nAccount Management\nBusiness Operations\nSales Coordination\nSales Operations Management\nInterview Process\nInitial Phone Screen\nVideo Interview with Pavago Recruiter\nPractical Task - CRM Cleanup & Proposal Preparation Exercise\nClient Interview\nOffer & Background Verification\nSpark Hire Intro Video\nAs part of the application process, you’ll be asked to complete a short Spark Hire intro video.\nWe’re particularly interested in hearing about:\nYour experience supporting sales or business development teams.\nThe CRM platforms you’ve worked with.\nYour experience managing calendars and coordinating meetings.\nHow you keep CRM records and sales pipelines accurate.\nYour experience preparing proposals, presentations, or sales documents.\nHow you manage multiple follow-ups and priorities without missing deadlines.\nAn example of how you helped a sales team become more organized or efficient.\nKeep your responses clear, concise, and conversational. We want to understand how you communicate, stay organized, and approach sales operations support.\nCompletion of the Spark Hire intro video is required for your application to be considered.\nApply Now\nIf you:\nEnjoy keeping sales systems and workflows organized.\nHave hands-on CRM experience.\nAre strong with scheduling, follow-ups, and coordination.\nTake pride in accuracy and attention to detail.\nEnjoy supporting fast-moving sales teams.\nWant to grow within Sales Operations or Revenue Operations.\nWe’d love to hear from you.\nApply today and complete the required Spark Hire intro video to move forward in the hiring process.\n#SalesAssistant #SalesOperations #SalesSupport #CRM #HubSpot #Salesforce #Pipedrive #RevenueOperations #SalesCoordinator #RemoteJobs","description_format":"text","description_chars":8928,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Growth opportunities"],"hiring_locations":[{"name":"Panama","iso":"PA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-09-05T16:17:28Z"}],"visa":[],"liveness":{"score":70,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.695,"p_room":1,"age_days":6,"expected_fill_days":33,"reasons":["conf:2","stale_co","wave","velocity","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/pavago-sales-assistant-5","json_url":"https://alion.io/job/pavago-sales-assistant-5.json","meta":{"generated_at":"2026-11-05T00:51:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1021,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-sales-assistant-5"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-sales-assistant-5"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-sales-assistant-5"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-sales-assistant-5\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-sales-assistant-5"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":318221}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":318221},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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