{"id":1480556,"url":"https://alion.io/job/pavago-senior-bookkeeper","title":"Senior Bookkeeper","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":192,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"ET","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["AR","BR","MX","HN","PE"],"hiring_countries_total":5,"salary":null,"salary_estimate":{"min_usd":58000,"max_usd":130000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":6601},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-09-25T00:00:00Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-15T04:23:24Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":20},"description":"Position Type: Full-Time | Remote\nWorking Hours: 9:00 AM-5:00 PM U.S. Eastern Time, Monday-Friday\nAbout the Role\nWe are looking for a detail-oriented Senior Bookkeeper / Accounting Operations Specialist to manage financial records and support accounting operations. You will be responsible for keeping the books accurate, reconciling 10+ accounts, managing vendor and customer payments, tracking trip profitability, and maintaining accurate financial and booking records. You will also help improve systems, reporting, and automation to reduce manual work. The role requires strong Xero, Excel and Google Sheets experience, along with the ability to work independently and handle confidential financial information.\nKey Responsibilities\nAccounting & Reconciliation\nPerform monthly and quarterly reconciliations across 10+ bank, credit card, HubSpot and accounting accounts.\nReview and categorize expenses in Xero.\nIdentify duplicate payments, missing transactions, unusual charges, and discrepancies.\nMaintain accurate financial records and supporting documentation.\nPayments & Vendor Management\nTrack vendor and customer payments, outstanding balances, and payment status.\nCoordinate domestic and international payments, including foreign currency transactions.\nManage payments through platforms such as Convera (GlobalPay).\nWork with vendors, operators, and internal teams to resolve payment issues.\nTrip Profitability & Reporting\nTrack gross and net margins by trip or flight.\nMonitor trip-related costs including aircraft, catering, transportation, and other operational expenses.\nPrepare monthly, quarterly, and annual expense and financial reports.\nMaintain vendor variance and fixed-cost reports.\nProvide management with clear reporting on expenses, margins, and payments.\nCRM & Systems Management\nKeep HubSpot deal stages and booking information up to date.\nMaintain accurate trip details, pricing, invoicing, and payment status.\nReconcile HubSpot data with Xero and other financial records.\nOrganize financial documents and shared accounting folders.\nProcess Improvement\nBuild and maintain Excel and Google Sheets templates, dashboards, and reporting tools.\nUse formulas, pivot tables, and data validation to improve reporting.\nIdentify opportunities to automate repetitive accounting and reporting tasks.\nImprove processes to reduce manual work and prevent errors.\nRequired Experience & Skills\n3+ years of experience in bookkeeping, accounting operations, or financial analysis.\nStrong hands-on experience with Xero, including reconciliation, expense coding, and reporting.\nExperience reconciling 10+ accounts on a monthly and quarterly basis.\nAdvanced Microsoft Excel and Google Sheets skills, including XLOOKUP/VLOOKUP, INDEX/MATCH, SUMIFS, pivot tables, and data validation.\nExperience handling international payments and foreign currency transactions.\nStrong understanding of financial reporting and account reconciliation.\nFluent English with strong written and verbal communication skills.\nExcellent attention to detail and ability to handle confidential financial information.\nAbility to work independently in a remote environment.\nAvailability during U.S. Eastern Time business hours.\nPreferred Qualifications\nExperience with Convera GlobalPay and international payment workflows.\nExperience with HubSpot or a similar CRM.\nExperience in private aviation, charter, luxury travel, or hospitality.\nExperience working with U.S.-based companies and USD accounting.\nExperience building automated reports or workflows.\nXero Advisor Certification.\nDegree in Accounting, Finance, or a related field.\nRemote & Availability Requirements\nReliable high-speed internet and a dedicated, secure workspace.\nMust be available during 9:00 AM-5:00 PM ET, Monday-Friday.\nOccasional after-hours, weekend, or holiday availability is required for urgent matters such as operator payments, declined cards, or vendor issues affecting active flights.\nMust be reachable by phone and able to respond promptly during urgent situations.\nWhat Success Looks Like\nWithin the first 90 days, you will be expected to learn the company's systems and vendor network, reconcile all 10+ accounts, align HubSpot records with the books, complete a monthly close, and deliver trip-level margin reporting.\nOver time, you will help make the accounting and reporting process faster, more accurate, and more automated while providing leadership with reliable financial information for business decisions.\nInterview Process\nAI 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