{"id":2561770,"url":"https://alion.io/job/pavago-senior-executive-assistant-4","title":"Senior Executive Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":192,"ghost_share":0,"stale_share":0.984,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["AR","BR","CO","MX","CR"],"hiring_countries_total":5,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":106000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2188},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":true},{"name":"ChatGPT","optional":true},{"name":"Copilot","optional":true},{"name":"Gmail","optional":true},{"name":"Google Workspace","optional":true},{"name":"Microsoft Office","optional":true},{"name":"Microsoft Teams","optional":true},{"name":"Monday.com","optional":true},{"name":"Notion","optional":true},{"name":"Outlook","optional":true},{"name":"Trello","optional":true}],"status":"live","first_seen_at":"2026-10-14T20:50:18Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-21T05:02:13Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Senior Executive Assistant (CEO & C-Suite Support) - Remote\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a highly experienced Senior Executive Assistant to serve as a strategic partner to the CEO and executive leadership team. This is a high-impact role responsible for ensuring executives remain organized, focused, and able to operate at their highest level.\nThis goes far beyond traditional administrative support.\nYou’ll manage executive calendars, communications, travel, strategic projects, and cross-functional coordination while serving as a trusted extension of leadership. Success in this role requires exceptional organization, sound judgment, discretion, and the ability to anticipate needs before they arise.\nIf you thrive in fast-paced environments, enjoy supporting senior executives, and take ownership of complex priorities, this role is a strong fit.\nWhat You’ll Own\nExecutive Calendar & Time Management\nManage complex executive calendars across multiple time zones.\nCoordinate internal and external meetings.\nPrioritize schedules while protecting executive focus time.\nResolve scheduling conflicts proactively.\nPrepare meeting agendas, executive briefings, and supporting materials.\nEnsure leadership remains focused on high-impact priorities.\nExecutive Communications\nManage and prioritize executive email communications.\nScreen calls and correspondence on behalf of leadership.\nDraft, edit, and proofread:\nEmails\nReports\nPresentations\nExecutive communications\nServe as a trusted point of contact for internal and external stakeholders.\nMaintain professional, diplomatic, and confidential communication at all times.\nTravel & Logistics Management\nCoordinate domestic and international travel arrangements.\nBook flights, accommodations, transportation, and itineraries.\nPrepare detailed travel schedules and briefing materials.\nHandle last-minute itinerary changes efficiently.\nTrack and reconcile travel expenses.\nProject & Operations Support\nSupport strategic initiatives and executive projects.\nTrack deadlines, deliverables, and action items.\nCoordinate cross-functional teams and stakeholders.\nConduct research and prepare executive summaries.\nAssist leadership with operational and administrative priorities.\nMeeting & Event Coordination\nOrganize:\nExecutive meetings\nLeadership meetings\nBoard meetings\nOff-sites\nCompany events\nPrepare presentations and meeting materials.\nTake meeting notes and distribute action items.\nCoordinate virtual and in-person meeting logistics.\nAdministrative Management\nMaintain confidential records, contracts, and documentation.\nProcess expense reports, invoices, and budget tracking.\nImprove administrative systems and workflows.\nMaintain organized executive files and documentation.\nSupport day-to-day executive office operations.\nWhat Success Looks Like\nExecutive calendars run smoothly with minimal oversight.\nLeadership remains organized, informed, and focused.\nMeetings, projects, and follow-ups stay on schedule.\nTravel and logistics are managed seamlessly.\nConfidential information is handled with professionalism.\nAdministrative processes continue improving as the business grows.\nWhat Makes You a Strong Fit\nYou anticipate executive needs before they arise.\nYou thrive in high-trust environments.\nYou remain calm under pressure and manage competing priorities effectively.\nYou communicate professionally with executives and stakeholders.\nYou solve problems independently and proactively.\nYou maintain exceptional attention to detail while moving quickly.\nRequired Experience & Skills\nExperience\n5+ years of experience as an:\nExecutive Assistant\nSenior Administrative Assistant\nChief of Staff\nExecutive Operations professional\nProven experience supporting:\nCEOs\nFounders\nPresidents\nC-Suite executives\nExperience managing:\nComplex executive calendars\nExecutive communications\nHigh-priority projects\nStrong organizational and project management skills.\nExcellent written and verbal English communication.\nHigh level of professionalism, discretion, and confidentiality.\nAbility to manage multiple priorities in fast-paced environments.\nNice to Have\nBachelor’s degree in Business Administration, Communications, or a related field.\nExperience supporting executives in:\nStartups\nConsulting\nFinance\nLegal\nTechnology\nHigh-growth organizations\nExperience coordinating domestic and international travel.\nExperience preparing executive presentations and reports.\nExperience supporting board members and senior stakeholders.\nTech Stack\nMicrosoft Office Suite\nOutlook\nWord\nExcel\nPowerPoint\nGoogle Workspace\nGmail\nCalendar\nDocs\nSheets\nDrive\nProject Management Tools\nAsana\nMonday.com\nNotion\nTrello\nVideo Conferencing\nZoom\nMicrosoft Teams\nGoogle Meet\nExpense and travel management platforms\nAI productivity tools (ChatGPT, Microsoft Copilot, or similar)\nWhat a Typical Day Looks Like\nReview and prioritize the executive inbox.\nManage calendar requests and scheduling conflicts.\nCoordinate meetings across multiple time zones.\nDraft executive emails, reports, and presentations.\nArrange travel and prepare itineraries.\nTrack strategic initiatives and follow up on action items.\nPrepare executive briefings and meeting materials.\nCoordinate with internal and external stakeholders.\nImprove administrative workflows and processes.\nIn short: You’ll ensure executives stay organized, informed, and focused by managing priorities, communications, projects, and operations with exceptional precision.\nKey Metrics for Success (KPIs)\nExecutive calendar accuracy and scheduling efficiency.\nInbox and communication responsiveness.\nOn-time completion of executive projects and follow-ups.\nTravel planning accuracy and efficiency.\nExecutive satisfaction and stakeholder feedback.\nAdministrative process improvements.\nAccuracy of documentation and reporting.\nWhy This Role Stands Out\nDirect partnership with executive leadership.\nHigh ownership and visibility across the business.\nOpportunity to influence operations and executive effectiveness.\nExposure to strategic planning, cross-functional initiatives, and decision-making.\nFully remote role with long-term growth opportunities.\nCareer progression into:\nExecutive Operations Manager\nChief of Staff\nDirector of Operations\nBusiness Operations Leader\nInterview Process\nApplication Review\n Spark Hire Intro Video (3-5 minutes)\nClient Interview\nOffer & Onboarding\nWhat Happens After You Apply\nAfter submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3-5 minute Intro Video. This is the first step in our hiring process and can be completed whenever it’s convenient for you.\nInstead of multiple initial screening calls, you’ll have one opportunity to introduce yourself, discuss your executive support experience, and highlight how you’ve managed executive calendars, communications, travel, projects, and confidential priorities. You’ll also have the opportunity to explain how you’ve improved executive workflows, supported leadership teams, and used AI productivity tools to work more efficiently. Your video will be reviewed by the hiring team before moving to the client interview.\nYou can record your video as many times as you’d like before submitting it-only your final version will be reviewed.\nPlease keep an eye on both your inbox and spam folder for your Spark Hire invitation after applying.\nApply Now\nIf you’re passionate about supporting executives, managing complex priorities, and helping leadership operate at their highest level, we’d love to hear from you. Apply today and become a trusted strategic partner to executive leadership.","description_format":"text","description_chars":7661,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Company events","Growth opportunities"],"hiring_locations":[{"name":"Argentina","iso":"AR","kind":"country"},{"name":"Brazil","iso":"BR","kind":"country"},{"name":"Colombia","iso":"CO","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Costa Rica","iso":"CR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-14T20:50:18Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":6,"expected_fill_days":32,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand,attention"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/pavago-senior-executive-assistant-4","json_url":"https://alion.io/job/pavago-senior-executive-assistant-4.json","meta":{"generated_at":"2026-10-21T07:18:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10336,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-senior-executive-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-senior-executive-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-senior-executive-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-senior-executive-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-senior-executive-assistant-4"}]}