{"id":1148488,"url":"https://alion.io/job/pavago-senior-executive-assistant-ceo-c-suite-support-remote-2","title":"Senior Executive Assistant (CEO & C-Suite Support) - Remote","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":true,"is_intermediary":false,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":145,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["SV","HN","PA"],"hiring_countries_total":3,"salary":null,"salary_estimate":{"min_usd":78000,"max_usd":184000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":800},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":true},{"name":"Gmail","optional":true},{"name":"Google Workspace","optional":true},{"name":"Microsoft Office","optional":true},{"name":"Microsoft Teams","optional":true},{"name":"Monday.com","optional":true},{"name":"Notion","optional":true},{"name":"Outlook","optional":true},{"name":"Trello","optional":true}],"status":"live","first_seen_at":"2026-09-23T16:33:41Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T12:02:14Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Senior Executive Assistant (CEO & C-Suite Support) - Remote\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a Senior Executive Assistant to provide high-level strategic and operational support to the CEO and executive leadership team.\nThis is not a traditional administrative role.\nYou’ll serve as a trusted partner to senior leadership by managing executive operations, coordinating complex schedules, streamlining communication, and ensuring high-priority initiatives move forward efficiently.\nYou’ll work closely with executives, internal teams, clients, and external stakeholders to keep operations running smoothly while enabling leadership to focus on strategic growth.\nIf you’re proactive, resourceful, highly organized, and thrive in fast-paced environments, this role is a strong fit.\nWhat You’ll Own\nExecutive Calendar & Time Management\nManage complex executive calendars across multiple time zones.\nCoordinate internal and external meetings.\nPrioritize schedules to maximize executive productivity.\nResolve scheduling conflicts proactively.\nPrepare meeting agendas, briefing materials, and executive summaries.\nProtect executive focus time while balancing shifting priorities.\nExecutive Communications\nManage and prioritize executive inboxes and communications.\nScreen calls and correspondence on behalf of leadership.\nDraft, edit, and proofread:\nEmails\nReports\nPresentations\nExecutive communications\nServe as a primary point of contact for internal and external stakeholders.\nMaintain professionalism, discretion, and confidentiality in all communications.\nTravel & Logistics Management\nCoordinate domestic and international travel arrangements.\nBook flights, accommodations, transportation, and itineraries.\nPrepare comprehensive travel plans and briefing documents.\nManage last-minute travel changes and scheduling adjustments.\nTrack and reconcile travel-related expenses.\nProject & Executive Operations Support\nSupport strategic initiatives and executive projects.\nTrack deliverables, deadlines, and action items.\nCoordinate cross-functional teams and stakeholder communication.\nConduct research and prepare executive summaries.\nAssist leadership with operational planning and administrative priorities.\nMeeting & Event Coordination\nOrganize executive meetings, board meetings, off-sites, and company events.\nPrepare presentations, reports, and briefing materials.\nRecord meeting notes and distribute action items.\nCoordinate virtual and in-person meeting logistics.\nEnsure follow-through on executive priorities and commitments.\nAdministrative Operations\nMaintain confidential records, contracts, and documentation.\nProcess expense reports, invoicing, and budget tracking.\nOrganize executive documentation and filing systems.\nImprove administrative processes and operational workflows.\nSupport executive office operations with accuracy and efficiency.\nWhat Success Looks Like\nExecutive calendars run smoothly with minimal oversight.\nMeetings, priorities, and strategic projects remain organized and on schedule.\nLeadership receives proactive, timely, and reliable support.\nTravel and logistics are coordinated seamlessly.\nConfidential information is handled with the highest level of professionalism.\nAdministrative systems become increasingly efficient and scalable.\nWhat Makes You a Strong Fit\nHighly organized with exceptional attention to detail.\nProactive and resourceful with a strong ownership mindset.\nExcellent written and verbal English communication skills.\nCalm under pressure and capable of managing competing priorities.\nStrong problem-solving and decision-making abilities.\nProfessional, trustworthy, and highly discreet.\nComfortable working independently in a remote environment.\nRequired Experience & Skills\nExperience\n5+ years of experience as an:\nExecutive Assistant\nSenior Administrative Assistant\nChief of Staff\nExecutive Operations professional\nProven experience supporting:\nCEOs\nFounders\nPresidents\nC-Suite executives\nExperience managing complex calendars, executive communications, and high-priority projects.\nStrong organizational and project management skills.\nExcellent written and verbal English communication skills.\nHigh level of professionalism, discretion, and confidentiality.\nAbility to manage multiple priorities in fast-paced environments.\nNice to Have\nBachelor’s degree in:\nBusiness Administration\nCommunications\nRelated field\nExperience supporting leadership in:\nStartups\nConsulting\nFinance\nLegal\nTechnology\nHigh-growth organizations\nExperience coordinating domestic and international travel.\nExperience preparing executive presentations and reports.\nExperience working with board members and senior stakeholders.\nTools & Platforms\nMicrosoft Office Suite\nOutlook\nWord\nExcel\nPowerPoint\nGoogle Workspace\nGmail\nCalendar\nDocs\nSheets\nDrive\nProject management platforms such as:\nAsana\nMonday.com\nNotion\nTrello\nVideo conferencing platforms:\nZoom\nMicrosoft Teams\nGoogle Meet\nExpense and travel management tools\nWhat a Typical Day Looks Like\nManage executive calendars and scheduling priorities.\nCoordinate meetings across multiple time zones.\nOrganize executive communications and inbox management.\nPrepare presentations, reports, and meeting materials.\nCoordinate domestic and international travel.\nTrack strategic initiatives and follow up on action items.\nSupport leadership with operational and administrative priorities.\nImprove executive support workflows and organizational processes.\nIn short: You’ll serve as the operational backbone for executive leadership, ensuring priorities stay on track, communication flows seamlessly, and executives can focus on driving the business forward.\nKey Metrics for Success (KPIs)\nExecutive calendar accuracy and scheduling efficiency.\nTimely completion of executive priorities and follow-ups.\nQuality and responsiveness of executive communications.\nSuccessful coordination of meetings, travel, and logistics.\nAdministrative process improvements.\nLeadership satisfaction and operational reliability.\nAccuracy and confidentiality of executive documentation.\nWhy This Role Stands Out\nTrusted partnership with executive leadership.\nHigh visibility across strategic business initiatives.\nOpportunity to influence operational excellence at the executive level.\nDiverse responsibilities spanning executive support, operations, and project coordination.\nFully remote role with long-term growth opportunities.\nCareer progression into:\nChief of Staff\nExecutive Operations Manager\nOperations Director\nBusiness Operations Lead\nInterview Process\nApplication Review\n Spark Hire Intro Video (3-5 minutes)\nClient Interview\nOffer & Onboarding\nWhat Happens After You Apply\nAfter submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3-5 minute Intro Video. This is the first step in our hiring process and can be completed whenever it’s convenient for you.\nInstead of multiple initial screening calls, you’ll have one opportunity to introduce yourself, discuss your experience supporting executives, managing complex calendars, coordinating high-priority projects, handling confidential information, and helping senior leaders stay organized and productive. Your video will be reviewed by the hiring team before moving to the client interview.\nYou can record your video as many times as you’d like before submitting it-only your final version will be reviewed.\nPlease keep an eye on both your inbox and spam folder for your Spark Hire invitation after applying.\nApply Now\nIf you’re passionate about executive support, thrive in high-accountability environments, and enjoy helping senior leaders operate at their best, we’d love to hear from you. Apply today and become a trusted partner to executive leadership in a growing organization.","description_format":"text","description_chars":7829,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Company events","Growth opportunities"],"hiring_locations":[{"name":"El Salvador","iso":"SV","kind":"country"},{"name":"Honduras","iso":"HN","kind":"country"},{"name":"Panama","iso":"PA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-23T16:33:41Z"}],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.379,"p_room":1,"age_days":0,"expected_fill_days":28,"reasons":["conf:0","agency","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/pavago-senior-executive-assistant-ceo-c-suite-support-remote-2","json_url":"https://alion.io/job/pavago-senior-executive-assistant-ceo-c-suite-support-remote-2.json","meta":{"generated_at":"2026-09-24T12:51:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}