{"id":2098273,"url":"https://alion.io/job/pavago-transaction-coordinator-4","title":"Transaction Coordinator","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":186,"ghost_share":0,"stale_share":0.989,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":16000,"max_usd":29000,"period":"year","method":"role_country_seniority_unknown","sample_n":78},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-08T17:32:31Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-12T08:51:59Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Transaction Coordinator - California Real Estate & Compliance | Remote\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours\nIndustry: Residential Real Estate\nAbout the Role\nAt Pavago, one of our clients is hiring a detail-oriented Transaction Coordinator to manage the administrative, documentation, and compliance side of California residential real estate transactions.\nYou’ll support agents from the time a purchase agreement is executed through the close of escrow, ensuring transaction files remain organized, deadlines are tracked, required documents are completed, and all parties stay informed.\nThis is an operations-focused role requiring strong organization, attention to detail, and the ability to confidently manage multiple transactions at different stages.\nWhat You’ll Own\nTransaction & File Management\nOpen and manage transaction files from executed purchase agreement through close of escrow\nReview contracts, addenda, disclosures, and supporting documentation for completeness\nMaintain accurate transaction files according to brokerage recordkeeping and compliance requirements\nPrepare and organize documents for review, approval, and signature\nKeep transaction records current throughout the entire contract-to-close process\nManage multiple active files while maintaining accuracy and organization\nDeadlines & California Compliance\nTrack critical transaction deadlines, including:\nContingency periods\nInspection windows\nLoan contingencies\nAppraisal contingencies\nClose-of-escrow dates\nProactively alert agents when action is required\nCollect and confirm required California disclosure forms and transaction documents\nHelp ensure files meet California and brokerage compliance requirements\nIdentify missing, incomplete, or incorrect documentation before it creates delays\nFollow up on outstanding compliance items until resolved\nCommunication & Coordination\nServe as a coordination point between:\nReal estate agents\nEscrow and title officers\nLenders\nClients\nVendors\nOther transaction parties\nKeep relevant stakeholders informed about transaction progress\nCommunicate outstanding requirements and upcoming deadlines\nFollow up on pending documents, signatures, and approvals\nHelp resolve administrative bottlenecks that could delay closing\nKeep transactions moving smoothly from contract through close\nDocuments & Transaction Support\nPrepare and route documents for electronic signature\nUse platforms such as DocuSign, DocuSign Rooms, Dotloop, or similar systems\nCoordinate home warranty orders when required\nTrack repair documentation and related transaction items\nAssist with vendor scheduling and coordination\nSupport agents with administrative needs related to active transactions\nMaintain accurate records throughout each transaction\nRequirements\n1-3+ years of experience as a Transaction Coordinator, Escrow Assistant, or in a similar real estate transaction-support role\nWorking knowledge of California residential real estate transactions\nFamiliarity with California contracts, timelines, and disclosure requirements\nStrong understanding of the transaction process from executed contract through close of escrow\nExperience managing multiple transactions, files, and deadlines simultaneously\nExperience with transaction-management and electronic-signature platforms\nStrong organizational and time-management skills\nExceptional attention to detail\nExcellent written and verbal communication skills\nAbility to proactively monitor deadlines and follow up on outstanding items\nAbility to work independently without constant supervision\nNice to Have\nExperience supporting multiple real estate agents or an entire brokerage team\nExperience with DocuSign Rooms, Dotloop, or similar transaction-management platforms\nFamiliarity with California disclosures such as:\nTDS\nNHD\nSPQ\nAVID\nExperience coordinating with escrow/title companies and lenders\nPrevious experience in a real estate brokerage or transaction-coordination environment\nTools & Platforms\nDocuSign | DocuSign Rooms | Dotloop | Transaction Management Platforms | Electronic Signature Tools | Real Estate Documentation Systems | Email & Scheduling Tools\nWhat Makes You a Strong Fit\nYou’ll likely thrive in this role if you:\nAre exceptionally organized and comfortable managing multiple deadlines\nUnderstand the importance of accuracy in California real estate transactions\nQuickly notice missing, incomplete, or incorrect information\nProactively follow up instead of waiting to be reminded\nCommunicate professionally with agents, clients, lenders, and escrow/title partners\nAre comfortable working with contracts, disclosures, and transaction documents\nCan remain calm while several transactions are moving simultaneously\nTake ownership of your files from contract through closing\nCan work independently in a remote environment\nUnderstand that small documentation errors can create significant transaction or compliance issues\nWhat a Typical Day Looks Like\nYou may start by reviewing active transactions and identifying upcoming contingencies, inspection deadlines, outstanding disclosures, or documents requiring signatures.\nThroughout the day, you’ll communicate with agents, lenders, escrow/title officers, and clients; route documents for electronic signature; update transaction files; follow up on missing paperwork; and make sure upcoming deadlines are clearly communicated.\nIn short: you keep every transaction organized, compliant, and moving from signed contract through close of escrow.\nKey Metrics for Success\nAccuracy and completeness of transaction files\nOn-time tracking of transaction deadlines\nCompletion of required California disclosures\nNumber of missing or outstanding documents\nTimeliness of follow-ups\nAccuracy of electronic-signature routing\nBrokerage compliance readiness\nSuccessful coordination with agents, lenders, and escrow/title partners\nReduction in preventable transaction delays\nAbility to manage multiple concurrent transactions accurately\nSuccessful contract-to-close execution\nInterview Process\nInitial Application\nSpark Hire One-Way Video Interview\nInitial Screening with Pavago\nClient Interview\nFinal Selection & Onboarding\nSpark Hire Video Interview - Required\nAs part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.\nAfter completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.\nCompletion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.\nApply Now\nIf you’re an experienced Real Estate Transaction Coordinator or Escrow Assistant with knowledge of California residential transactions, contracts, disclosures, compliance, and contract-to-close coordination, we’d love to hear from you.\nApply today if you’re organized, proactive, detail-oriented, and confident managing multiple transactions from executed agreement through closing.\n#TransactionCoordinator #RealEstateTransactionCoordinator #CaliforniaRealEstate #RealEstateOperations #Escrow #EscrowAssistant #RealEstateCompliance #DocuSign #Dotloop #TransactionManagement #RealEstateJobs #RemoteRealEstate #RemoteJobs\n#LI-AG1","description_format":"text","description_chars":7275,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Residential Real Estate","Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-08T17:32:31Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":3,"expected_fill_days":28,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/pavago-transaction-coordinator-4","json_url":"https://alion.io/job/pavago-transaction-coordinator-4.json","meta":{"generated_at":"2026-10-12T14:07:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22236,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-transaction-coordinator-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-transaction-coordinator-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-transaction-coordinator-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-transaction-coordinator-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-transaction-coordinator-4"}]}