{"id":951138,"url":"https://alion.io/job/pavago-virtual-assistant-13","title":"Virtual Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":76,"open_postings":186,"ghost_share":0,"stale_share":0.973,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Marketing","role_family":"Marketing","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PE"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Dropbox","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Notion","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Trello","optional":false},{"name":"HubSpot","optional":true},{"name":"QuickBooks","optional":true},{"name":"Salesforce","optional":true},{"name":"Xero","optional":true},{"name":"Zoho CRM","optional":true}],"status":"live","first_seen_at":"2026-09-15T00:00:00Z","employer_posted_date":"2026-09-15","last_verified_at":"2026-11-14T12:52:11Z","board_verified":true,"closed_at":null,"days_open":60,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":60},"description":"Virtual Assistant (VA) - Remote\nExecutive Support | Administrative Support | CRM Management | Operations Coordination\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Client Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a Virtual Assistant (VA) to provide dependable administrative and operational support across multiple business functions.\nThis is a high-ownership role where you’ll manage schedules, coordinate communication, maintain CRM systems, organize documentation, and support day-to-day operations. You’ll help ensure priorities stay organized, deadlines are met, and nothing falls through the cracks.\nIf you’re proactive, detail-oriented, tech-savvy, and enjoy supporting growing businesses behind the scenes, this is an excellent opportunity to build a long-term remote career.\nWhat You’ll Own\nAdministrative Support\nManage calendars and schedule meetings using Google Calendar and Microsoft Outlook.\nDraft professional emails, memos, and business documents.\nPrepare meeting agendas, notes, and follow-up action items.\nKeep schedules organized and ensure priorities remain on track.\nData & Document Management\nMaintain accurate records in spreadsheets, CRM systems, and project management tools.\nOrganize digital files using:\nGoogle Drive\nDropbox\nMicrosoft SharePoint\nPrepare reports, summaries, and documentation for leadership and clients.\nResearch & Task Execution\nConduct online research on competitors, vendors, market trends, and business topics.\nCompile findings into organized summaries and presentations.\nSupport special projects and ad hoc operational requests.\nExecute tasks independently with minimal supervision.\nCustomer & Vendor Support\nRespond to basic client inquiries or route requests appropriately.\nCommunicate with vendors and follow up on outstanding items.\nCoordinate communication between stakeholders.\nHelp maintain professional client and vendor relationships.\nOperations & Project Support\nAssist with invoicing and expense tracking.\nSupport light bookkeeping activities when required.\nMaintain project trackers using:\nAsana\nTrello\nNotion\nMonday.com\nKeep operational systems organized and up to date.\nRequirements\nMust-Have Qualifications\nExperience\n1-2 years of experience in:\nVirtual Assistant roles\nAdministrative Support\nExecutive Support\nRemote Operations\nCore Skills\nStrong proficiency with:\nGoogle Workspace\nMicrosoft Office\nExcellent written and verbal English communication skills.\nStrong organizational and time-management skills.\nAbility to work independently in a remote environment.\nReliable internet connection and professional remote workspace.\nNice-to-Have\nExperience using CRM platforms such as:\nHubSpot\nSalesforce\nZoho CRM\nFamiliarity with:\nQuickBooks\nXero\nExperience supporting:\nStartups\nEntrepreneurs\nRemote teams\nExperience managing multiple executives or clients simultaneously.\nTools & Technologies\nGoogle Workspace\nMicrosoft Office\nGoogle Calendar\nMicrosoft Outlook\nHubSpot\nSalesforce\nZoho CRM\nAsana\nTrello\nNotion\nMonday.com\nQuickBooks\nXero\nWhat Makes You a Strong Fit\nHighly organized with exceptional attention to detail.\nStrong written and verbal communicator.\nQuick learner who adapts easily to new tools.\nReliable, proactive, and self-managed.\nComfortable managing multiple priorities simultaneously.\nStrong follow-through and ownership mindset.\nPassionate about keeping operations organized and efficient.\nWhat a Typical Day Looks Like\nReview calendars, inboxes, and daily priorities.\nSchedule meetings and respond to emails.\nUpdate CRM records and operational documents.\nPrepare reports, summaries, and presentations.\nConduct research for ongoing projects.\nFollow up with vendors, clients, and internal stakeholders.\nUpdate project management tools and organize outstanding tasks.\nIn short: You keep operations running smoothly by staying organized, communicating proactively, and ensuring nothing falls through the cracks.\nKey Metrics for Success (KPIs)\nTask accuracy and on-time completion\nCalendar and inbox management efficiency\nClient and stakeholder satisfaction\nOrganization and accuracy of records\nResponsiveness during working hours\nTimely completion of follow-ups and administrative tasks\nWhy This Role Stands Out\nFully remote work environment.\nHigh ownership across multiple business functions.\nExposure to operations, administration, and executive support.\nOpportunity to work closely with growing businesses.\nSupportive, collaborative remote culture.\nCareer growth into:\nExecutive Assistant\nOperations Coordinator\nProject Coordinator\nOperations Manager\nInterview Process\nInitial Phone Screen\n Spark Hire Intro Video (3-5 minutes)\nPractical Assessment (Calendar, Inbox, or Research Task)\nFinal Client Interview\nOffer & Background Verification\nWhat Happens After You Apply\nRight after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the next step that completes your application and can be recorded whenever it’s convenient for you.\nInstead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps the hiring team evaluate your communication style early, making future interviews more meaningful while reducing unnecessary interview rounds.\nDon’t overthink it-you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.\nPlease keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.\nApply Now\nIf you’re a proactive, detail-oriented Virtual Assistant who enjoys supporting teams, improving organization, and keeping business operations running efficiently, we’d love to hear from you. 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