{"id":1158019,"url":"https://alion.io/job/pavago-virtual-assistant-14","title":"Virtual Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":true,"is_intermediary":false,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":145,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","hiring_geo_confidence":"structured","locations":["Panama"],"countries":["PA"],"hiring_countries":["PA"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":97000,"period":"year","method":"role_country_seniority_unknown","sample_n":14},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Dropbox","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Notion","optional":false},{"name":"SharePoint","optional":false},{"name":"Trello","optional":false},{"name":"QuickBooks","optional":true},{"name":"Xero","optional":true}],"status":"live","first_seen_at":"2026-09-23T22:23:05Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T07:12:56Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Virtual Assistant - Executive Support, CRM & Operations\nFull-Time | Remote | U.S. Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations.\nThis is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure nothing falls through the cracks.\nYou’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team.\nWhat You’ll Do\nExecutive & Administrative Support\nManage calendars, meetings, and scheduling across time zones\nOrganize inboxes, flag priorities, and draft professional emails\nPrepare meeting notes, documents, and presentations\nTrack action items, deadlines, and follow-ups\nCRM & Data Management\nMaintain accurate records in HubSpot, Salesforce, Zoho, or similar CRMs\nUpdate spreadsheets using Google Sheets and Microsoft Excel\nKeep client, lead, and operational data clean and organized\nManage files across Google Drive, Dropbox, or SharePoint\nOperations & Project Support\nMaintain task and project trackers in Asana, Trello, Notion, or Monday.com\nCoordinate with clients, vendors, and internal stakeholders\nSupport invoicing, expense tracking, and light bookkeeping when needed\nFollow up on outstanding tasks and ensure deadlines are met\nResearch & Communication\nConduct research on vendors, competitors, markets, and business needs\nTurn findings into clear summaries or reports\nRespond to routine client and vendor communication\nSupport ad hoc projects and operational requests\nWhat We’re Looking For\n1-2+ years of Virtual Assistant, Executive Assistant, administrative, or operations experience\nStrong proficiency with Google Workspace and Microsoft Office\nExperience managing calendars, inboxes, documents, and spreadsheets\nExcellent written and verbal English communication\nStrong organization, time management, and attention to detail\nAbility to manage multiple priorities independently\nReliable internet and availability during U.S. business hours\nNice to Have\nExperience with HubSpot, Salesforce, or Zoho\nFamiliarity with QuickBooks or Xero\nExperience supporting founders, executives, startups, or remote teams\nExperience managing multiple clients or executives\nFamiliarity with project management tools such as Asana, Trello, Notion, or Monday.com\nWhat Success Looks Like\nTasks and follow-ups completed accurately and on time\nNo missed meetings or scheduling conflicts\nClean and up-to-date CRM and operational records\nFast, professional communication\nOrganized calendars, inboxes, documents, and workflows\nLeadership can confidently rely on your follow-through\nWhy Join?\nFully remote opportunity\nHigh ownership and autonomy\nExposure to multiple areas of business operations\nWork directly with executives and growing companies\nCareer growth into Executive Assistant, Project Coordinator, or Operations Manager roles\nInterview Process\nApplication Review\nSpark Hire Intro Video\nPavago Recruiter Interview\nClient Interview\nOffer & Onboarding\nWhat Happens After You Apply\nQualified candidates will receive a Spark Hire invitation to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage.\nPlease check your inbox and spam/junk folder for the invitation.\nApply Now\nIf you’re organized, proactive, reliable, and strong at execution and follow-through, we’d love to hear from you.\n#VirtualAssistant #ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #RemoteJobs #CRM #ExecutiveSupport #RemoteWork #Operations #Pavago","description_format":"text","description_chars":3731,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Panama","iso":"PA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-23T22:23:05Z"}],"liveness":{"score":25,"band":"fade","label":"Fading","p_open":1,"p_active":0.25,"p_room":1,"age_days":0,"expected_fill_days":28,"reasons":["conf:0","agency","stale_co","evergreen","wave","velocity","win:early","comp:brand"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/pavago-virtual-assistant-14","json_url":"https://alion.io/job/pavago-virtual-assistant-14.json","meta":{"generated_at":"2026-09-24T08:42:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}