{"id":2645463,"url":"https://alion.io/job/pavago-virtual-assistant-15","title":"Virtual Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":76,"open_postings":192,"ghost_share":0,"stale_share":0.974,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["HN"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Calendar","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Asana","optional":true},{"name":"Dropbox","optional":true},{"name":"Google Drive","optional":true},{"name":"Monday.com","optional":true},{"name":"Notion","optional":true},{"name":"QuickBooks","optional":true},{"name":"SharePoint","optional":true},{"name":"Trello","optional":true},{"name":"Xero","optional":true}],"status":"live","first_seen_at":"2026-10-15T19:53:28Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-16T02:47:27Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Virtual Assistant (VA) - Admin Support, CRM & Scheduling | Remote | U.S. Hours\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Client Business Hours\nAbout the Role\nAt Pavago, one of our clients is hiring a dependable and highly organized Virtual Assistant (VA) to provide day-to-day administrative and operational support.\nThis is a hands-on support role for someone who enjoys keeping calendars, communication, records, tasks, and projects organized. You’ll work across scheduling, CRM management, research, documentation, vendor coordination, and general business operations.\nIf you’re proactive, detail-oriented, tech-savvy, and reliable, this role is a strong fit.\nWhat You’ll Own\nAdministrative & Executive Support\nKeep daily administrative workflows organized and moving.\nYou’ll:\nManage calendars and schedule meetings\nCoordinate appointments across multiple time zones\nMonitor scheduling conflicts and make adjustments\nDraft and send professional emails, memos, and documents\nPrepare meeting notes and action items\nTrack follow-ups and outstanding tasks\nSupport general administrative requests\nTools may include:\nGoogle Calendar\nMicrosoft Outlook\nGoogle Workspace\nMicrosoft Office\nCRM & Data Management\nMaintain accurate and organized business records.\nYou’ll:\nUpdate customer and contact information\nMaintain CRM records and pipeline data\nEnter and clean data\nUpdate spreadsheets and trackers\nOrganize notes and activity records\nEnsure information remains accurate and up to date\nExperience with platforms such as HubSpot, Salesforce, or Zoho CRM is a plus.\nDocument & File Management\nMaintain organized digital records and documentation.\nYou’ll:\nOrganize folders and documents\nMaintain consistent file naming and storage\nPrepare reports, summaries, and business documents\nKeep important information easy to locate\nSupport document formatting and organization\nTools may include:\nGoogle Drive\nDropbox\nMicrosoft SharePoint\nResearch & Task Execution\nSupport leadership and teams with research and ad hoc projects.\nYou’ll:\nConduct online research\nResearch competitors, vendors, products, or market information\nOrganize findings into clear summaries\nPrepare spreadsheets, reports, or presentations\nComplete recurring and one-off administrative tasks\nSupport small projects through completion\nCustomer & Vendor Coordination\nHelp maintain smooth communication with external stakeholders.\nYou’ll:\nRespond to basic customer or client inquiries\nRoute requests to the appropriate team member\nCommunicate professionally with vendors\nFollow up on outstanding requests and deliverables\nTrack open items until completion\nMaintain clear communication records\nOperations & Project Support\nSupport everyday operational workflows, including:\nUpdating project trackers\nTracking deadlines and deliverables\nFollowing up with team members\nAssisting with invoicing and expense tracking\nSupporting light bookkeeping when required\nMaintaining task and project documentation\nTools may include:\nAsana\nTrello\nNotion\nMonday.com\nWhat Makes You a Strong Fit\nYou:\nAre highly organized and detail-oriented\nCommunicate clearly in writing and verbally\nFollow through without requiring constant reminders\nCan manage several priorities simultaneously\nLearn new software and systems quickly\nTake initiative when something needs attention\nAre comfortable working independently\nMaintain professionalism with clients and stakeholders\nCan adapt quickly when priorities change\nRequired Experience & Skills\n1-2+ years of experience in:\nVirtual assistance\nAdministrative support\nExecutive support\nRemote operations\nStrong proficiency with:\nGoogle Workspace\nMicrosoft Office\nExperience with calendar and scheduling management\nStrong written and verbal English communication\nExcellent organization and time-management skills\nStrong attention to detail\nAbility to work independently in a remote environment\nAbility to manage multiple tasks and deadlines\nReliable high-speed internet and professional remote work setup\nAvailability during U.S. business hours\nNice to Have\nExperience with:\nHubSpot\nSalesforce\nZoho CRM\nQuickBooks\nXero\nAsana\nTrello\nNotion\nMonday.com\nGoogle Drive\nDropbox\nSharePoint\nAdditional experience supporting:\nFounders or executives\nStartups\nEntrepreneurs\nU.S.-based businesses\nRemote or distributed teams\nMultiple clients or stakeholders\nWhat a Typical Day Looks Like\nYou might:\nReview the inbox and calendar for urgent priorities\nSchedule meetings and resolve calendar conflicts\nDraft and respond to emails\nUpdate CRM records and spreadsheets\nOrganize files and documents\nPrepare reports or presentations\nResearch vendors, competitors, or business information\nFollow up with clients or vendors\nUpdate project management tools\nTrack outstanding tasks and deadlines\nSupport ad hoc requests from leadership\nIn short: You ensure daily operations stay organized, communication remains timely, and nothing falls through the cracks.\nKey Metrics for Success\nTask accuracy and on-time completion\nCalendar and scheduling accuracy\nResponsiveness during working hours\nCRM and data accuracy\nClean and organized documentation\nTimely completion of follow-ups\nClient and stakeholder satisfaction\nReliability and consistency of administrative support\nWhy This Role Stands Out\nBroad exposure to business operations\nOpportunity to work closely with U.S.-based businesses and leadership\nHigh ownership over day-to-day execution\nFully remote work environment\nExposure to modern CRM, productivity, and project management tools\nStrong career progression into:\nSenior Virtual Assistant\nExecutive Assistant\nProject Coordinator\nOperations Coordinator\nOperations Manager\nInterview Process\nInitial Phone Screen\nSpark Hire Intro Video\nVideo Interview with Pavago Recruiter\nPractical Task - Calendar/inbox management or research scenario\nClient Interview\nOffer & Background Verification\nApply Now\nIf you:\nAre highly organized and dependable\nEnjoy supporting teams and keeping operations running smoothly\nHave strong administrative, scheduling, and communication skills\nLearn new systems quickly\nTake ownership and follow through consistently\nThis is a strong opportunity to become a trusted support partner for a growing business while developing your career in administration and operations.\n#VirtualAssistant #RemoteVA #AdministrativeAssistant #AdminSupport #ExecutiveSupport #CRM #RemoteJobs #OperationsSupport #RemoteWork #VirtualAssistantJobs","description_format":"text","description_chars":6402,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Honduras","iso":"HN","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & 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