{"id":3029472,"url":"https://alion.io/job/pavago-virtual-assistant-16","title":"Virtual Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":193,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Marketing","role_family":"Marketing","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["SV"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Dropbox","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false},{"name":"HubSpot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Notion","optional":false},{"name":"Salesforce","optional":false},{"name":"SharePoint","optional":false},{"name":"Trello","optional":false},{"name":"Zoho CRM","optional":false},{"name":"QuickBooks","optional":true},{"name":"Xero","optional":true}],"status":"live","first_seen_at":"2026-10-21T19:58:58Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-30T15:07:49Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Virtual Assistant (Executive Support & Operations) - Remote\nExecutive Support | CRM Management | Operations Coordination\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours (flexible based on client needs)\nAbout the Role\nAt Pavago, one of our clients is hiring a Virtual Assistant (VA) to provide high-quality executive, administrative, and operational support across multiple business functions.\nThis is more than a traditional administrative role. You’ll serve as a trusted execution partner-managing schedules, organizing communication, maintaining CRM systems, coordinating projects, and ensuring daily operations run smoothly.\nIf you’re highly organized, proactive, detail-oriented, and enjoy helping leaders stay focused while keeping operations on track, this role is built for you.\nWhat You’ll Own\nExecutive & Administrative Support\nManage calendars, meetings, and scheduling across multiple time zones.\nOrganize inboxes, prioritize emails, and flag urgent items.\nDraft professional emails, documents, and internal communications.\nPrepare meeting agendas, notes, and follow-up action items.\nEnsure deadlines, priorities, and commitments remain organized.\nCRM & Data Management\nMaintain accurate records across CRM platforms, including:\nHubSpot\nSalesforce\nZoho CRM\nSimilar systems\nUpdate spreadsheets and operational databases.\nMaintain organized digital files using:\nGoogle Drive\nDropbox\nMicrosoft SharePoint\nEnsure information remains accurate, organized, and up to date.\nResearch & Task Execution\nConduct research on:\nCompetitors\nVendors\nMarket trends\nBusiness opportunities\nPrepare organized summaries, reports, and presentations.\nSupport special projects and operational initiatives.\nComplete ad hoc tasks independently with minimal supervision.\nClient, Vendor & Communication Support\nRespond to client inquiries or route requests appropriately.\nFollow up with vendors and stakeholders regarding outstanding items.\nMaintain professional communication across all interactions.\nHelp strengthen client and vendor relationships through timely follow-up.\nOperations & Project Coordination\nSupport invoicing, expense tracking, and light bookkeeping (when required).\nMaintain project trackers using:\nAsana\nTrello\nNotion\nMonday.com\nMonitor task progress and ensure operational workflows remain organized.\nAssist with day-to-day operational coordination across teams.\nRequirements\nMust-Have Qualifications\nExperience\n1-2 years of experience in:\nVirtual Assistant roles\nAdministrative support\nExecutive support\nOperations coordination\nCore Skills\nStrong proficiency with:\nGoogle Workspace\nMicrosoft Office\nExcellent written and verbal English communication skills.\nStrong organizational and time-management abilities.\nAbility to work independently in a remote environment.\nReliable high-speed internet connection and professional home office setup.\nNice to Have\nExperience using CRM platforms such as:\nHubSpot\nSalesforce\nZoho CRM\nFamiliarity with:\nQuickBooks\nXero\nExperience supporting:\nFounders\nStartups\nRemote teams\nExperience managing multiple executives or clients simultaneously.\nTools & Technologies\nGoogle Workspace\nMicrosoft Office\nHubSpot\nSalesforce\nZoho CRM\nGoogle Drive\nDropbox\nMicrosoft SharePoint\nAsana\nTrello\nNotion\nMonday.com\nQuickBooks (Preferred)\nXero (Preferred)\nWhat Makes You a Strong Fit\nHighly organized with exceptional attention to detail.\nProactive and capable of working with minimal supervision.\nStrong communicator who writes and speaks professionally.\nExcellent multitasker who keeps priorities organized.\nReliable, accountable, and consistent with follow-through.\nPassionate about supporting executives and improving operational efficiency.\nWhat a Typical Day Looks Like\nReview calendars, inboxes, and daily priorities.\nSchedule meetings and coordinate across multiple time zones.\nUpdate CRM records and organize operational documentation.\nPrepare reports, summaries, and presentations.\nConduct research for ongoing projects.\nFollow up with vendors, clients, and internal stakeholders.\nReview outstanding tasks and prepare priorities for the following day.\nIn short: You keep operations organized, communication flowing, and executives focused by ensuring every detail is handled accurately and efficiently.\nKey Metrics for Success (KPIs)\nTasks completed accurately and on time.\nZero missed meetings or scheduling conflicts.\nFast and professional communication response times.\nAccurate and up-to-date CRM records and documentation.\nPositive client and stakeholder feedback.\nConsistent organization across projects and operational systems.\nWhy This Role Stands Out\nHigh ownership and autonomy.\nBroad exposure to executive support, operations, and business coordination.\nOpportunity to work closely with leadership.\nFully remote work environment.\nClear career progression into:\nExecutive Assistant\nOperations Coordinator\nProject Coordinator\nOperations Manager\nInterview Process\nInitial Phone Screen\n Spark Hire Intro Video (3-5 minutes)\nFinal Client Interview\nOffer & Background Verification\nWhat Happens After You Apply\nRight after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.\nInstead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.\nDon’t overthink it-you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.\nPlease keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.\nApply Now\nIf you’re a proactive, organized, and dependable Virtual Assistant who enjoys supporting executives, managing operations, and keeping businesses running smoothly, we’d love to hear from you. Apply today and become a trusted operational partner within a growing remote team.","description_format":"text","description_chars":6147,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Home office"],"hiring_locations":[{"name":"El Salvador","iso":"SV","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-21T19:58:58Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.417,"p_room":1,"age_days":8,"expected_fill_days":33,"reasons":["conf:3","stale_co","evergreen","wave","velocity","win:early","comp:brand,attention"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/pavago-virtual-assistant-16","json_url":"https://alion.io/job/pavago-virtual-assistant-16.json","meta":{"generated_at":"2026-10-30T18:45:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8057,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-virtual-assistant-16"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-virtual-assistant-16"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-virtual-assistant-16"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-virtual-assistant-16\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-virtual-assistant-16"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3029472}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3029472},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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