{"id":3117390,"url":"https://alion.io/job/pavago-virtual-assistant-17","title":"Virtual Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":76,"open_postings":194,"ghost_share":0,"stale_share":0.974,"repost_share":0,"time_to_fill_p50_days":34,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":17000,"max_usd":34000,"period":"year","method":"role_country_seniority_unknown","sample_n":89},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Dropbox","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Notion","optional":false},{"name":"SharePoint","optional":false},{"name":"Trello","optional":false},{"name":"QuickBooks","optional":true},{"name":"Xero","optional":true}],"status":"live","first_seen_at":"2026-10-22T22:42:58Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-25T13:07:54Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Virtual Assistant (Executive Support, CRM & Operations) - Remote | U.S. Hours\nPosition Type: Full-Time, Remote\nWorking Hours: U.S. Business Hours (flexible based on client needs)\nAbout the Role\nAt Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant (VA) to provide reliable executive, administrative, CRM, and operational support.\nThis is not a passive administrative role. You’ll serve as an execution partner, helping keep calendars, communication, records, projects, and day-to-day priorities organized and moving forward.\nYou’ll work across multiple business functions and may support founders, executives, clients, vendors, and internal teams.\nIf you’re someone who takes initiative, communicates professionally, and makes sure nothing falls through the cracks, this role is a strong fit.\nWhat You’ll Own\nCalendar, Inbox & Executive Support\nManage calendars, meetings, appointments, and scheduling across multiple time zones.\nMonitor and organize inboxes.\nPrioritize important emails and flag time-sensitive requests.\nDraft professional:\nEmails\nMemos\nDocuments\nInternal communications\nPrepare meeting agendas and notes.\nTrack action items and follow-ups after meetings.\nHelp executives stay organized and focused on their highest-priority work.\nCRM & Data Management\nMaintain accurate records within CRM platforms such as:\nHubSpot\nSalesforce\nZoho\nUpdate contacts, activities, notes, and relevant business information.\nMaintain spreadsheets using Google Sheets and Microsoft Excel.\nReview records for missing, duplicate, or outdated information.\nEnsure business data remains accurate, organized, and accessible.\nFile & Document Management\nMaintain organized digital filing systems using:\nGoogle Drive\nDropbox\nMicrosoft SharePoint\nCreate consistent folder structures and naming conventions.\nKeep documents organized, searchable, and up to date.\nPrepare reports, presentations, and business documents when needed.\nResearch & Task Execution\nConduct online research related to:\nCompetitors\nVendors\nMarket opportunities\nBusiness initiatives\nOrganize findings into clear summaries, spreadsheets, or presentations.\nHandle ad hoc administrative and operational requests.\nSupport small projects from assignment through completion.\nClient & Vendor Communication\nRespond to routine client inquiries or route them to the appropriate person.\nFollow up with vendors, clients, and internal stakeholders.\nTrack outstanding requests and ensure timely completion.\nMaintain professional and responsive communication across stakeholders.\nOperations & Project Support\nMaintain project and task trackers using tools such as:\nAsana\nTrello\nNotion\nMonday.com\nTrack deadlines, priorities, and outstanding action items.\nSupport invoicing and expense tracking.\nAssist with light bookkeeping when required.\nHelp maintain organized operational workflows.\nIdentify missing information, overdue tasks, or potential bottlenecks and follow up proactively.\nWhat Makes You a Strong Fit\nYou’ll likely succeed in this role if you:\nAre highly organized and detail-oriented.\nTake initiative instead of waiting for constant instructions.\nCommunicate clearly and professionally.\nFollow through until tasks are fully completed.\nCan manage multiple responsibilities without losing track of details.\nLearn new systems and processes quickly.\nAre comfortable working independently.\nUnderstand the importance of confidentiality and professionalism.\nRequired Experience & Skills\n1-2+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or Operations Support professional.\nStrong proficiency with:\nGoogle Workspace\nMicrosoft Office\nExperience managing calendars, meetings, and professional communication.\nStrong written and verbal English communication skills.\nExcellent organizational and time-management abilities.\nStrong attention to detail and follow-through.\nAbility to prioritize multiple tasks effectively.\nReliable high-speed internet and professional remote work setup.\nAbility to work during U.S. business hours.\nNice to Have\nExperience with CRM platforms such as HubSpot, Salesforce, or Zoho.\nFamiliarity with QuickBooks or Xero.\nExperience with project management tools such as Asana, Monday.com, Trello, or Notion.\nExperience supporting:\nFounders\nExecutives\nStartups\nU.S.-based businesses\nRemote teams\nExperience supporting multiple executives or clients simultaneously.\nBasic reporting, spreadsheet, or operational tracking experience.\nWhat a Typical Day Looks Like\nYour day may begin by reviewing the executive’s calendar and inbox, identifying urgent requests, confirming meetings, and organizing priorities.\nThroughout the day, you’ll update CRM records, prepare documents or reports, conduct research, coordinate meetings, follow up with clients and vendors, and keep project trackers current.\nBefore finishing, you’ll review outstanding tasks and make sure priorities and follow-ups are organized for the next day.\nIn short: you keep communication, administration, and operations organized so the people you support can stay focused on higher-value work.\nKey Metrics for Success\nTasks completed accurately and on time.\nMinimal scheduling errors or missed meetings.\nFast and professional communication.\nAccurate and up-to-date CRM records.\nOrganized files and documentation.\nConsistent completion of follow-ups.\nStrong stakeholder satisfaction.\nReliable day-to-day operational execution.\nWhy This Role Stands Out\nHigh ownership and autonomy.\nExposure to multiple areas of business operations.\nDirect collaboration with executives, clients, and teams.\nOpportunity to develop CRM, project management, and operational skills.\nFully remote work environment.\nCareer growth opportunities into:\nExecutive Assistant\nSenior Virtual Assistant\nProject Coordinator\nOperations Coordinator\nOperations Manager\nInterview Process\nInitial Phone Screen\nVideo Interview with Pavago Recruiter\nPractical Administrative / Operations Task\nClient Interview\nOffer & Onboarding\nApply Now\nIf you have experience in virtual assistance, executive support, administration, or operations and are known for being organized, proactive, and dependable, we’d love to hear from you.\nThis is a strong opportunity for someone who wants to build a career in executive support, CRM management, and business operations.\n#VirtualAssistant #ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #CRM #HubSpot #RemoteJobs #ExecutiveSupport #RemoteWork #Operations","description_format":"text","description_chars":6474,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Growth opportunities"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & 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