{"id":3298907,"url":"https://alion.io/job/pavago-virtual-assistant-18","title":"Virtual Assistant","company":{"id":1117,"name":"Pavago","domain":"pavago.co","url":"https://alion.io/company/pavago","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":193,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["KE"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-26T22:54:10Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-30T15:07:49Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Position Type: Full-Time | Remote\nWorking Hours: U.S. Business Hours\nAbout the Role\nWe’re looking for a reliable, organized, and proactive Virtual Assistant to provide day-to-day administrative support and help keep business operations running smoothly. You’ll manage communication, coordinate schedules, prepare documents, maintain accurate records, and track tasks to ensure deadlines are met.\nThe ideal candidate is detail-oriented, communicates clearly, handles confidential information responsibly, and can work independently in a remote environment.\nKey Responsibilities\nAdministrative & Calendar Management\nManage daily administrative tasks, including scheduling meetings, coordinating calendars, and handling correspondence.\nOrganize schedules and ensure meetings and priorities are managed efficiently.\nProvide general administrative support to keep daily operations organized.\nCommunication Management\nMonitor and respond to emails and messages on behalf of the team.\nMaintain clear, professional communication with clients and internal stakeholders.\nFollow up on outstanding messages and requests to ensure timely responses.\nDocument Preparation & Record Keeping\nDraft, format, and organize documents, reports, and presentations.\nPerform data entry and maintain accurate, up-to-date records across company systems.\nKeep information organized, accessible, and easy to retrieve.\nEnsure accuracy and consistency across administrative materials.\nTask & Project Coordination\nTrack ongoing tasks, deadlines, and priorities.\nFollow up with team members on pending items and deliverables.\nFlag potential delays, issues, or competing priorities early.\nEnsure important tasks are completed without requiring repeated reminders.\nRequired Experience & Skills\nProven experience as a Virtual Assistant, Administrative Assistant, or in a similar support role.\nStrong written and verbal English communication skills.\nProficiency with Google Workspace, Microsoft 365, or similar productivity and collaboration tools.\nExcellent organizational skills and attention to detail.\nAbility to manage multiple tasks and deadlines without compromising accuracy.\nStrong follow-through, time management, and problem-solving skills.\nAbility to handle sensitive information with discretion and maintain confidentiality.\nReliable internet connection and a dedicated home workspace suitable for remote work.\nPerfect Fit / Culture\nYou’ll be a strong fit if you are dependable, self-directed, and proactive. You take ownership of your responsibilities, communicate updates before being asked, and ensure tasks are completed on time. You should be comfortable working independently, managing an asynchronous workflow, and keeping the team informed of progress or potential issues.\nTypical Day\nReview incoming emails and messages and prioritize urgent requests.\nUpdate calendars, coordinate meetings, and manage scheduling changes.\nPrepare and organize documents, reports, and other administrative materials.\nUpdate records and maintain task lists.\nFollow up with team members on pending tasks and deadlines.\nFlag issues requiring input and ensure administrative tasks remain organized and up to date.\nInterview Process\nAI Screening\nClient Interview\nOffer Stage\n#LI-AG1","description_format":"text","description_chars":3243,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Kenya","iso":"KE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-26T22:54:10Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.417,"p_room":1,"age_days":3,"expected_fill_days":33,"reasons":["conf:3","stale_co","evergreen","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/pavago-virtual-assistant-18","json_url":"https://alion.io/job/pavago-virtual-assistant-18.json","meta":{"generated_at":"2026-10-30T18:45:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8060,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1117},"rest":"https://alion.io/mcp/rest/get_company?id=1117"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpavago-virtual-assistant-18"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpavago-virtual-assistant-18"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpavago-virtual-assistant-18"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pavago-virtual-assistant-18\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpavago-virtual-assistant-18"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3298907}},{"tool":"search_jobs","arguments":{"company":"pavago.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3298907},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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