{"id":1601738,"url":"https://alion.io/job/paypal-executive-assistant-4","title":"Executive Assistant","company":{"id":71,"name":"PayPal","domain":"paypal.com","url":"https://alion.io/company/paypal","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":90,"open_postings":13,"ghost_share":0,"stale_share":0.385,"repost_share":0,"time_to_fill_p50_days":34,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States","Omaha, United States","Scottsdale, United States","San Jose, United States","Austin, United States","Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":31,"max":44,"currency":"USD","period":"hour","gross":null,"usd_annual":88000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"closed","first_seen_at":"2026-09-30T00:00:00Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-11-07T00:17:21Z","board_verified":false,"closed_at":"2026-11-07T00:17:21Z","days_open":38,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":38},"description":"The Company\nPayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.\nWe operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.\nWe offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade.\nOur beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do - and they push us to ensure we take care of ourselves, each other, and our communities.\nJob Summary:\nThis job provides day-to-day support to management, ensuring the smooth, efficient operation. It involves managing schedules, coordinating meetings, and expense tracking on behalf of the VPs. The assistant is responsible for preparing reports, organizing travel arrangements, Maintaining and updating databases and SharePoint sites, ensuring data accuracy, organization, and accessibility for stakeholders. Additionally, they may assist in project management tasks, liaising with other departments, and ensuring that deadlines are met. Scope: This job typically supports 2 or more Vice Presidents.Job Description:\nEssential Responsibilities:\nManages calendar of the executive and daily work with some instruction from others.\nPerforms general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.\nEngage and collaborate with the immediate team & internal partners.\nMay act as a delegate for the executive when reviewing and approving expense reports\nProactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team\nCollaborate regularly with peers and internal partners while developing and maintaining strong relationships.\nMinimum Qualifications:\n3 years of relevant work experience\nAdditional Responsibilities & Preferred Qualifications:\nPayPal is one of the leading global payments companies in the world. Initially conceived and designed for web payments, PayPal’s mobile and point of sale solutions have altered the payments landscape by blurring the lines between ecommerce and traditional brick and mortar commerce. PayPal’s innovative technology and approaches to payments, coupled with an increasingly complex and demanding legal and regulatory environment, provide robust career opportunities for attorneys motivated and driven by creative clients and a fast paced, cutting-edge culture.\nPayPal’s Legal Team is looking for an Executive Assistant to support two (2) Vice Presidents and (1) Senior Director in the Legal organization. This individual must be capable of efficiently multi-tasking, at times under tight deadlines, and appropriately handling sensitive information. Success in this role also involves the ability to anticipate the needs of their leaders and takes the initiative to solve problems independently, while displaying appropriate judgment. In addition, this individual will be expected to proactively identify opportunities to make the overall legal organization and leadership team operate more efficiently over the long term.\nAdditional Responsibilities & Preferred Qualifications:\nCalendars, Meetings and Team Processes:\nFully own, build and maintain the calendars of the primary executives you support. This includes advance planning, adjusting calendars to address urgent requests, managing incoming calendar emails and applying considered and appropriate judgment, including judgment about when to seek input direct from the executives you support. \nUnderstand overall group priorities and align schedules and meetings appropriately. \nActively support team and leadership meetings. This includes meeting coordination and logistics, such as ensuring technology availability, slide sharing, agenda distribution, as well as assisting with notes and follow-up actions. \nEffectively and efficiently coordinate virtual and in-person off-sites for team and leadership meetings, including agenda, logistics, travel and special events. \nPlan, coordinate and execute legal department events. \nConsistently and proactively suggests and introduces new ways of working to improve effectiveness. \nTravel and Expense:\nMakes travel arrangements expeditiously, accurately and in a cost-effective manner. \nCoordinates site visits (virtual and physical) of executives, including partnering with local legal leadership to develop a full itinerary (meeting times, special events, socials, dinners), transportation logistics and required travel documents. \nManages expense reports to ensure on-time submission with required detail and accuracy \nOnboards suppliers, prepares and tracks purchase orders, invoice payments and expense reports to ensure accuracy and timely payments to suppliers. \nOffice Administration/general:\nMaintain and update organizational charts, distribution lists and team meeting participants for the relevant legal teams. \nHandle incoming & outgoing courier, inter-office mail and post, as well as supporting on outgoing correspondence. \nAssist with registration and hosting any visitors coming to the site. \nSupport onboarding of new employees and AWFs. \nPartner and network with other PayPal administrative assistants in order to collaborate, identify common challenges and opportunities for development, obtain information, solve problems and successfully navigate PayPal processes and policies. \nCompletes ad-hoc and/or on-going projects and special assignments that ranges from financial/budget reporting, professional presentations, information gathering, budget/process planning, and following-up on key meetings decisions. \nEnsures absolute confidentiality of all sensitive information and communications. \nEmbody and role model PayPal’s Values, One Team Behaviors and champion PayPal Policies. \nProvide general administrative support as required. \nRequirements and Relevant Experience:\nBachelor’s Degree. \nNotary Public experience or ability to become a Notary Public. \nProven ability to independently exercise sound judgment, prioritize appropriately, show initiative and problem solve. \nMust have demonstrated strong interpersonal and communication skills (both written and verbal), to include speaking clearly and persuasively with all levels in the organization. \nHigh degree of flexibility and adaptability; including the ability to work outside of regular business hours. \nOutstanding planning & organizational skills and meticulous attention to detail. \nRespect for confidentiality and discretion to properly handle sensitive information. \nAbility to confidently interface with executive-level contacts inside and outside the company. \nA “can-do” attitude that focuses on getting the job done in a highly collaborative and positive way. \nAbility to work with a diverse group of colleagues that are located in different time zones. \nPrior experience working for a publicly traded company preferred. \nAdvanced knowledge of MS Office and related tools, including Outlook, Excel, Word, Forms and PowerPoint with the ability to create high-quality presentations, spreadsheets, surveys, and correspondence required. \nExcellent time management skills and ability to adhere to deadlines. \nAbility to work independently, meet deadlines in a fast-paced changing environment, and resolve issues with minimal supervision. \nMust be results focused and highly energetic to drive the defined team and organizational goals. \nNatural willingness to step up and take on projects/tasks necessary to support PayPal. \nExhibits professionalism, a strong attention to detail, and a high degree of integrity. \n\nSubsidiary:\nPayPalTravel Percent:\n0-\nThe base pay for this role will depend on where you work and the relevant experience and expertise you bring. The expected range of pay for this role by location is:\nPrimary Location | Pay Range:\nChicago, Illinois: ($31.25 - $44.68 Hourly)\nAdditional Location(s) | Pay Range:\nAustin, Texas: ($31.25 - $44.68 Hourly)\nSan Jose, California: ($34.37 - $49.18 Hourly)\nWashington DC, District of Columbia: ($32.69 - $46.80 Hourly)\nScottsdale, Arizona: ($29.80 - $42.57 Hourly)\nOmaha, Nebraska: ($29.80 - $42.57 Hourly)\n\nAdditional compensation for this role may include an annual performance bonus or other incentive compensation, as applicable.PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. When making an application directly, we will never ask you to share passwords, one-time passcodes (OTP), or verification codes. Any such request is a red flag and likely part of a scam. All communication regarding your application will come from official PayPal email domains. If you suspect fraudulent activity, please report it immediately. To learn more about how to identify and avoid recruitment fraud please visit https://careers.pypl.com/contact-us.\nFor the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.\nOur Benefits:\nAt PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset-you. That’s why we offer comprehensive, choice-based programs, to support all aspects of personal wellbeing-physical, emotional, and financial-delivering meaningful value where it matters most. We strive to create a flexible, balanced work culture with a holistic approach to benefits, including generous paid time off, healthcare coverage for you and your family, and resources to create financial security and support your mental health.\nWho We Are:\nClick Here to learn more about our culture and community.\nCommitment to Diversity and Inclusion\nPayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by feder...","description_format":"text","description_chars":13044,"description_truncated":true,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Payment Processing & Gateways","Money Transfer & Remittances"],"lifecycle":[{"event":"open","at":"2026-10-14T02:00:51Z"},{"event":"close","at":"2026-11-07T00:17:21Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":12,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 945 · green card filings: 207","filings_12m":945,"filings_prev_12m":1095,"green_card_filings_12m":207,"median_offered_wage_usd":177079,"route":null,"cap_exempt":false,"checked_at":"2026-11-08T10:45:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)","Alion: sponsorship offered in the employer's own job adverts (24 months)"],"filings_for_role_12m":0}],"liveness":null,"pay":{"stated_usd_annual":88000,"is_top_pay":true},"html_url":"https://alion.io/job/paypal-executive-assistant-4","json_url":"https://alion.io/job/paypal-executive-assistant-4.json","meta":{"generated_at":"2026-11-08T23:11:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":48297,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":71},"rest":"https://alion.io/mcp/rest/get_company?id=71"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpaypal-executive-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpaypal-executive-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpaypal-executive-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/paypal-executive-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpaypal-executive-assistant-4"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1601738}},{"tool":"search_jobs","arguments":{"company":"paypal.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1601738},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}